[FOSS4G2016] FOSS4G organizing issues

[Arnulf Christl]

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Till,
thanks for the update.

I suggest to populate a Wiki with the tasks and names you listed
below. Additionally we should also specifically ask people to take
responsibility for tasks.

Do you have a preference which Wiki to use? I'd suggest to populate
the OSGeo Wiki because it has the biggest outreach. A proper ticketing
system will help to keep track of what is going on but the "soft"
information about who does what should be as public as we can make it.
I can do that if there are no other opinions.

Thoughts?

Best regards,
Arnulf

On 03/23/2015 04:51 AM, Till Adams wrote:
> Dear FOSS4G2016'ers,
> 
> 
> last friday I had a meeting with Klaus Greve, reagrding the issue
> with EARSeL and FOSs4G. We agreed, that we won't make it bringing
> both conferences into one event.
> 
> One problem is the timeline, as EARSeL tends to be early and wants
> to start in June and FOSS4G month is traditionally september.
> Second, some EARSeL guys got cold feet regarding the different size
> of EARSeL (350) and FOSs4G (1000). That's a pitty, but not to
> change for the moment.
> 
> 
> In general we thought of creating a kind of "roof" on top of both 
> conferences (Bonner Geo-Summer or s.th like that) and "connect"
> the events by having a FOSs4G track @EARSeL and a Remote sensing
> Track @FOSS4G. Having this, we want to talk to the city hoping to
> get some of the discount, they promised us in advance. I am
> absolutely sure, that both communities may benefit from each
> other.
> 
> On the other hand, this makes our plannings easier, as we can focus
> on ourselves.
> 
> To give an overview about what is happening by this week:
> 
> 1. First of all, I want to fix the conference date this week.- I
> have to time frames offered by WCCB. One is end of August as
> mentioned in the roposal, a second potential time could be 5th-9th
> of september. I will talk to WCCB this week and will see, I guess,
> we get easier discount when taking the August time-span.
> 
> 2. I have a meeting with our PCO tomorrow where we want to fix our 
> collaboration and make a rough planning of what should happen
> when.
> 
> 3. We definetely need some "heads" for several working
> groups/themes.
> 
> For now we already have:
> 
> - Franz-Josef Beer as chair of scientific track - Volker Mische as
> chair of program committee
> 
> 
> Of course we need more than just the chairs here! Feel free to
> raise your arms here or for the below listed themes:
> 
> 
> a) Workshop organization Marco already offered his help and also
> Pirmin said, that he would like to help with the OSGeo-live DVD.
> Having a local here for aquisicion of Workshop rooms and contact
> person to university would be very helpful.
> 
> 
> b) financial issues Torsten Brassat, who helped at earlier FOSSGIS
> conferences offered some help here. Also I guess that Fred Ramm as
> our treasurer might contribute a little here, if he wants to. More
> people welcome.
> 
> 
> c) "social-event-organizer" The frame of the social events are set,
> but I think we need one or two heads caring for gala event and ice
> breaker especially. This may laso include some offerings of field
> trips for the saturday.
> 
> 
> d) sponsorship & exhibition Sponsorship is a source where we can
> generate early income, so to start this process early is a major
> part. Also I guess, that most companies are planning their
> financial budget this year, so it is important to let them know
> about the possibilities of sponsoring FOSS4G.
> 
> 
> e) public relations I talked to Textkoch this FOSSGIS and he
> offered his help together with Monika Resch here (of course not for
> free :-(). Public relations work may play a major role to get many
> people attending our conference. So for this issues we need a group
> of people and also ideas on how to structure this. Klaus Greve also
> said, that we might talk to the public realtions office of the
> university first.
> 
> 
> f) Family weekend An idea brought in by the irish proposal was to
> make a family weekend before the conference. Peter, the chair of
> the Dublin team offered his help here, but he definetely needs a
> helping local hand here.
> 
> 
> g) Code sprint We need an organizers of the code sprint. The group
> cares for room, snacks and acts as contact persons for this event.
> 
> 
> h) Techniue There are competent people from WCCB, but we
> definietely need a group of persons taking care of the conference
> technique ingeneral.
> 
> 
> i) Co-operation with WCCB, caterer, PCO etc.pp. I guess, this will
> be my part as I started this already for the proposal. Help welcome
> ;-)
> 
> 
> This is it for know, did I forget anything (surely: yes!). I will
> take care for getting a WIKI/Ticket system on our 
> FOSSGIS-architecture ASAP, so we can switch more into the WIKI.
> 
> 
> Regards, Till
> 
> 
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> 
> 
> _______________________________________________ FOSS4G2016 mailing
> list FOSS4G2016 at lists.osgeo.org 
> http://lists.osgeo.org/cgi-bin/mailman/listinfo/foss4g2016


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