[FOSS4G2016] Urgent decision about rooms in WCCB

[till.adams at fossgis.de]

Volker,


o Conrad Seyfert. We try the following:
>>
>> 1. We put together the seperated Bonn-room (in the plan from this
>> morning 3 parts) into one room, so we have a 2nd room with 200+x 
>> seats.
>> There also is another room (20-30 persons) for the labs near the 
>> "Rhine
>> Lobby".
>
> We will have less rooms then?

No. 7 for sessions and a smaller one for labs.

>
>
>> 2. We also try to find out, how many people we can get into the part 
>> of
>> the tunnel and if it is possible to run sessions there. @Marc, we 
>> don't
>> think we'll get space for 250 there, bit Mr Seyfert will ask.
>
> Are these special sessions or normal talks from the program?


This is foreseen for "normal" sessions but the room might be not closed 
totally (if acceptable).

>
>> 3. We ask for the latest date to pull the option for using the 
>> "Bangkok"
>> room(s).
>>
>> If especially 3. would be let's say at least 2-3 month before the 
>> event,
>> we're kind of save. Then we can start planning a smaller event and 
>> if we
>> see, that even in early bird we already get lots of attendees, we 
>> can
>> pull the option for the Bangkok rooms.
>
> *fingerscrossed*

Nono, if WCCB gives us an option, this is 100% sure.

Till


>
> Cheers,
>   Volker
>
>
>> Am 2015-10-19 12:45, schrieb Hinrich Paulsen:
>>> Hi all,
>>>
>>> I would also go for the 'safe' (i. e. larger) version. I am not 
>>> sure how
>>> much money could be saved (if at all) by not using the tunnel, but 
>>> that
>>> should not affect this decision.
>>>
>>> Greetings,
>>>
>>> Hinrich
>>>
>>> Am 19.10.2015 um 11:10 schrieb till.adams at fossgis.de:
>>>> Hi Steven, Volker
>>>>
>>>> many thanks for your fast reply ;-)., Volker I know, that we had 
>>>> this
>>>> discussion also when you've been here. We just thought about how 
>>>> to use
>>>> that tunnel and the area behind when Marc and Gert-Jan were here.
>>>>
>>>> In general I agree, that we should go to the more "safe" 
>>>> alternative and
>>>> use the 3 session-rooms we have in a seperated room "Bangkok".
>>>>
>>>> Steven FYI: We are planning to use the plenary chamber as one 
>>>> session
>>>> room for all the time. It's so atmospheric ;-)
>>>> The chamber is seperated into the lower area with 730 seats and 
>>>> the
>>>> tribune with another 490. Also if the lower area is not full, the
>>>> atmosphere is great, because it's all like a circle. So and also 
>>>> when it
>>>> was used as plenary chamber for german government, very often 
>>>> there only
>>>> have been few representatives ;-)
>>>>
>>>> Other opinions?
>>>>
>>>> So far, Till
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> Am 2015-10-19 10:44, schrieb Steven Feldman:
>>>>> Depends on numbers of course but if you are ambitious and hope to
>>>>> have over 800 delegates (which I think is achievable for NA and
>>>>> Europe) then your room space without the plenary space only hosts 
>>>>> 560
>>>>> which seems a bit low to me.  Although there will always be 
>>>>> 10-15% of
>>>>> delegates not in a session
>>>>>
>>>>> Another observation, for some of the most popular speakers you 
>>>>> will
>>>>> get more than 100 people wanting to attend, options are to  use 
>>>>> the
>>>>> plenary space but that will be very empty and unatmospheric or 
>>>>> run
>>>>> some very popular sessions twice (you can work that out in the 
>>>>> fly if
>>>>> the speakers agree)
>>>>>
>>>>> Whatever you decide you will find a way to make it work, that's 
>>>>> the
>>>>> magic of a FOSS4G and community
>>>>>
>>>>> Cheers
>>>>>
>>>>> Steven
>>>>>
>>>>>
>>>>>> On 19 Oct 2015, at 15:18, till.adams at fossgis.de wrote:
>>>>>>
>>>>>> Hi LOC,
>>>>>>
>>>>>> this email directs especially to:
>>>>>> - Volker and programm committee
>>>>>> - Marc and Gert-Jan for PR & M
>>>>>> - Arnulf und Hinrich for Sponsoring/Exhibition
>>>>>> - Jeff and Steven because of their experience
>>>>>>
>>>>>> And all others, who have an opinion on this ;-)
>>>>>>
>>>>>>
>>>>>> I talked to Mr. Seyfert (PCO) in the past days about the 
>>>>>> possibility
>>>>>> for only using the elder part of WCCB. The idea was born when 
>>>>>> the PR
>>>>>> & M team was here.
>>>>>> This would mean we would get rid off the tunnel below the plaza 
>>>>>> and
>>>>>> the rooms thereafter in the new part of WCCB.
>>>>>>
>>>>>> On the other side, this would mean, that after the plenary 
>>>>>> chamber
>>>>>> (1230 seats) the next biggest session room will only have 112 
>>>>>> seats.
>>>>>> On the other hand, this would make the whole thing more familar 
>>>>>> and
>>>>>> also increase the amenity of the place for the exhibition. We 
>>>>>> already
>>>>>> thought about that earlier, but I am personally quite of unsure,
>>>>>> whether the space and room offer will be enough.
>>>>>>
>>>>>> The available rooms would be as follows:
>>>>>>
>>>>>>        Plenary chamber (734 seats ground floor + 496 seats 
>>>>>> tribune)
>>>>>>        Session-Room 2: Bonn 1 & 2 (89 seats)
>>>>>>        Session-Room 3: Bonn 3 (72 seats)
>>>>>>        Session-Room 4: Berlin (112 seats)
>>>>>>        Session-Room 5: Kleiner Saal (79 seats)
>>>>>>        Session-Room 6: Kaminzimmer (100 seats)
>>>>>>        Session-Room 7: Rheinlobby (100 seats)
>>>>>>
>>>>>> I've attached a plan of the rooms for this.
>>>>>>
>>>>>> Also we could use a part of the tunnel as room for e.g. labs 
>>>>>> (open
>>>>>> workshops as we had e.g. in Capetown or Victoria).
>>>>>> Please note, that we need an urgent decision on that (by at 
>>>>>> least
>>>>>> THIS wednesday [21.10.2015] !!!)
>>>>>>
>>>>>> Till
>>>>>>
>>>>>> <151019_FOSS4G2016_Räume.jpg>
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