[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Committee Meeting Notes 2020 09 15

[Jonah Sullivan]

Thanks for attending the meeting this afternoon. The meeting notes are
below, or at this link
<https://docs.google.com/document/d/1kf4pdUTGAtN17EpAbP2Kr4Q-0RfDev5zlQxAN6a41SA/edit?usp=sharing>
.

There are a lot of actions to enable the hub managers, these are
high-priority.

2020 09 15 meeting notes

Teleconference Link https://us02web.zoom.us/j/82291948965
Attendees

   -

   Julie Callebaut
   -

   Greg Lauer
   -

   Namaia Koto
   -

   Salote Baleisuva
   -

   Lanieta Rokotuiwakaya
   -

   Dan Lomata
   -

   Litia Gaunavou

Apologies

   -

Actions

   -

   ACTION: Finance Committee to centralise Hub Ticketing
   -

      create Tito events  (populated with event details for each hub by hub
      managers)
      -

   ACTION: Program Committee to compile names and details for potential
   presenters
   <https://docs.google.com/spreadsheets/d/1Vv1GgOY1TJv3byDjIlX2axrOHTnPmKPxaOLR8zHFkJ4/edit?usp=sharing>
   -

   ACTION: Program Committee develop program details
   -

      How many presenters
      -

      How long (2-4 hours)
      -

      Recorded or live
      -

      Time of day
      -

   ACTION: Media Committee to develop Hubs Announcement media release
   -

      Announce event
      -

      Announce hub locations
      -

      Announce map gallery
      -

   ACTION: Media Committee to update website map with each hub
   -

   ACTION: Media Committee to move Sponsorship part of the website to each
   hub
   -

   ACTION: Program Committee to centralise Map Gallery call for entries
   -

   ACTION: Program Committee to centralise call for presentations
   -

   ACTION: LOC to reconfigure the prospectus for the hubs to use

Agenda

   -

   Event added to OSGeo Events Website <https://www.osgeo.org/events/>
   -

      Request for code sprint event (2-3 days)
      -

   Media Committee
   -

      [Salote, Nemaia, Edwin]
      -

      Conference Website
      -

         Repository
         <https://github.com/foss4g-oceania/foss4g-sotm-oceania-2020>
         -

         Live version <https://2020.foss4g-oceania.org/>
         -

      ACTION: Media Committee to edit map pins and logo to include OSGeo
      Ribbon
      -

      ACTION: Media Committee to edit announcement to include map gallery
      and change the call for presentations to instead say there will be an
      upcoming call for presentations
      -

      ACTION: media committee to provision MailChimp access for each hub
      -

      https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
      -

         Conference organising email list
         -

   Finance Committee
   -

      [Litia and Saleshni]
      -

      OSGeo Oceania has earmarked AUD$2,500
      -

      Budget Link
      <https://docs.google.com/spreadsheets/d/1MJrGSLuPodvNpiQIOazuU-RYwZP2oCnxwq5C4IQI1eU/edit?usp=sharing>
      -

      Sponsorship money will be required to support swag/venues/catering
      -

      Good Mojo
      -

      Sponsorship vehicle identification (shirts, digital wrapping, etc.)
      -

      Print on Demand
      -

         Hub organiser or participants can order swag to be
         printed/delivered
         -

   Program Committee
   -

      [Jonah, Lanieta, Julie, Edwin]
      -

      Map Gallery
      -

         Prize?
         -

      General-interest content, still focussed on FOSS4G
      -

      Potential Speaker List
      <https://docs.google.com/spreadsheets/d/1Vv1GgOY1TJv3byDjIlX2axrOHTnPmKPxaOLR8zHFkJ4/edit?usp=sharing>,
      suggestion from David: need to have more Indigenous Pasifika keynote
      speakers in the list
      -

      Potential speakers from ANZMaps Conference:
      -

         https://www.anzmaps.org/annual-conference-2020/
         -

      Program 2 hours - 6 x 20 min slots (15 min speak/5 min questions)
      -

   Hub Logistics Committee
   -

      [Jonah, Greg] (more members TBD)
      -

      Hub List
      <https://docs.google.com/spreadsheets/d/1AwQtdxDL_64E5D68FjkrUVFMKZvmLZfkIvRwhm2kNLs/edit>
      (10 hubs, 15 managers)
      -

      Report from first meeting of hub managers
      -

         Meeting notes
         <https://docs.google.com/document/d/1oMz78Qbczmp9X2aeI3z1kUwZBp8VH_CoNjbUL9wB0So/edit?usp=sharing>
         -

      foss4g-oceania at lists.osgeo.org for communication among hub managers
      -

   Next Meeting
   -

      29 September 2020
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