[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 07
John Bryant
johnwbryant at gmail.com
Wed Sep 9 02:29:24 PDT 2020
Thanks Greg, this is perfect! Apologies, I didn't manage to save my
password when I first set it, can you reset it, or somehow allow me to
reset it? It says to ask the admin.
Thanks
John
On Wed, 9 Sep 2020 at 17:15, Greg Lauer <gregory.lauer at gmail.com> wrote:
> John,
> An automated email has been emailed to you with '
> perth-hub at foss4g-oceania.org' emails details. Please let me know if there
> are any problems?
>
> If any other hub managers would like a dedicated hub email address please
> let me know
>
> Cheers
>
> Greg
>
> On Tue, Sep 8, 2020 at 2:46 PM John Bryant <johnwbryant at gmail.com> wrote:
>
>> Excellent, thanks for the prompt response. Understood that it's not on
>> behalf of the board, but I think it's still good guidance for hub managers.
>>
>> Cheers
>> John
>>
>> On Tue, 8 Sep 2020 at 12:00, Greg Lauer <gregory.lauer at gmail.com> wrote:
>>
>>> I wanted to follow-up on John's email as a board member (but to be clear
>>> I am answering as an individual and not on behalf of the Board).
>>>
>>> *Will there be any financial assistance for hubs?* We have a
>>> budget of $2500 allocated for the conference. As you will know, thanks to
>>> the stewardship of the previous Local Organising Committees' (LoC's), we do
>>> have other funds available. In the case of a hub requiring extra funding
>>> then I am confident that the Board would consider it on its merits, on a
>>> case by case basis. If a hub is in a position that would require extra
>>> support please, in the first instance contact Jonah as Committee Chair.
>>>
>>> *Will OSGeo Oceania be able to sign venue contracts and pay
>>> deposit/booking fees?* I will split this into 2 questions. I would be
>>> hesitant as a board member to sign a venue contract without undertaking
>>> full diligence. For example, does the venue need us to hold liability
>>> insurance? What is the cancellation policy (especially around COVID). What
>>> is the cost? In previous years, if I remember correctly, this was not so
>>> much of an issue. Put simply I think the Board would prefer not to enter
>>> into this type of contract.
>>>
>>> My personal opinion is I am hoping that local hubs are able to work with
>>> other community and/or educational institutions to minimise the costs of
>>> venues. I suspect that this will not always be the case, and as per the
>>> financial assistance question above, start a conversation with Jonah.
>>>
>>> As for pay deposit/booking fees then again, we would need to approach
>>> that on a case by case basis, again with particular note around
>>> cancellation fees. As a general rule we would not expect local hubs to have
>>> to pay upfront and OSGeo Oceania would cover the cost up to an agreed
>>> budget. Again, in the first instance contact Jonah.
>>>
>>> *Setting up of hub specific email addresses *John suggested the idea of
>>> setting up hub specific email addresses (for example
>>> perth-hub at foss4g-oceania.org). We are working through the mechanics of
>>> this and hope to have it resolved later this week.
>>>
>>> Cheers
>>>
>>> Greg
>>>
>>>
>>>
>>> On Mon, Sep 7, 2020 at 7:08 PM John Bryant <johnwbryant at gmail.com>
>>> wrote:
>>>
>>>> Thanks Jonah. For others' info, we agreed in the hub managers' meeting
>>>> this morning that we'd try to use this list for hub organising chatter for
>>>> the upcoming online FOSS4G SotM Oceania event. This list has been mostly
>>>> quiet over the last year or so, but its purpose for existence is to
>>>> organise this event, so it seems suitable. Also this should have the added
>>>> benefit of allowing others to chime in where needed.
>>>>
>>>> And so, we have a couple of questions, I think these are for the OSGeo
>>>> Oceania board:
>>>>
>>>> - *Will there be any financial assistance for hubs?* We will need
>>>> to know the answer to this one fairly promptly, so we can figure out
>>>> whether we need to do fundraising, and how to set our registration prices.
>>>> I understand there is $2500 budgeted for the whole event.
>>>> - *Will OSGeo Oceania be able to sign venue contracts and pay
>>>> deposit/booking fees?* Many of the hubs are looking for free
>>>> venues, so this might not be a major concern, but if it comes up it would
>>>> be good to know if we have this option.
>>>>
>>>> Thanks!
>>>> John
>>>>
>>>> p.s. If you're on this list from before, and don't want to stay
>>>> subscribed, you can easily unsubscribe yourself here:
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>
>>>>
>>>> On Mon, 7 Sep 2020 at 11:10, Jonah Sullivan <jonahsullivan79 at gmail.com>
>>>> wrote:
>>>>
>>>>> Meeting notes can be found at this link
>>>>> <https://docs.google.com/document/d/1w53x2v8oFbND3mrJiYcmPnMknwOSVOqwRE-C_RtzTZU/edit?usp=sharing>,
>>>>> and copied below for your convenience.
