[FOSS4G2016] Urgent decision about rooms in WCCB

Mon Oct 19 06:19:17 PDT 2015

Till

Your call !

Vriendelijke groet,
Marc Vloemans


> Op 19 okt. 2015 om 15:02 heeft till.adams at fossgis.de het volgende geschreven:
> 
> Hi all,
> 
> I just spoke to Conrad Seyfert. We try the following:
> 
> 1. We put together the seperated Bonn-room (in the plan from this morning 3 parts) into one room, so we have a 2nd room with 200+x seats. There also is another room (20-30 persons) for the labs near the "Rhine Lobby".
> 
> 2. We also try to find out, how many people we can get into the part of the tunnel and if it is possible to run sessions there. @Marc, we don't think we'll get space for 250 there, bit Mr Seyfert will ask.
> 
> 3. We ask for the latest date to pull the option for using the "Bangkok" room(s).
> 
> If especially 3. would be let's say at least 2-3 month before the event, we're kind of save. Then we can start planning a smaller event and if we see, that even in early bird we already get lots of attendees, we can pull the option for the Bangkok rooms.
> 
> How about that?
> 
> (@StevenF, are you on the mailing-list?)
> 
> Till
> 
> 
> Am 2015-10-19 12:45, schrieb Hinrich Paulsen:
>> Hi all,
>> 
>> I would also go for the 'safe' (i. e. larger) version. I am not sure how
>> much money could be saved (if at all) by not using the tunnel, but that
>> should not affect this decision.
>> 
>> Greetings,
>> 
>> Hinrich
>> 
>>> Am 19.10.2015 um 11:10 schrieb till.adams at fossgis.de:
>>> Hi Steven, Volker
>>> 
>>> many thanks for your fast reply ;-)., Volker I know, that we had this
>>> discussion also when you've been here. We just thought about how to use
>>> that tunnel and the area behind when Marc and Gert-Jan were here.
>>> 
>>> In general I agree, that we should go to the more "safe" alternative and
>>> use the 3 session-rooms we have in a seperated room "Bangkok".
>>> 
>>> Steven FYI: We are planning to use the plenary chamber as one session
>>> room for all the time. It's so atmospheric ;-)
>>> The chamber is seperated into the lower area with 730 seats and the
>>> tribune with another 490. Also if the lower area is not full, the
>>> atmosphere is great, because it's all like a circle. So and also when it
>>> was used as plenary chamber for german government, very often there only
>>> have been few representatives ;-)
>>> 
>>> Other opinions?
>>> 
>>> So far, Till
>>> 
>>> 
>>> 
>>> 
>>> 
>>> Am 2015-10-19 10:44, schrieb Steven Feldman:
>>>> Depends on numbers of course but if you are ambitious and hope to
>>>> have over 800 delegates (which I think is achievable for NA and
>>>> Europe) then your room space without the plenary space only hosts 560
>>>> which seems a bit low to me.  Although there will always be 10-15% of
>>>> delegates not in a session
>>>> 
>>>> Another observation, for some of the most popular speakers you will
>>>> get more than 100 people wanting to attend, options are to  use the
>>>> plenary space but that will be very empty and unatmospheric or run
>>>> some very popular sessions twice (you can work that out in the fly if
>>>> the speakers agree)
>>>> 
>>>> Whatever you decide you will find a way to make it work, that's the
>>>> magic of a FOSS4G and community
>>>> 
>>>> Cheers
>>>> 
>>>> Steven
>>>> 
>>>> 
>>>>> On 19 Oct 2015, at 15:18, till.adams at fossgis.de wrote:
>>>>> 
>>>>> Hi LOC,
>>>>> 
>>>>> this email directs especially to:
>>>>> - Volker and programm committee
>>>>> - Marc and Gert-Jan for PR & M
>>>>> - Arnulf und Hinrich for Sponsoring/Exhibition
>>>>> - Jeff and Steven because of their experience
>>>>> 
>>>>> And all others, who have an opinion on this ;-)
>>>>> 
>>>>> 
>>>>> I talked to Mr. Seyfert (PCO) in the past days about the possibility
>>>>> for only using the elder part of WCCB. The idea was born when the PR
>>>>> & M team was here.
>>>>> This would mean we would get rid off the tunnel below the plaza and
>>>>> the rooms thereafter in the new part of WCCB.
>>>>> 
>>>>> On the other side, this would mean, that after the plenary chamber
>>>>> (1230 seats) the next biggest session room will only have 112 seats.
>>>>> On the other hand, this would make the whole thing more familar and
>>>>> also increase the amenity of the place for the exhibition. We already
>>>>> thought about that earlier, but I am personally quite of unsure,
>>>>> whether the space and room offer will be enough.
>>>>> 
>>>>> The available rooms would be as follows:
>>>>> 
>>>>>       Plenary chamber (734 seats ground floor + 496 seats tribune)
>>>>>       Session-Room 2: Bonn 1 & 2 (89 seats)
>>>>>       Session-Room 3: Bonn 3 (72 seats)
>>>>>       Session-Room 4: Berlin (112 seats)
>>>>>       Session-Room 5: Kleiner Saal (79 seats)
>>>>>       Session-Room 6: Kaminzimmer (100 seats)
>>>>>       Session-Room 7: Rheinlobby (100 seats)
>>>>> 
>>>>> I've attached a plan of the rooms for this.
>>>>> 
>>>>> Also we could use a part of the tunnel as room for e.g. labs (open
>>>>> workshops as we had e.g. in Capetown or Victoria).
>>>>> Please note, that we need an urgent decision on that (by at least
>>>>> THIS wednesday [21.10.2015] !!!)
>>>>> 
>>>>> Till
>>>>> 
>>>>> <151019_FOSS4G2016_Räume.jpg>
>>>> _______________________________________________
>>>> FOSS4G2016 mailing list
>>>> FOSS4G2016 at lists.osgeo.org
>>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
>>> 
>>> _______________________________________________
>>> FOSS4G2016 mailing list
>>> FOSS4G2016 at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
>> 
>> --
>> geographische 3D-Daten im Browser - kein Problem!
>>       Sprechen Sie uns darauf an!
>> 
>> =============================================
>> 
>> terrestris GmbH & Co. KG
>> Firmensitz: Pützchens Chaussee 56, 53227 Bonn
>> Registergericht: Amtsgericht Bonn, HRA 6835
>> 
>> vertreten durch: terrestris Verwaltungsgesellschaft mbH
>> Geschäftsführer: Dipl.-Geogr. Hinrich Paulsen
>> Dipl.-Geogr. Till Adams
>> 
>> Tel. 0228 - 962 899 51
>> Fax. 0228 - 962 899 57
>> 
>> Internet: www.terrestris.de
>> 
>> =============================================
>> 
>> 
>> 
>> 
>> _______________________________________________
>> FOSS4G2016 mailing list
>> FOSS4G2016 at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
> 
> _______________________________________________
> FOSS4G2016 mailing list
> FOSS4G2016 at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/foss4g2016