[FOSS4G2016] travel granting - your opinion

[till.adams at fossgis.de]

Hi G-J,

> Hi Till,
>
> A few questions:
> 1. Do you have a link to this world bank country index?
http://data.worldbank.org/about/country-and-lending-groups

scroll down and see "by income"


> 2. Do we want to grant the entire entrance fee and the entire
> accomodation costs?

I think accommaodation and conference fee is fine. that's a package of 
around €1000/grantee

> 3. Is supposed to be an open-end funding, or do we have a fixed 
> budget

Both. We have 10K$, call for private donations, also Christoph seeks 
for funders, but we'll have to close fund raising at a certain time.

> 4. If it is a fixed budget; do we use it on a "first come, first
> serve"-base or do people have to make applications for a grant a do 
> we
> make a decision on the grant at a certain moment (e.q. 1st of July)

I'd like t osay, that applicaiton is possible until 31st of May, then 
we decide until 15th of June (just an idea)

I like this idea:
> Keep It Simple


and transparent for everybody!

Thanks, Till

>
> Regards,
>
> GJ
>
>
>
> -----Oorspronkelijk bericht-----
> Van: FOSS4G2016 [mailto:foss4g2016-bounces at lists.osgeo.org] Namens
> till.adams at fossgis.de
> Verzonden: vrijdag 15 april 2016 10:53
> Aan: list
> Onderwerp: [FOSS4G2016] travel granting - your opinion
>
> Dear list,
>
> looks like this is my favourite subject these days, the "travel 
> grants".
>
> Now we have 10k $ and want to ask the community for personal
> donations via FOSSGIS paypal account (as dicsussed on IRC yesterday).
> Now we need clever ideas, how to proceed with this.
> I just had a phonecall and discussion with Torsten about this topic
> and like to share  my ideas with you and also request for your 
> opinion
> on this.
>
>
> 1. Who gets a grant?
> My idea that I also discussed with the board is based on a "point 
> system"
>
> Country points:
> I like the idea to follow world banks country rating. They assigned
> all countreies due to average income into 4 groups. So, looking to 
> the
> last (in sense of "most poor" group), people applying from there
> become 3 points, from the second poorest group 2 and from the next
> classified group 1 point. I would also cut here and not accept any
> applying people from other countries.
>
> Male/Female
> In order to prosper a diverse community, in general applying women 
> get
> +1 point.
>
> Students
> If a student applies, he/she gets another +1 point
>
> Proposal/Talk
> Board initially wanted that only spekaers become a grant, but for
> this we are too late, so I convinced them, not to make this to the
> onliest criteria, but i agreed to take that into account. So I would
> rate a handed in proposal with 1 point and an accepted talk with 3
> points, so that we ensure, that people that handed in a talk become 
> in
> favour of our granting programme if they have an accepted talk and
> apply for the granting program.
>
> This is in my eyes a transparent procedure and everybody could rate
> him/herself and see, whether he/she gets a chance for granting.
>
>
> 2. What do we grant?
> That's really not easy. 2014 and 2015 only granted attendance fee and
> accommodation and I think that's the way we should proceed as well,
> because it is really tricky to pay for someones travel. When do we 
> get
> receipts? What if we pay for a flight and the granted person becomes 
> ill
> or does not get a visa? Pay money in advance and people disappear? ->
> two words: very difficult.
>
> So my favourite is to grant accommodation and conference pass.
>
> But - what do we do with the applying student,s that also take part 
> on
> the studentship programme? If they get a free ticket, there is no 
> need
> for them to work for us. Solution: As a non-profit organisation we 
> can
> pay a volunteering lump-sum, it's somewhere between5 and 700€ per 
> year.
> So we could pay this for granted students, that also take part on the
> studentship programme and they can use it for paying their travel. 
> they
> get the money cash after the conference.
>
>
>
>
> Please share your ideas!
>
> Till
>
>
>
>
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