[Foss4g2008loc] Funding required

Dave McIlhagga dmcilhagga at dmsolutions.ca
Tue Nov 6 09:15:35 EST 2007

Since this the largest item on the OSGeo finance list -- we need to  
have the proposed budget reviewed by the Finance Committee which will  
then send it's recommendations on to the board for approval.

As Frank mentioned, we can try to move this along as fast as possible  
-- but I do think we should go through the proper process to ensure  
we are doing this correctly. This is a big deal (and risk) for OSGeo  
that could lead to serious financial hardship if we are not careful.

Note also that the revenues and expenses for the conference are the  
single largest component of the OSGeo budget, and go a long way to  
satisfying the needs of our non-profit  501(c)(3) status. This means  
we need to take particular care to ensure any contracting etc.. is  
handled appropriately to ensure we can count these funds towards  
OSGeo's overall revenues/expenses.

Gavin -- could you send the latest version of the overall budget  
(with any indications of areas of potential change) to the list and I  
will send along to the Finance Committee for review in a timely fashion.

Tyler/Frank -- what's the process for getting the contractual  
paperwork done? could someone check-in with Ken to ensure the  
contractual arrangement is in accordance with  501(c)(3) requirements  
for OSGeo?


On 6-Nov-07, at 8:58 AM, Frank Warmerdam wrote:

> Gavin Fleming wrote:
>> OSGeo, please prepare to provide that bridging finance if local  
>> funding doesn’t come through in time.
> Gavin,
> We need to produce a budget that the OSGeo reps (in particular Paul)
> accept as reasonable, and bring to the OSGeo board for approval.  I'm
> not sure it would be responsible for us to provide bridge financing
> till this has been accomplished.  I will make all reasonable efforts
> to expedite board discussion and approval once we have a proposed
> budget in front of us.
> I think the concerns about achievability of the proposed budget,
> especially the sponsorship amounts, need to be considered carefully
> in light of *conservative* sponsorship and attendance possibilities.
> We should also likely iron out the legal agreement between GISSA and
> OSGeo and commit it to paper though I wouldn't mind proceeding with
> payments before this is completed as long as we have an understanding
> of the agreement between the organizations.
> Best regards,
> -- 
> --------------------------------------- 
> +--------------------------------------
> I set the clouds in motion - turn up   | Frank Warmerdam,  
> warmerdam at pobox.com
> light and sound - activate the windows | http://pobox.com/~warmerdam
> and watch the world go round - Rush    | President OSGeo, http:// 
> osgeo.org
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