[FOSS4G2016] FOSS4G organizing issues

Tue Mar 24 06:34:02 PDT 2015

Dear Arnulf,

we've just discussed the WIKI and Ticekt sydtem issue. We can setup a 
jiffy box with redmine, which also has a WIKI inside from FOSSGIS.

I prefer Redmine as a ticket system, if there is a similar architecuter 
on OSGeo architecture, I am fine with that. if we have the wiki on the 
one platform and the ticket system on an other, I'd prefer to choose 
that Jiffy, which could be setup by our terrestris administrator really 
fast. So we can direktly link from WIKI int tickets and vice versa.

Regards, Till

Am 24.03.2015 14:18, schrieb Arnulf Christl:
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> Till,
> thanks for the update.
>
> I suggest to populate a Wiki with the tasks and names you listed
> below. Additionally we should also specifically ask people to take
> responsibility for tasks.
>
> Do you have a preference which Wiki to use? I'd suggest to populate
> the OSGeo Wiki because it has the biggest outreach. A proper ticketing
> system will help to keep track of what is going on but the "soft"
> information about who does what should be as public as we can make it.
> I can do that if there are no other opinions.
>
> Thoughts?
>
> Best regards,
> Arnulf
>
> On 03/23/2015 04:51 AM, Till Adams wrote:
>> Dear FOSS4G2016'ers,
>>
>>
>> last friday I had a meeting with Klaus Greve, reagrding the issue
>> with EARSeL and FOSs4G. We agreed, that we won't make it bringing
>> both conferences into one event.
>>
>> One problem is the timeline, as EARSeL tends to be early and wants
>> to start in June and FOSS4G month is traditionally september.
>> Second, some EARSeL guys got cold feet regarding the different size
>> of EARSeL (350) and FOSs4G (1000). That's a pitty, but not to
>> change for the moment.
>>
>>
>> In general we thought of creating a kind of "roof" on top of both
>> conferences (Bonner Geo-Summer or s.th like that) and "connect"
>> the events by having a FOSs4G track @EARSeL and a Remote sensing
>> Track @FOSS4G. Having this, we want to talk to the city hoping to
>> get some of the discount, they promised us in advance. I am
>> absolutely sure, that both communities may benefit from each
>> other.
>>
>> On the other hand, this makes our plannings easier, as we can focus
>> on ourselves.
>>
>> To give an overview about what is happening by this week:
>>
>> 1. First of all, I want to fix the conference date this week.- I
>> have to time frames offered by WCCB. One is end of August as
>> mentioned in the roposal, a second potential time could be 5th-9th
>> of september. I will talk to WCCB this week and will see, I guess,
>> we get easier discount when taking the August time-span.
>>
>> 2. I have a meeting with our PCO tomorrow where we want to fix our
>> collaboration and make a rough planning of what should happen
>> when.
>>
>> 3. We definetely need some "heads" for several working
>> groups/themes.
>>
>> For now we already have:
>>
>> - Franz-Josef Beer as chair of scientific track - Volker Mische as
>> chair of program committee
>>
>>
>> Of course we need more than just the chairs here! Feel free to
>> raise your arms here or for the below listed themes:
>>
>>
>> a) Workshop organization Marco already offered his help and also
>> Pirmin said, that he would like to help with the OSGeo-live DVD.
>> Having a local here for aquisicion of Workshop rooms and contact
>> person to university would be very helpful.
>>
>>
>> b) financial issues Torsten Brassat, who helped at earlier FOSSGIS
>> conferences offered some help here. Also I guess that Fred Ramm as
>> our treasurer might contribute a little here, if he wants to. More
>> people welcome.
>>
>>
>> c) "social-event-organizer" The frame of the social events are set,
>> but I think we need one or two heads caring for gala event and ice
>> breaker especially. This may laso include some offerings of field
>> trips for the saturday.
>>
>>
>> d) sponsorship & exhibition Sponsorship is a source where we can
>> generate early income, so to start this process early is a major
>> part. Also I guess, that most companies are planning their
>> financial budget this year, so it is important to let them know
>> about the possibilities of sponsoring FOSS4G.
>>
>>
>> e) public relations I talked to Textkoch this FOSSGIS and he
>> offered his help together with Monika Resch here (of course not for
>> free :-(). Public relations work may play a major role to get many
>> people attending our conference. So for this issues we need a group
>> of people and also ideas on how to structure this. Klaus Greve also
>> said, that we might talk to the public realtions office of the
>> university first.
>>
>>
>> f) Family weekend An idea brought in by the irish proposal was to
>> make a family weekend before the conference. Peter, the chair of
>> the Dublin team offered his help here, but he definetely needs a
>> helping local hand here.
>>
>>
>> g) Code sprint We need an organizers of the code sprint. The group
>> cares for room, snacks and acts as contact persons for this event.
>>
>>
>> h) Techniue There are competent people from WCCB, but we
>> definietely need a group of persons taking care of the conference
>> technique ingeneral.
>>
>>
>> i) Co-operation with WCCB, caterer, PCO etc.pp. I guess, this will
>> be my part as I started this already for the proposal. Help welcome
>> ;-)
>>
>>
>> This is it for know, did I forget anything (surely: yes!). I will
>> take care for getting a WIKI/Ticket system on our
>> FOSSGIS-architecture ASAP, so we can switch more into the WIKI.
>>
>>
>> Regards, Till
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> _______________________________________________ FOSS4G2016 mailing
>> list FOSS4G2016 at lists.osgeo.org
>> http://lists.osgeo.org/cgi-bin/mailman/listinfo/foss4g2016
>
>
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