[Foss4g2008loc] important (up)dates

Gavin Fleming GavinF at mintek.co.za
Thu Nov 1 16:17:54 EDT 2007

Hi Dave
The amount we're proposing is from all sources - 'traditional' FOSS4G sponsors and GISSA sponsors, some of which are common, like ESRI and Leica.
When you get the budget please play around with scenarios of different numbers attending, different exchange rates and different registration fees. We're seeking sponsorship to cover a conservative scenario of low attendance and very moderate registration fees. 
We're planning and hoping this conference will be 'bigger' - more attendees and an extra day. And we're going to lay on just that little extra to make it worth the long trip here. 


From: foss4g2008loc-bounces at lists.osgeo.org on behalf of Dave McIlhagga
Sent: Thu 11/1/2007 3:56 PM
To: FOSS4G2008 local organising committee
Subject: Re: [Foss4g2008loc] important (up)dates

Hi Gavin, 

A quick question about your projected sponsorship / exhibitor income. I assume this is for both the GISSA and FOSS4G components of the conference? Quick conversion makes this about $230,000 USD at today's rates -- could get worse by next summer, who knows at this point.

As Paul indicated - I believe the FOSS4G2007 total was somewhere in the range of $160,000 USD, and I think conservatively we have to assume it might drop this year -- so let's say conservatively we aim for a baseline of $100,000 for the FOSS4G component, does it seem reasonable that an additional $130,000 would come from the GISSA aspect of this event?


On 1-Nov-07, at 9:42 AM, Gavin Fleming wrote:

	Hi all


	We had a budget meeting this morning and a final working budget should be circulated very soon. To achieve fair registration fees and cover the risk of low attendance we need to secure about R1.5mil sponsorship and exhibitor income. I believe we can do that. 


	Magda is collating our contacts and we should have the prospectus and contact lists for each LOC member by early next week.


	A booking schedule for the conference centre will also be circulated shortly. PeopleSA will then need to submit it asap to the CTICC so we can be invoiced and pay the 10% deposit to secure the venues.


	We also discussed the following dates. Please check if they make sense and fit into your working group's schedule. We need to firm them up asap:


	- make all sponsorship and exhibitor contacts, mail prospectus, etc. - 16 November

	       -seek response by mid Jan

	       -if positive, seek contracts and funds by end Feb latest.

	- call for workshops and labs - 16 November

	      - cutoff Feb 15th

	      - notification of acceptance - Feb 25th

	      - inclusion in web registration package before March 1

	- Call for papers - mid Jan

	      -inclusion of early submitted papers on website as they arrive

	      -cutoff - end April

	      - online voting - first two weeks of May 

	      - notification of acceptance - end May

	-early bird registration opens - 1 March

	      -early bird registration ends - end June

	      -online registration cutoff 12 Sept


	 I'm still waiting for your Gantt charts! 




	Gavin Fleming MSc
	Senior GISc and Sustainable Development Researcher 
	FOSS4G2008 <http://www.foss4g2008.org/>  conference chair
	Mintek, 200 Malibongwe Drive (formerly Hans Strijdom Drive)
	P/Bag X3015, Randburg, 2125, South Africa
	w: +27-11-709-4668 c: 0845965680 f: 0866164820
	xmpp (Jabber, Google Talk, etc.): gavinjfleming at gmail.com
	Skype: phlemingo

	27.9782E 26.0896S


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