[FOSS4G2016] travel granting - your opinion

[christoph at baudson.de]

Hi, I have prepared a first draft here

https://wiki.osgeo.org/wiki/Talk:FOSS4G_2016_Travel_Grants#Website_template

I have several questions and would love to hear some opinions
- Private donors: Will we have an incentive for them? Raffle or hall of 
fame? Suggested donation amount of 25€ ok?
- I proposed a goal of 1000€ for private donations. ok? Can we have a 
progress bar for private donations on the website? Maybe this will help 
us reach the goal.
- Students who apply for both the travel grants and studentship program: 
How much will they earn for volunteering?
- Points system: are points for origin granted by country of residence 
or nationality?
- Will we award points for all students, or those under a specific age?
- How will the application work? Send an email? Web form?
- Any suggestions for a timeline? I proposed May 1st to 31st, with a 
decision in the first week of June

Thanks for your input :)

Christoph


Am 2016-04-17 14:28, schrieb till.adams at fossgis.de:
> Hi,
> 
> yes, that should be possible, but perhaps its better to put that in
> the confirmation email, because people are also guieded to the
> accommodation page after registering.
> 
> I like your thoughts, let's prepare that and decide next thursday in 
> IRC.
> 
> Thanks for updating the text, that's definitely needed ASAP.
> 
> Till
> 
> 
> Am 2016-04-17 13:56, schrieb Christoph Baudson:
>> Hi Till,
>> 
>> thanks for your thoughts.
>> 
>> First of all, is it possible to link to the travel grants donation 
>> page
>> during checkout? Kristin Bott told me they raised about 1K $ in 2014 
>> by
>> this. Is the donation paypal account ready? What is the paypal 
>> account's
>> address?
>> 
>> Regarding your suggestions:
>> 
>> 1. I think the point system sounds great. Will we decide in the next 
>> irc
>> meeting? I would like to have it on the travel grants section on the
>> website - I will start and prepare a text, I will also start work on
>> http://foss4g2016.org/redmine/issues/290. I will post a draft by
>> tomorrow night.
>> 
>> 2. Accomodation and conference pass: +1
>> I also like the idea of travel funding for students joining the
>> studentship programme. Maybe these students could get a bonus point in
>> the point system above. Maybe this would also create an incentive for
>> students to work for us.
>> 
>> Thank you
>> 
>> Christoph
>> 
>> 
>> 
>> 
>> On 15.04.2016 10:53, till.adams at fossgis.de wrote:
>>> Dear list,
>>> 
>>> looks like this is my favourite subject these days, the "travel 
>>> grants".
>>> 
>>> Now we have 10k $ and want to ask the community for personal 
>>> donations
>>> via FOSSGIS paypal account (as dicsussed on IRC yesterday). Now we 
>>> need
>>> clever ideas, how to proceed with this.
>>> I just had a phonecall and discussion with Torsten about this topic 
>>> and
>>> like to share  my ideas with you and also request for your opinion on 
>>> this.
>>> 
>>> 
>>> 1. Who gets a grant?
>>> My idea that I also discussed with the board is based on a "point 
>>> system"
>>> 
>>> Country points:
>>> I like the idea to follow world banks country rating. They assigned 
>>> all
>>> countreies due to average income into 4 groups. So, looking to the 
>>> last
>>> (in sense of "most poor" group), people applying from there become 3
>>> points, from the second poorest group 2 and from the next classified
>>> group 1 point. I would also cut here and not accept any applying 
>>> people
>>> from other countries.
>>> 
>>> Male/Female
>>> In order to prosper a diverse community, in general applying women 
>>> get
>>> +1 point.
>>> 
>>> Students
>>> If a student applies, he/she gets another +1 point
>>> 
>>> Proposal/Talk
>>> Board initially wanted that only spekaers become a grant, but for 
>>> this
>>> we are too late, so I convinced them, not to make this to the onliest
>>> criteria, but i agreed to take that into account. So I would rate a
>>> handed in proposal with 1 point and an accepted talk with 3 points, 
>>> so
>>> that we ensure, that people that handed in a talk become in favour of
>>> our granting programme if they have an accepted talk and apply for 
>>> the
>>> granting program.
>>> 
>>> This is in my eyes a transparent procedure and everybody could rate
>>> him/herself and see, whether he/she gets a chance for granting.
>>> 
>>> 
>>> 2. What do we grant?
>>> That's really not easy. 2014 and 2015 only granted attendance fee and
>>> accommodation and I think that's the way we should proceed as well,
>>> because it is really tricky to pay for someones travel. When do we 
>>> get
>>> receipts? What if we pay for a flight and the granted person becomes 
>>> ill
>>> or does not get a visa? Pay money in advance and people disappear? ->
>>> two words: very difficult.
>>> 
>>> So my favourite is to grant accommodation and conference pass.
>>> 
>>> But - what do we do with the applying student,s that also take part 
>>> on
>>> the studentship programme? If they get a free ticket, there is no 
>>> need
>>> for them to work for us. Solution: As a non-profit organisation we 
>>> can
>>> pay a volunteering lump-sum, it's somewhere between5 and 700€ per 
>>> year.
>>> So we could pay this for granted students, that also take part on the
>>> studentship programme and they can use it for paying their travel. 
>>> they
>>> get the money cash after the conference.
>>> 
>>> 
>>> 
>>> 
>>> Please share your ideas!
>>> 
>>> Till
>>> 
>>> 
>>> 
>>> 
>>> _______________________________________________
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>>> FOSS4G2016 at lists.osgeo.org
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