[FOSS4G2016] Urgent decision about rooms in WCCB

[till.adams at fossgis.de]

Hi Steven, Volker

many thanks for your fast reply ;-)., Volker I know, that we had this 
discussion also when you've been here. We just thought about how to use 
that tunnel and the area behind when Marc and Gert-Jan were here.

In general I agree, that we should go to the more "safe" alternative 
and use the 3 session-rooms we have in a seperated room "Bangkok".

Steven FYI: We are planning to use the plenary chamber as one session 
room for all the time. It's so atmospheric ;-)
The chamber is seperated into the lower area with 730 seats and the 
tribune with another 490. Also if the lower area is not full, the 
atmosphere is great, because it's all like a circle. So and also when it 
was used as plenary chamber for german government, very often there only 
have been few representatives ;-)

Other opinions?

So far, Till





Am 2015-10-19 10:44, schrieb Steven Feldman:
> Depends on numbers of course but if you are ambitious and hope to
> have over 800 delegates (which I think is achievable for NA and
> Europe) then your room space without the plenary space only hosts 560
> which seems a bit low to me.  Although there will always be 10-15% of
> delegates not in a session
>
> Another observation, for some of the most popular speakers you will
> get more than 100 people wanting to attend, options are to  use the
> plenary space but that will be very empty and unatmospheric or run
> some very popular sessions twice (you can work that out in the fly if
> the speakers agree)
>
> Whatever you decide you will find a way to make it work, that's the
> magic of a FOSS4G and community
>
> Cheers
>
> Steven
>
>
>> On 19 Oct 2015, at 15:18, till.adams at fossgis.de wrote:
>>
>> Hi LOC,
>>
>> this email directs especially to:
>> - Volker and programm committee
>> - Marc and Gert-Jan for PR & M
>> - Arnulf und Hinrich for Sponsoring/Exhibition
>> - Jeff and Steven because of their experience
>>
>> And all others, who have an opinion on this ;-)
>>
>>
>> I talked to Mr. Seyfert (PCO) in the past days about the possibility 
>> for only using the elder part of WCCB. The idea was born when the PR & 
>> M team was here.
>> This would mean we would get rid off the tunnel below the plaza and 
>> the rooms thereafter in the new part of WCCB.
>>
>> On the other side, this would mean, that after the plenary chamber 
>> (1230 seats) the next biggest session room will only have 112 seats. 
>> On the other hand, this would make the whole thing more familar and 
>> also increase the amenity of the place for the exhibition. We already 
>> thought about that earlier, but I am personally quite of unsure, 
>> whether the space and room offer will be enough.
>>
>> The available rooms would be as follows:
>>
>>        Plenary chamber (734 seats ground floor + 496 seats tribune)
>>        Session-Room 2: Bonn 1 & 2 (89 seats)
>>        Session-Room 3: Bonn 3 (72 seats)
>>        Session-Room 4: Berlin (112 seats)
>>        Session-Room 5: Kleiner Saal (79 seats)
>>        Session-Room 6: Kaminzimmer (100 seats)
>>        Session-Room 7: Rheinlobby (100 seats)
>>
>> I've attached a plan of the rooms for this.
>>
>> Also we could use a part of the tunnel as room for e.g. labs (open 
>> workshops as we had e.g. in Capetown or Victoria).
>> Please note, that we need an urgent decision on that (by at least 
>> THIS wednesday [21.10.2015] !!!)
>>
>> Till
>>
>> <151019_FOSS4G2016_Räume.jpg>
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