[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Committee Meeting Notes 2020 09 15

[Edwin Liava'a]

Greetings Team,

Find latest updates on website with Nemaia's a nice version of the
conference logo https://2020.foss4g-oceania.org/

cheers,

Edwin

On Tue, 15 Sep 2020 at 16:02, Jonah Sullivan <jonahsullivan79 at gmail.com> wrote:
>
> Thanks for attending the meeting this afternoon. The meeting notes are below, or at this link.
>
> There are a lot of actions to enable the hub managers, these are high-priority.
>
> 2020 09 15 meeting notes
>
> Teleconference Link https://us02web.zoom.us/j/82291948965
>
> Attendees
>
> Julie Callebaut
>
> Greg Lauer
>
> Namaia Koto
>
> Salote Baleisuva
>
> Lanieta Rokotuiwakaya
>
> Dan Lomata
>
> Litia Gaunavou
>
> Apologies
>
>
> Actions
>
> ACTION: Finance Committee to centralise Hub Ticketing
>
> create Tito events  (populated with event details for each hub by hub managers)
>
> ACTION: Program Committee to compile names and details for potential presenters
>
> ACTION: Program Committee develop program details
>
> How many presenters
>
> How long (2-4 hours)
>
> Recorded or live
>
> Time of day
>
> ACTION: Media Committee to develop Hubs Announcement media release
>
> Announce event
>
> Announce hub locations
>
> Announce map gallery
>
> ACTION: Media Committee to update website map with each hub
>
> ACTION: Media Committee to move Sponsorship part of the website to each hub
>
> ACTION: Program Committee to centralise Map Gallery call for entries
>
> ACTION: Program Committee to centralise call for presentations
>
> ACTION: LOC to reconfigure the prospectus for the hubs to use
>
> Agenda
>
> Event added to OSGeo Events Website
>
> Request for code sprint event (2-3 days)
>
> Media Committee
>
> [Salote, Nemaia, Edwin]
>
> Conference Website
>
> Repository
>
> Live version
>
> ACTION: Media Committee to edit map pins and logo to include OSGeo Ribbon
>
> ACTION: Media Committee to edit announcement to include map gallery and change the call for presentations to instead say there will be an upcoming call for presentations
>
> ACTION: media committee to provision MailChimp access for each hub
>
> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>
> Conference organising email list
>
> Finance Committee
>
> [Litia and Saleshni]
>
> OSGeo Oceania has earmarked AUD$2,500
>
> Budget Link
>
> Sponsorship money will be required to support swag/venues/catering
>
> Good Mojo
>
> Sponsorship vehicle identification (shirts, digital wrapping, etc.)
>
> Print on Demand
>
> Hub organiser or participants can order swag to be printed/delivered
>
> Program Committee
>
> [Jonah, Lanieta, Julie, Edwin]
>
> Map Gallery
>
> Prize?
>
> General-interest content, still focussed on FOSS4G
>
> Potential Speaker List, suggestion from David: need to have more Indigenous Pasifika keynote speakers in the list
>
> Potential speakers from ANZMaps Conference:
>
> https://www.anzmaps.org/annual-conference-2020/
>
> Program 2 hours - 6 x 20 min slots (15 min speak/5 min questions)
>
> Hub Logistics Committee
>
> [Jonah, Greg] (more members TBD)
>
> Hub List (10 hubs, 15 managers)
>
> Report from first meeting of hub managers
>
> Meeting notes
>
> foss4g-oceania at lists.osgeo.org for communication among hub managers
>
> Next Meeting
>
> 29 September 2020