[FOSS4G2016] FOSS4G2016 - Update 10.4.2015

[Jeff McKenna]

Excellent update, thanks Till.

Related to your PCO and FOSSGIS e.V. discussions, it is important that a 
dedicated bank account be created soon, so that OSGeo advanced/seed 
funding can be sent to you.  For past FOSS4G events this seed funding is 
in the range of 20k-50k, and usually sent in one transfer (easier for 
our volunteer Treasurer to send one transfer instead of several smaller 
ones).

Glad to hear the news of shared tracks with the EARSeL community.  Nice 
work.

Add to your task list to set up a template for http://2016.foss4g.org/

Is there an update on your progress with your logo?

I guess I mentioned all this in a previous message, and there is still 
lots of time  :)

PS> I'm trying to picture myself in that chancellor chair, ha!

-jeff



On 2015-04-10 7:13 AM, Till Adams wrote:
> Hi,
>
> just to keep you all informed, an update email about the standing of
> plannings for FOSS4G2016
>
> 1. Sanghee sent me an MailChimp account with potential sponsors. For
> that, we have to discuss when to talk to which group (in sense of level)
> of potential sponsors. On the one hand, we want to start with that as
> early as possible, on the other hand we do not want to confuse people
> because of the upcoming FOSS4G2015.
> I would like you all to discuss that issue on the list.
>
> 2. Inside FOSSGIS e.V. we are in the process of getting the formal
> organizer. for this we discussed several opportunities, in the moment we
> have to talk with the finance office to clear up several opportunities
> (including a possibility to save some taxes). Until this we can't sign
> any contracts
>
> 3. I had a meeting with our PCO ten days ago. Next step will be to fix
> their offer and make a contract. This has to wait some days because of
> 2. They already reserved the ship for the gala event (and I fixed the
> evening with the band ;-))
>
> 4. I just came beack from a meeting with WCCB. We've discussed the offer
> and reduced some performance from their side. We also changed a room in
> contrast to our primary plannings. This will not affect us but @Volker
> as the chair of program committee I will let you know in detail, what
> we've changed. I will mark this in the plans of WCCB and publish this.
> The changes will reduce the overall price a little bit.
>
> 5. With this I also "gave back" 4 of 5 of the pleanry area rooms, as I
> guess we will not need them. We will have a conference office on top of
> the plenary chamber, which is included and can offer this one remainig
> room in this area for spontaneous (business-)meetings or use it for
> speakers preparation. It is always possible to rent additional rooms in
> advance (e.g. if someone comes up and needs a meeting room for business
> meetings), but this will generate additional costs.
>
> 6. The official date will be the one originally planned in the proposal:
> 24.-26. of August. For that period the WCCB is only for us, no other
> conference will take place. This makes us more flexible inside WCCB
> andoffers also better rates for accomodation.
>
> 7. I also discussed the issue of streaming/recording with the
> technicians. This is not an issue for them. Another technical issue is
> that the video walls and the beamer-technique in the rooms in the new
> part are all in 16:9, so we agreed to offer also 16:9 in the older rooms
> (Bonn/Berlin), so we are on the same base over all rooms. There are some
> smaller issues for the video walls (no laser pointer possible, etc.) we
> have to let to know people talking there.
>
> 8. As said before, the plenary chamber is a great room! We had the
> meeting inside and I love this bright atmosphere inside. They asked me
> where the chair wants to sit and offered the former cancellor seat, but
> I think Jeff is better abrogated there ;-)
>
> 9. I also met Klaus Greve some days ago and we discussed the issue with
> the now seperated EARSeL conference. We agreed in the idea of having an
> exchanging track at least, in order to let communities know each other.
> So we will have an remote sensing track (Volker!) and they will offer an
> FOSS4G track on their conference. For this and potential "UN conference
> " status" with potential discounts for WCCB there is a meeting with some
> people from the city of Bonn next friday at 12. If someone of you will
> join us, feel free contacting me.
>
> 10. @Volker, for the short movie we want to make to introduce FOSS4G2016
> at the closing of FOSS4G2015 we will have a meeting at WCCB (for some
> shootings) in May. This would be an opportunity for you to come up to
> Bonn and see the venue. As May is rather full at WCCB, they will tell me
> two or three possible dates in the next days.
>
>
> So far, Till
>
>
>