>>>>>
>>>>> Don't forget to sign up to the foss4g-oceania
>>>>> <https://lists.osgeo.org/mailman/listinfo/foss4g-oceania> email list
>>>>> for future communications.
>>>>>
>>>>>
>>>>> FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 07
>>>>> Attendees
>>>>>
>>>>> -
>>>>>
>>>>> Jonah
>>>>> -
>>>>>
>>>>> John
>>>>> -
>>>>>
>>>>> Dawn
>>>>> -
>>>>>
>>>>> George
>>>>> -
>>>>>
>>>>> Julie
>>>>> -
>>>>>
>>>>> Hamish
>>>>> -
>>>>>
>>>>> Edoardo
>>>>> -
>>>>>
>>>>> David Garcia
>>>>> -
>>>>>
>>>>> Ewen Hill
>>>>> -
>>>>>
>>>>> Tim Bryde
>>>>> -
>>>>>
>>>>> Carrol
>>>>> -
>>>>>
>>>>> Apologies
>>>>>
>>>>> -
>>>>>
>>>>> Rafael Molina
>>>>>
>>>>> Outstanding actions:
>>>>>
>>>>> -
>>>>>
>>>>> ACTION: Jonah to send out meeting minutes, and invitation to next
>>>>> meeting in a fortnight.
>>>>>
>>>>> Agenda
>>>>>
>>>>> -
>>>>>
>>>>> Sponsorship
>>>>> -
>>>>>
>>>>> Budget
>>>>> -
>>>>>
>>>>> Prospectus
>>>>> -
>>>>>
>>>>> Old Sponsorship Prospectus
>>>>> <https://docs.google.com/presentation/d/1dERFhYruRW8FSiDOlWHeP7fRpKcco7grzOCNyPAbouk/edit?usp=sharing>
>>>>> -
>>>>>
>>>>> ACTION: LOC to reconfigure the prospectus for the hubs to use
>>>>> -
>>>>>
>>>>> Logistics
>>>>> -
>>>>>
>>>>> Conference Website
>>>>> -
>>>>>
>>>>> https://2020.foss4g-oceania.org/
>>>>> -
>>>>>
>>>>> Hub website:
>>>>> -
>>>>>
>>>>> External services (meetup, eventbrite, etc)
>>>>> -
>>>>>
>>>>> ACTION: LOC to create Page within the Local Organising
>>>>> Committee
>>>>> -
>>>>>
>>>>> ACTION: LOC to edit Sponsorship part of website
>>>>> -
>>>>>
>>>>> ACTION: LOC update website map with each hub
>>>>> -
>>>>>
>>>>> Ticketing:
>>>>> -
>>>>>
>>>>> ACTION: LOC to create Tito events (populated with event
>>>>> details for each hub by hub managers)
>>>>> -
>>>>>
>>>>> Timing
>>>>> -
>>>>>
>>>>> Meeting planner
>>>>> <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
>>>>> -
>>>>>
>>>>> 2 hours where we can have common content that is live and
>>>>> interactive. It will be late afternoon in Apia (2-4pm) and in the morning
>>>>> in Perth (9-11am).
>>>>> -
>>>>>
>>>>> IDEA: Hub local content: call for presentations could be
>>>>> centralised.
>>>>> -
>>>>>
>>>>> Communications
>>>>> -
>>>>>
>>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>> -
>>>>>
>>>>> Perth hub Google Drive docs
>>>>> <https://drive.google.com/drive/u/0/folders/1Xdkdtem4EqxjeUUb1OmntFPRrqfs5LQj>
>>>>> (feel free to pilfer!)
>>>>> -
>>>>>
>>>>> Questions from hubs:
>>>>> -
>>>>>
>>>>> Will there be any financial assistance for hubs?
>>>>> -
>>>>>
>>>>> Will OSGeo Oceania be able to sign venue contracts and pay
>>>>> deposit/booking fees?
>>>>> -
>>>>>
>>>>> Will there be the possibility of using existing registration
>>>>> infrastructure (Tito)?
>>>>> -
>>>>>
>>>>> When will we have the schedule for streamed content? We want to
>>>>> get our own schedule finalised soon.
>>>>>
>>>>> _______________________________________________
>>>>> FOSS4G-Oceania mailing list
>>>>> FOSS4G-Oceania at lists.osgeo.org
>>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>>
>>>> _______________________________________________
>>>> FOSS4G-Oceania mailing list
>>>> FOSS4G-Oceania at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>
>>>
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