[Foss4g2008loc] RE: Volunteers for FOSS4G

[Russell Hope]

Hello Magda

I have allocated 3 volunteers for the expo area - 2 at doors and 1 roaming (Monday to Thursday) - Hope this is suffice as I cannot allocate more at this stage - will check and recalculate. Do you now require some at the internet café all the time??? What about the GISSA Stand????

I am sure the volunteers cannot answer the tech stuff, surly CTICC must answer but I will be available during the conference

Regards

________________________________
From: foss4g2008loc-bounces at lists.osgeo.org [mailto:foss4g2008loc-bounces at lists.osgeo.org] On Behalf Of Magda Roos
Sent: Friday, September 12, 2008 2:22 PM
To: FOSS4G2008 local organising committee
Subject: [Foss4g2008loc] RE: Volunteers for FOSS4G

Hi Russell,

A saw in your manual you made provision for 3 volunteers in the exhibition area. So, from my side, I need the following:

Monday morning:
1. Supervise access to the exhibition area during stand building - NO delegates, only LOC and/or stand builders.
2. Assist with putting up the banners in Audi and/or exhibition area (banners need to be moved from Audi to Ballroom after Plenaries). All the banners will be at the registration desk (I hope!).

Monday afternoon:
1. Supervise access (no delegates, only exhibition staff after 13H00)
2. Supervision and assistance at loading bay (I think exhibitors can access the ballroom from the marshalling yard).  Road map attached. Please confirm with CTICC. The volunteer needs to make sure that only exhibitors enter the ballroom through the back doors. Maybe CTICC can assist with security?
3. Then we also need volunteers to help with the demo theatre and Internet Café (Stand no 23 on the attached floor plan).
4. Handle/report technical queries from exhibitors (wi-fi, power problems etc). I will also be in the area but cannot answer all the technical stuff!

Tuesday-Thursday afternoon: Supervise demo theatre, internet cafe, control access, handle technical queries

Thursday afternoon from14H00: Break-up. Again assist where possible, make sure that NO delegates enter the area after 14H00. Please confirm with CTICC if exhibitors can use marshalling yard during breakdown.

And that's it! Hope you can help.

Regards, Magda

________________________________
From: foss4g2008loc-bounces at lists.osgeo.org [mailto:foss4g2008loc-bounces at lists.osgeo.org] On Behalf Of Russell Hope
Sent: Friday, September 12, 2008 10:52 AM
To: FOSS4G2008 local organising committee (foss4g2008loc at lists.osgeo.org)
Subject: [Foss4g2008loc] Volunteers for FOSS4G

Hello

I am unable to attend the meeting today, sorry

>From the Volunteers point of view thing are on track however ....

If there are LOC members that will be doing functions outlined in the volunteer handbook they must please let me know, so there is no misunderstanding of the roles of the LOC and the volunteer.  I did notice that one of the LOC said they would be assisting with registration etc

We plan to have a volunteer site meeting at CTICC next week

Regards

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