[FOSS4G2016] Urgent decision about rooms in WCCB

Mon Oct 19 06:25:17 PDT 2015

Hi Till,

On 10/19/2015 03:02 PM, till.adams at fossgis.de wrote:
> Hi all,
> 
> I just spoke to Conrad Seyfert. We try the following:
> 
> 1. We put together the seperated Bonn-room (in the plan from this
> morning 3 parts) into one room, so we have a 2nd room with 200+x seats.
> There also is another room (20-30 persons) for the labs near the "Rhine
> Lobby".

We will have less rooms then?

> 2. We also try to find out, how many people we can get into the part of
> the tunnel and if it is possible to run sessions there. @Marc, we don't
> think we'll get space for 250 there, bit Mr Seyfert will ask.

Are these special sessions or normal talks from the program?

> 3. We ask for the latest date to pull the option for using the "Bangkok"
> room(s).
> 
> If especially 3. would be let's say at least 2-3 month before the event,
> we're kind of save. Then we can start planning a smaller event and if we
> see, that even in early bird we already get lots of attendees, we can
> pull the option for the Bangkok rooms.

*fingerscrossed*

Cheers,
  Volker

> Am 2015-10-19 12:45, schrieb Hinrich Paulsen:
>> Hi all,
>>
>> I would also go for the 'safe' (i. e. larger) version. I am not sure how
>> much money could be saved (if at all) by not using the tunnel, but that
>> should not affect this decision.
>>
>> Greetings,
>>
>> Hinrich
>>
>> Am 19.10.2015 um 11:10 schrieb till.adams at fossgis.de:
>>> Hi Steven, Volker
>>>
>>> many thanks for your fast reply ;-)., Volker I know, that we had this
>>> discussion also when you've been here. We just thought about how to use
>>> that tunnel and the area behind when Marc and Gert-Jan were here.
>>>
>>> In general I agree, that we should go to the more "safe" alternative and
>>> use the 3 session-rooms we have in a seperated room "Bangkok".
>>>
>>> Steven FYI: We are planning to use the plenary chamber as one session
>>> room for all the time. It's so atmospheric ;-)
>>> The chamber is seperated into the lower area with 730 seats and the
>>> tribune with another 490. Also if the lower area is not full, the
>>> atmosphere is great, because it's all like a circle. So and also when it
>>> was used as plenary chamber for german government, very often there only
>>> have been few representatives ;-)
>>>
>>> Other opinions?
>>>
>>> So far, Till
>>>
>>>
>>>
>>>
>>>
>>> Am 2015-10-19 10:44, schrieb Steven Feldman:
>>>> Depends on numbers of course but if you are ambitious and hope to
>>>> have over 800 delegates (which I think is achievable for NA and
>>>> Europe) then your room space without the plenary space only hosts 560
>>>> which seems a bit low to me.  Although there will always be 10-15% of
>>>> delegates not in a session
>>>>
>>>> Another observation, for some of the most popular speakers you will
>>>> get more than 100 people wanting to attend, options are to  use the
>>>> plenary space but that will be very empty and unatmospheric or run
>>>> some very popular sessions twice (you can work that out in the fly if
>>>> the speakers agree)
>>>>
>>>> Whatever you decide you will find a way to make it work, that's the
>>>> magic of a FOSS4G and community
>>>>
>>>> Cheers
>>>>
>>>> Steven
>>>>
>>>>
>>>>> On 19 Oct 2015, at 15:18, till.adams at fossgis.de wrote:
>>>>>
>>>>> Hi LOC,
>>>>>
>>>>> this email directs especially to:
>>>>> - Volker and programm committee
>>>>> - Marc and Gert-Jan for PR & M
>>>>> - Arnulf und Hinrich for Sponsoring/Exhibition
>>>>> - Jeff and Steven because of their experience
>>>>>
>>>>> And all others, who have an opinion on this ;-)
>>>>>
>>>>>
>>>>> I talked to Mr. Seyfert (PCO) in the past days about the possibility
>>>>> for only using the elder part of WCCB. The idea was born when the PR
>>>>> & M team was here.
>>>>> This would mean we would get rid off the tunnel below the plaza and
>>>>> the rooms thereafter in the new part of WCCB.
>>>>>
>>>>> On the other side, this would mean, that after the plenary chamber
>>>>> (1230 seats) the next biggest session room will only have 112 seats.
>>>>> On the other hand, this would make the whole thing more familar and
>>>>> also increase the amenity of the place for the exhibition. We already
>>>>> thought about that earlier, but I am personally quite of unsure,
>>>>> whether the space and room offer will be enough.
>>>>>
>>>>> The available rooms would be as follows:
>>>>>
>>>>>        Plenary chamber (734 seats ground floor + 496 seats tribune)
>>>>>        Session-Room 2: Bonn 1 & 2 (89 seats)
>>>>>        Session-Room 3: Bonn 3 (72 seats)
>>>>>        Session-Room 4: Berlin (112 seats)
>>>>>        Session-Room 5: Kleiner Saal (79 seats)
>>>>>        Session-Room 6: Kaminzimmer (100 seats)
>>>>>        Session-Room 7: Rheinlobby (100 seats)
>>>>>
>>>>> I've attached a plan of the rooms for this.
>>>>>
>>>>> Also we could use a part of the tunnel as room for e.g. labs (open
>>>>> workshops as we had e.g. in Capetown or Victoria).
>>>>> Please note, that we need an urgent decision on that (by at least
>>>>> THIS wednesday [21.10.2015] !!!)
>>>>>
>>>>> Till
>>>>>
>>>>> <151019_FOSS4G2016_Räume.jpg>
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