[foss4g2014] On Travel Grants/Scholarships

[TC Haddad]

If it matters, the conclusion we had when it was discussed months ago was
that first priority on how funds were spent was to:

- waive registration
- comp hotel costs

This is how we came up with the approximate budget, and yes, under this
system, airfare would still be on the recipient. The thinking was that
often airfare is one of the easier items for people to scrounge (due to air
miles).

In general, this plan would involve no cash changing hands which is pretty
desirable from an administrative perspective.

Just throwing this out there, so that we have that context in this
discussion...

Tanya



On Fri, Mar 28, 2014 at 7:29 AM, Phillip Davis <pdavis at delmar.edu> wrote:

>  make it reimbursement not prepayment. no go no show no pay
>
> Sent from my iPhone
>
> On Mar 28, 2014, at 9:20 AM, "Angie Rudolph" <angie at greenwoodmap.com>
> wrote:
>
>   What is the deadline for applying for a grant?   A possibility would be
> to divide it equally among the applicants at that deadline.  Another
> question, what if a person applies but if they don't get all the funding
> they need they will not attend, how are we going track that and re-disperse
> funds?
>
>
> --
> Angie Rudolph
> Greenwood Mapping, Inc.
> c:(208)-201-5699
>
>
>
> On Thu, Mar 27, 2014 at 10:16 PM, Darrell Fuhriman <darrell at garnix.org>wrote:
>
>> > I wonder if there's a way to structure the application so that it's
>> possible for applicants to be specific in their ask for support. Something
>> like --
>> > -- I am able to contribute x towards registration (conversely, I seek
>> $650-x in registration assistance)
>>
>>  I think we should take the registration waiver as a given.
>>
>>
>> > -- I need lodging (or not)
>> > -- I need assistance with additional travel expenses (or not; if so,
>> details required, because we/may not have funding to fly you in from
>> Kansas/Austria/whatever)
>>
>> > I imagine there's some number of folks who would work within themselves
>> to share hotel rooms (remember grad school?), or who might prefer to stay
>> with friends/family here, or travel regionally ("I live in Salem so if you
>> help me come up with the registration fee, I'm happy to commute, have to
>> walk the dog every evening anyway" etc). If we can find a way to get more
>> details from our folks-in-need, I imagine we'll be able to stretch our
>> grant dollar and be able to assist more folks.
>>
>>
>>  I know we went around this once at the meeting, but I don't remember all
>> of the details of which options we discussed, but I don't think we
>> considered the "I would like this much money" option. If people feel we
>> should consider that, then we can re-open the discussion.
>>
>> I like the idea of trying to drum up local "sponsor an attendee" funds at
>> something less than the full supporter level.
>>
>> Darrell
>>
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