[Foss4g2008loc] Notice of LOC Meeting

Gavin Fleming GavinF at mintek.co.za
Thu May 15 03:20:40 EDT 2008

Hi, the meeting I proposed for Friday afternoon has been moved to
Tuesday 20 May at or near Mintek (any venue suggestions?).


Time 11h30.


We will start with the agenda below proposed by PeopleSA, then they can
leave and we will continue with marketing, sponsorship, exhibitors and
any other pressing issues. If you can't make it in person please
indicate if you can teleconference and send the number where we can
dial. I'll also send our number if I can arrange it. Alternatively let
me know if you can IRC or chat.





From: Karryn Gracey [mailto:karryn at peoplesa.co.za] 
Sent: 14 May 2008 04:21 PM
To: Gavin Fleming; 'Carrin Martin'
Cc: 'Petro Farrell'
Subject: Meeting


Hi Gavin and Carrin ,


Petro mentioned that there is a possible meeting planned for Tuesday 20
May 2008 .


I am able to make myself available anytime between 11:30am - 2pm . Petro
and I both need to be at a client by 3pm .


We are both extremely pressed for time, so would appreciate it if  the
LOC members who need to contribute to this meeting are present. 


To make it worthwhile and constructive we would like to discuss all the
points on the agenda , and make workable decisions that can be
implemented with immediate effect. 


Our aim with this part of the LOC meeting is to focus on our role and

where we are , as well as any challenges we are experiencing - and
solutions that work for all. 




We need to discuss our next site visit / bookings and payment for our
flights and accommodation during the conference . (and site visit )

Registration at the CTICC

Volunteers - where are we  ?

Progress on registration issues/ exhibitors/ bank account 

Payment collection

Exhibitors - Pricing and invoicing 

Web Registrations 

Gifts - are there any ?

Any other event management issues that need to be discussed .


Petro and I do not need to be present for the LOC meeting where issues
that have no relevance to our event management role are discussed.








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