[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 07
Greg Lauer
gregory.lauer at gmail.com
Wed Sep 9 02:15:21 PDT 2020
John,
An automated email has been emailed to you with '
perth-hub at foss4g-oceania.org' emails details. Please let me know if there
are any problems?
If any other hub managers would like a dedicated hub email address please
let me know
Cheers
Greg
On Tue, Sep 8, 2020 at 2:46 PM John Bryant <johnwbryant at gmail.com> wrote:
> Excellent, thanks for the prompt response. Understood that it's not on
> behalf of the board, but I think it's still good guidance for hub managers.
>
> Cheers
> John
>
> On Tue, 8 Sep 2020 at 12:00, Greg Lauer <gregory.lauer at gmail.com> wrote:
>
>> I wanted to follow-up on John's email as a board member (but to be clear
>> I am answering as an individual and not on behalf of the Board).
>>
>> *Will there be any financial assistance for hubs?* We have a
>> budget of $2500 allocated for the conference. As you will know, thanks to
>> the stewardship of the previous Local Organising Committees' (LoC's), we do
>> have other funds available. In the case of a hub requiring extra funding
>> then I am confident that the Board would consider it on its merits, on a
>> case by case basis. If a hub is in a position that would require extra
>> support please, in the first instance contact Jonah as Committee Chair.
>>
>> *Will OSGeo Oceania be able to sign venue contracts and pay
>> deposit/booking fees?* I will split this into 2 questions. I would be
>> hesitant as a board member to sign a venue contract without undertaking
>> full diligence. For example, does the venue need us to hold liability
>> insurance? What is the cancellation policy (especially around COVID). What
>> is the cost? In previous years, if I remember correctly, this was not so
>> much of an issue. Put simply I think the Board would prefer not to enter
>> into this type of contract.
>>
>> My personal opinion is I am hoping that local hubs are able to work with
>> other community and/or educational institutions to minimise the costs of
>> venues. I suspect that this will not always be the case, and as per the
>> financial assistance question above, start a conversation with Jonah.
>>
>> As for pay deposit/booking fees then again, we would need to approach
>> that on a case by case basis, again with particular note around
>> cancellation fees. As a general rule we would not expect local hubs to have
>> to pay upfront and OSGeo Oceania would cover the cost up to an agreed
>> budget. Again, in the first instance contact Jonah.
>>
>> *Setting up of hub specific email addresses *John suggested the idea of
>> setting up hub specific email addresses (for example
>> perth-hub at foss4g-oceania.org). We are working through the mechanics of
>> this and hope to have it resolved later this week.
>>
>> Cheers
>>
>> Greg
>>
>>
>>
>> On Mon, Sep 7, 2020 at 7:08 PM John Bryant <johnwbryant at gmail.com> wrote:
>>
>>> Thanks Jonah. For others' info, we agreed in the hub managers' meeting
>>> this morning that we'd try to use this list for hub organising chatter for
>>> the upcoming online FOSS4G SotM Oceania event. This list has been mostly
>>> quiet over the last year or so, but its purpose for existence is to
>>> organise this event, so it seems suitable. Also this should have the added
>>> benefit of allowing others to chime in where needed.
>>>
>>> And so, we have a couple of questions, I think these are for the OSGeo
>>> Oceania board:
>>>
>>> - *Will there be any financial assistance for hubs?* We will need to
>>> know the answer to this one fairly promptly, so we can figure out whether
>>> we need to do fundraising, and how to set our registration prices. I
>>> understand there is $2500 budgeted for the whole event.
>>> - *Will OSGeo Oceania be able to sign venue contracts and pay
>>> deposit/booking fees?* Many of the hubs are looking for free venues,
>>> so this might not be a major concern, but if it comes up it would be good
>>> to know if we have this option.
>>>
>>> Thanks!
>>> John
>>>
>>> p.s. If you're on this list from before, and don't want to stay
>>> subscribed, you can easily unsubscribe yourself here:
>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>
>>>
>>> On Mon, 7 Sep 2020 at 11:10, Jonah Sullivan <jonahsullivan79 at gmail.com>
>>> wrote:
>>>
>>>> Meeting notes can be found at this link
>>>> <https://docs.google.com/document/d/1w53x2v8oFbND3mrJiYcmPnMknwOSVOqwRE-C_RtzTZU/edit?usp=sharing>,
>>>> and copied below for your convenience.
