[Foss4g2008loc] conference programme

Gavin Fleming GavinF at mintek.co.za
Thu Apr 10 05:08:12 EDT 2008

Thanks Karryn, that's part of the answer. If we get enough papers and
labs then Weds after tea won't be free time but will be a normal session
and people will just have to get on those buses soon after the sessions.
If we don't fill up with papers and labs (which I doubt) then if there's
going to be a break, Weds afternoon is a good time. It is quite common
in SA for delegates from other African countries to leave the conference
to shop as SA is a major shopping destination within Africa in any case
- we'd rather that happened during a break instead of during sessions. 

Re the workshops, Monday morning and all of Friday are set workshop
slots and I agree scheduling should be strict. 

The workshops won't be sitting empty between Monday and Friday as they
will be used full-time for the labs. 

If there is sufficient demand and enough good proposals, we might offer
extra workshop on Tues and Thurs night since the facilities will be


-----Original Message-----
From: foss4g2008loc-bounces at lists.osgeo.org
[mailto:foss4g2008loc-bounces at lists.osgeo.org] On Behalf Of Karryn
Sent: 10 April 2008 07:15 AM
To: 'FOSS4G2008 local organising committee'
Cc: 'Jerome Lucas'
Subject: RE: [Foss4g2008loc] conference programme

Hi Everyone,

The reason that Wednesday afternoon was given to the delegates as free
was because of the banquet evening at Moyo. 

As Moyo was the only venue that could accommodate such a large number of
people and it is an ideal opportunity for international guests to
An African meal, entertainment and wonderful South African wine. It is
a popular venue for our local delegates. As the delegates will be
by bus in peak traffic we will be leaving from the CTICC / or designated
hotel at 6pm to arrive at Moyo by 7pm (taking peak hour traffic into
consideration.) We have hired busses to transport the delegates. We have
also taken into consideration that busses generally travel at a slower
than the average car.

The delegates that are going to Moyo will nedd to be at the designated
collection and drop off spot ,' by no later than 5:15pm to make sure
everyone is seated on the bus so the busses are ready to leave at on
The onus will be on the delegates not to be late for their transport.

We have also taken into consideration that should there be
workshops/presentations etc on the Wednesday afternoon, the delegates
would like to go back to their hotels to freshen up will not have time
to do
so.  Delegates could use the Wednesday afternoon as an opportunity to do
some sightseeing/shopping and enjoy the beauty that the Cape is famous


Original Message-----
From: foss4g2008loc-bounces at lists.osgeo.org
[mailto:foss4g2008loc-bounces at lists.osgeo.org] On Behalf Of Antony
Sent: 9 April 2008 9:21 pm
To: FOSS4G2008 local organising committee
Subject: Re: [Foss4g2008loc] conference programme

Dear Dave

Workshop instructors need to understand that they are part of a larger
event, and every little exception that they introduce creates massive,
unnecessary hassles for the conference organisers and often, extra
They also have to understand the needs of their
victims^H^H^H^H^H^H^Hworkshop participants.

Hence, I would suggest that all workshops conform to the same schedule.
have been involved in organising a few conferences and have participated
many different types of meetings in many different fields in many
parts of the world, and one thing that is common with all the successful
conferences I have attended is having a consistent schedule, and one
that is common with all the unsuccessful conferences is having an
inconsistent schedule.


>>> On 09 April 2008 at 01:17, in message
<47FBFD1A.9000206 at confluence.org>,
Patton <davep at confluence.org> wrote:
> Gavin Fleming wrote:
>> See the new programme wiki page http://wiki.osgeo.org/wiki/FOSS4G2008

>> Do all programme / schedule development here. Daina / Graeme from
>> time to time please ensure that the programme on the conference
>> website matches what is on the wiki
> Just some 'random thoughts' that first came to mind
> when I looked at this page:

> - Workshop Instructors may not be inclined to stop for a break,
>    or may not want a break 'at the scheduled time'
> - in terms of logistics, is it practical to setup on the Sunday
>    for the Monday AM Workshops, then leave that setup "as is"
>    until the Friday Workshops?
> - "free time" on Wednesday afternoon - just a gut feeling that
>    most people would rather have "something" going on than free
>    time in the middle of the conference (it might be a good time
>    to run Workshops, rather than on Friday afternoon)
> Now, having looked at the wiki page, I see there isn't "free time"
> on Wednesday afternoon?

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