[FOSS4G2016] Urgent decision about rooms in WCCB

[Hinrich Paulsen]

Hi all,

I would also go for the 'safe' (i. e. larger) version. I am not sure how
much money could be saved (if at all) by not using the tunnel, but that
should not affect this decision.

Greetings,

Hinrich

Am 19.10.2015 um 11:10 schrieb till.adams at fossgis.de:
> Hi Steven, Volker
> 
> many thanks for your fast reply ;-)., Volker I know, that we had this
> discussion also when you've been here. We just thought about how to use
> that tunnel and the area behind when Marc and Gert-Jan were here.
> 
> In general I agree, that we should go to the more "safe" alternative and
> use the 3 session-rooms we have in a seperated room "Bangkok".
> 
> Steven FYI: We are planning to use the plenary chamber as one session
> room for all the time. It's so atmospheric ;-)
> The chamber is seperated into the lower area with 730 seats and the
> tribune with another 490. Also if the lower area is not full, the
> atmosphere is great, because it's all like a circle. So and also when it
> was used as plenary chamber for german government, very often there only
> have been few representatives ;-)
> 
> Other opinions?
> 
> So far, Till
> 
> 
> 
> 
> 
> Am 2015-10-19 10:44, schrieb Steven Feldman:
>> Depends on numbers of course but if you are ambitious and hope to
>> have over 800 delegates (which I think is achievable for NA and
>> Europe) then your room space without the plenary space only hosts 560
>> which seems a bit low to me.  Although there will always be 10-15% of
>> delegates not in a session
>>
>> Another observation, for some of the most popular speakers you will
>> get more than 100 people wanting to attend, options are to  use the
>> plenary space but that will be very empty and unatmospheric or run
>> some very popular sessions twice (you can work that out in the fly if
>> the speakers agree)
>>
>> Whatever you decide you will find a way to make it work, that's the
>> magic of a FOSS4G and community
>>
>> Cheers
>>
>> Steven
>>
>>
>>> On 19 Oct 2015, at 15:18, till.adams at fossgis.de wrote:
>>>
>>> Hi LOC,
>>>
>>> this email directs especially to:
>>> - Volker and programm committee
>>> - Marc and Gert-Jan for PR & M
>>> - Arnulf und Hinrich for Sponsoring/Exhibition
>>> - Jeff and Steven because of their experience
>>>
>>> And all others, who have an opinion on this ;-)
>>>
>>>
>>> I talked to Mr. Seyfert (PCO) in the past days about the possibility
>>> for only using the elder part of WCCB. The idea was born when the PR
>>> & M team was here.
>>> This would mean we would get rid off the tunnel below the plaza and
>>> the rooms thereafter in the new part of WCCB.
>>>
>>> On the other side, this would mean, that after the plenary chamber
>>> (1230 seats) the next biggest session room will only have 112 seats.
>>> On the other hand, this would make the whole thing more familar and
>>> also increase the amenity of the place for the exhibition. We already
>>> thought about that earlier, but I am personally quite of unsure,
>>> whether the space and room offer will be enough.
>>>
>>> The available rooms would be as follows:
>>>
>>>        Plenary chamber (734 seats ground floor + 496 seats tribune)
>>>        Session-Room 2: Bonn 1 & 2 (89 seats)
>>>        Session-Room 3: Bonn 3 (72 seats)
>>>        Session-Room 4: Berlin (112 seats)
>>>        Session-Room 5: Kleiner Saal (79 seats)
>>>        Session-Room 6: Kaminzimmer (100 seats)
>>>        Session-Room 7: Rheinlobby (100 seats)
>>>
>>> I've attached a plan of the rooms for this.
>>>
>>> Also we could use a part of the tunnel as room for e.g. labs (open
>>> workshops as we had e.g. in Capetown or Victoria).
>>> Please note, that we need an urgent decision on that (by at least
>>> THIS wednesday [21.10.2015] !!!)
>>>
>>> Till
>>>
>>> <151019_FOSS4G2016_Räume.jpg>
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> 
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