>>>>
>>>> Don't forget to sign up to the foss4g-oceania
>>>> <https://lists.osgeo.org/mailman/listinfo/foss4g-oceania> email list
>>>> for future communications.
>>>>
>>>>
>>>> FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 07
>>>> Attendees
>>>>
>>>> -
>>>>
>>>> Jonah
>>>> -
>>>>
>>>> John
>>>> -
>>>>
>>>> Dawn
>>>> -
>>>>
>>>> George
>>>> -
>>>>
>>>> Julie
>>>> -
>>>>
>>>> Hamish
>>>> -
>>>>
>>>> Edoardo
>>>> -
>>>>
>>>> David Garcia
>>>> -
>>>>
>>>> Ewen Hill
>>>> -
>>>>
>>>> Tim Bryde
>>>> -
>>>>
>>>> Carrol
>>>> -
>>>>
>>>> Apologies
>>>>
>>>> -
>>>>
>>>> Rafael Molina
>>>>
>>>> Outstanding actions:
>>>>
>>>> -
>>>>
>>>> ACTION: Jonah to send out meeting minutes, and invitation to next
>>>> meeting in a fortnight.
>>>>
>>>> Agenda
>>>>
>>>> -
>>>>
>>>> Sponsorship
>>>> -
>>>>
>>>> Budget
>>>> -
>>>>
>>>> Prospectus
>>>> -
>>>>
>>>> Old Sponsorship Prospectus
>>>> <https://docs.google.com/presentation/d/1dERFhYruRW8FSiDOlWHeP7fRpKcco7grzOCNyPAbouk/edit?usp=sharing>
>>>> -
>>>>
>>>> ACTION: LOC to reconfigure the prospectus for the hubs to use
>>>> -
>>>>
>>>> Logistics
>>>> -
>>>>
>>>> Conference Website
>>>> -
>>>>
>>>> https://2020.foss4g-oceania.org/
>>>> -
>>>>
>>>> Hub website:
>>>> -
>>>>
>>>> External services (meetup, eventbrite, etc)
>>>> -
>>>>
>>>> ACTION: LOC to create Page within the Local Organising
>>>> Committee
>>>> -
>>>>
>>>> ACTION: LOC to edit Sponsorship part of website
>>>> -
>>>>
>>>> ACTION: LOC update website map with each hub
>>>> -
>>>>
>>>> Ticketing:
>>>> -
>>>>
>>>> ACTION: LOC to create Tito events (populated with event
>>>> details for each hub by hub managers)
>>>> -
>>>>
>>>> Timing
>>>> -
>>>>
>>>> Meeting planner
>>>> <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
>>>> -
>>>>
>>>> 2 hours where we can have common content that is live and
>>>> interactive. It will be late afternoon in Apia (2-4pm) and in the morning
>>>> in Perth (9-11am).
>>>> -
>>>>
>>>> IDEA: Hub local content: call for presentations could be
>>>> centralised.
>>>> -
>>>>
>>>> Communications
>>>> -
>>>>
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>> -
>>>>
>>>> Perth hub Google Drive docs
>>>> <https://drive.google.com/drive/u/0/folders/1Xdkdtem4EqxjeUUb1OmntFPRrqfs5LQj>
>>>> (feel free to pilfer!)
>>>> -
>>>>
>>>> Questions from hubs:
>>>> -
>>>>
>>>> Will there be any financial assistance for hubs?
>>>> -
>>>>
>>>> Will OSGeo Oceania be able to sign venue contracts and pay
>>>> deposit/booking fees?
>>>> -
>>>>
>>>> Will there be the possibility of using existing registration
>>>> infrastructure (Tito)?
>>>> -
>>>>
>>>> When will we have the schedule for streamed content? We want to
>>>> get our own schedule finalised soon.
>>>>
>>>> _______________________________________________
>>>> FOSS4G-Oceania mailing list
>>>> FOSS4G-Oceania at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>
>>> _______________________________________________
>>> FOSS4G-Oceania mailing list
>>> FOSS4G-Oceania at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>
>>
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