[Foss4g2009] Results of meeting with Tour Hosts - some decisions made

[Cameron Shorter]

http://wiki.osgeo.org/wiki/FOSS4G_2009_Meeting_2008-09-10_Program_And_Venue


  FOSS4G 2009 Meeting 2008-09-10 Program And Venue


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Present:

    * At Tour Hosts offices:
          o Committee: Cameron Shorter, Simon Hope
          o Tour Hosts (TH): Denisa Adamova, Janelle Driscoll, Kirsty
            O’Brien, Daniel

This was an impromptu meeting, in the morning between Cameron and Tour 
Hosts, then also with Simon Hope.

We discussed a number of things that had been floating around on the 
email lists, summarised below:


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  Communication

    * Tour Hosts has nominated Janelle to sit on the FOSS4G-private
      email list, but initially will not sit on the public list.
    * Jannel is still learning how to efficiently handle large volumes
      of email (ie, skim titles, and only read the content of emails of
      interest).
    * Basic guidelines Jannel will start with are:
          o Read all threads that Tour Hosts start.
          o Read titles of other emails, possibly no more.
          o If we specifically want tour hosts to read an email, include
            "Tour Hosts" in the title.

Lets try this out for a while and see how it goes. Later we might set up 
committee email lists to filter traffic.


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  Date/Venue/Program

We are now looking at using the Sydney Convention Center available 
Wednesday 21 - Saturday 24 October 2008. All votes so far have been to 
go for quality (instead of the Uni feel) and this is what we will get.

Tour Hosts are currently looking for a venue for workshops which will be 
held the day before the conference on Tue 20. (Sat was ruled out as many 
local attendees for the workshop might not come to a weekend activity). 
This might be in a nearby venue rather than the Convention Center. There 
are a number of options.

Code Sprint could be on the Monday before or Saturday after.


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  Budget

Tour Hosts are reworking budget so that we can break even at 500, and 
hopefully still be able to expand to 900 if we get the numbers (by 
adding extra rooms etc).


-- 
Cameron Shorter
Geospatial Systems Architect
Tel: +61 (0)2 8570 5050
Mob: +61 (0)419 142 254

Think Globally, Fix Locally
Geospatial Solutions enhanced with Open Standards and Open Source
http://www.lisasoft.com