[Foss4g2008loc] important (up)dates

[Dave McIlhagga]

Hi Gavin,

A quick question about your projected sponsorship / exhibitor income.  
I assume this is for both the GISSA and FOSS4G components of the  
conference? Quick conversion makes this about $230,000 USD at today's  
rates -- could get worse by next summer, who knows at this point.

As Paul indicated - I believe the FOSS4G2007 total was somewhere in  
the range of $160,000 USD, and I think conservatively we have to  
assume it might drop this year -- so let's say conservatively we aim  
for a baseline of $100,000 for the FOSS4G component, does it seem  
reasonable that an additional $130,000 would come from the GISSA  
aspect of this event?

Dave



On 1-Nov-07, at 9:42 AM, Gavin Fleming wrote:

> Hi all
>
>
>
> We had a budget meeting this morning and a final working budget  
> should be circulated very soon. To achieve fair registration fees  
> and cover the risk of low attendance we need to secure about  
> R1.5mil sponsorship and exhibitor income. I believe we can do that.
>
>
>
> Magda is collating our contacts and we should have the prospectus  
> and contact lists for each LOC member by early next week.
>
>
>
> A booking schedule for the conference centre will also be  
> circulated shortly. PeopleSA will then need to submit it asap to  
> the CTICC so we can be invoiced and pay the 10% deposit to secure  
> the venues.
>
>
>
> We also discussed the following dates. Please check if they make  
> sense and fit into your working group’s schedule. We need to firm  
> them up asap:
>
>
>
> - make all sponsorship and exhibitor contacts, mail prospectus,  
> etc. – 16 November
>
>        -seek response by mid Jan
>
>        -if positive, seek contracts and funds by end Feb latest.
>
> - call for workshops and labs – 16 November
>
>       - cutoff Feb 15th
>
>       - notification of acceptance – Feb 25th
>
>       - inclusion in web registration package before March 1
>
> - Call for papers – mid Jan
>
>       -inclusion of early submitted papers on website as they arrive
>
>       -cutoff - end April
>
>       - online voting – first two weeks of May
>
>       - notification of acceptance - end May
>
> -early bird registration opens – 1 March
>
>       -early bird registration ends – end June
>
>       -online registration cutoff 12 Sept
>
>
>
>  I’m still waiting for your Gantt charts!
>
>
>
> cheers
>
>
>
> Gavin Fleming MSc
> Senior GISc and Sustainable Development Researcher
> FOSS4G2008 conference chair
> Mintek, 200 Malibongwe Drive (formerly Hans Strijdom Drive)
> P/Bag X3015, Randburg, 2125, South Africa
> w: +27-11-709-4668 c: 0845965680 f: 0866164820
> xmpp (Jabber, Google Talk, etc.): gavinjfleming at gmail.com
> Skype: phlemingo
> 27.9782E 26.0896S
>
>
>
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