[Foss4g2009] Workshops

[FOSS4G OC - Tour Hosts]

Hi All,

We are in the process of getting amended quotes based on Mark's below
specifications (ie: 144 computers). 

Mark - Can you please clarify that you do require 10 data projectors
(ie: 2 per workshop room)? If we have 10 half day workshops running in 5
rooms we would only need to organise 5 projectors - please confirm.
Secondly on this point, SCEC may have in built projectors in each room
and we will therefore need to hire the existing equipment as opposed to
bring in outside projectors. I will investigate with SCEC. 

Thirdly, can you please provide me with a copy of the Hire Intelligence
and Micro hire quote to ensure we are comparing the same
services/equipment?

Finally, from an insurance perspective, TH will take out an insurance
policy on behalf of the FOSS4G 2009 Conference that includes product
liability and Conference, Exhibition & Transit Insurance which covers
the hired computers whilst in transit and on premises of the Conference
venue. 

Regards

Julia

> -----Original Message-----
> From: Cameron Shorter [mailto:cameron.shorter at gmail.com]
> Sent: Wednesday, 14 January 2009 08:37
> To: Mark Leslie; Julia Vernon; Janelle Driscoll; Daniel Branik
> Cc: foss4g2009
> Subject: Re: [Foss4g2009] Workshops
> 
> Tour Hosts,
> Could you please comment on prices. It will be hard to justify going
> with Tour Hosts at twice the price. Are you able to reduce hire costs
to
> one day?
> 
> Mark Leslie wrote:
> > One of my items on our todo list has been to track down quotes for
> > workshop hardware.  I've been asking for the following:
> >   144 - Workstations and monitors (17")
> >   16  - 16 Port Ether switches + cabling
> >   10  - Data projectors
> >       - Delivery
> >       - Installation (Monday Oct 19)
> >       - Removal (Tuesday Oct 20)
> >       - Image deployment on machines where possible
> >
> > This is not quite comparable to Tour Hosts, which most closely
quotes
> > 200 workstations with monitors, switches, cabling, delivery,
> > installation and removal.
> >
> > The (rounded) results of the few responses I have are the following:
> >     Tour Hosts $28,000 (200 machines, no image deployment)
> >     Hire Intelligence $25,000 (no image deployment)
> >     Microhire $14,000
> >
> > The key to this price discrepency is that Microhire is willing to
> > consider Monday through Tuesday as a single days hire.
> >
> > Does anybody know what insurance we intend to carry on this event
and
> > whether these rentals will be covered by default?
> >
> > Next on my list is writing up a call for workshops for discussion.
> > I'm basically working from previous calls, but there are things that
> > will need to be updated.  First and foremost, what do we want to
> > encourage. 2007 asked for:
> >     * Practical Introduction to ___________
> >     * Interoperability
> >     * NeoGeography and NovelGeography
> >     * Using a Software Stack
> >     * 3D Worlds
> > Practical Introduction is always applicable, and usually the biggest
> > draw.  Interoperability is also always nice.  My preference is to
kill
> > the other three and pick one more point to focus on.  Any thoughts?
> >
> > Scanning through the docs, I don't see any plan as to how we will be
> > accepting submissions.  I would expect setting up a word-doc or pdf
> > template and getting people to just email them in is fine, there
> > shouldn't be an unwieldy volume.  Unfortunately, since the workshop
> > pages of previous conferences seem to get retasked with descriptions
> > of the selected workshops, I don't actually have previous
instructions
> > or templates.  Can anybody direct me to some?
> >
> 
> 
> --
> Cameron Shorter
> Geospatial Systems Architect
> Tel: +61 (0)2 8570 5050
> Mob: +61 (0)419 142 254
> 
> Think Globally, Fix Locally
> Geospatial Solutions enhanced with Open Standards and Open Source
> http://www.lisasoft.com
>