[FOSS4G2016] travel granting - your opinion

Mon Apr 18 07:37:15 PDT 2016

Hi all,

I was wondering how we handle the accomodation costs.
Do we pass out a sort of cheque worth 400 euros (1000 euros minus costs 
for , and can it be used by the students on their own behalf
(and thus leave them the choice of a hotel)

Or do we make an arrangement with a hotel and pay the accomodation (on 
behalf of the LOC)?

regards,

Gert-Jan

christoph at baudson.de schreef op 18-04-2016 12:40:
> Hi, I have prepared a first draft here
> 
> https://wiki.osgeo.org/wiki/Talk:FOSS4G_2016_Travel_Grants#Website_template
> 
> I have several questions and would love to hear some opinions
> - Private donors: Will we have an incentive for them? Raffle or hall
> of fame? Suggested donation amount of 25€ ok?
> - I proposed a goal of 1000€ for private donations. ok? Can we have a
> progress bar for private donations on the website? Maybe this will
> help us reach the goal.
> - Students who apply for both the travel grants and studentship
> program: How much will they earn for volunteering?
> - Points system: are points for origin granted by country of residence
> or nationality?
> - Will we award points for all students, or those under a specific age?
> - How will the application work? Send an email? Web form?
> - Any suggestions for a timeline? I proposed May 1st to 31st, with a
> decision in the first week of June
> 
> Thanks for your input :)
> 
> Christoph
> 
> 
> Am 2016-04-17 14:28, schrieb till.adams at fossgis.de:
>> Hi,
>> 
>> yes, that should be possible, but perhaps its better to put that in
>> the confirmation email, because people are also guieded to the
>> accommodation page after registering.
>> 
>> I like your thoughts, let's prepare that and decide next thursday in 
>> IRC.
>> 
>> Thanks for updating the text, that's definitely needed ASAP.
>> 
>> Till
>> 
>> 
>> Am 2016-04-17 13:56, schrieb Christoph Baudson:
>>> Hi Till,
>>> 
>>> thanks for your thoughts.
>>> 
>>> First of all, is it possible to link to the travel grants donation 
>>> page
>>> during checkout? Kristin Bott told me they raised about 1K $ in 2014 
>>> by
>>> this. Is the donation paypal account ready? What is the paypal 
>>> account's
>>> address?
>>> 
>>> Regarding your suggestions:
>>> 
>>> 1. I think the point system sounds great. Will we decide in the next 
>>> irc
>>> meeting? I would like to have it on the travel grants section on the
>>> website - I will start and prepare a text, I will also start work on
>>> http://foss4g2016.org/redmine/issues/290. I will post a draft by
>>> tomorrow night.
>>> 
>>> 2. Accomodation and conference pass: +1
>>> I also like the idea of travel funding for students joining the
>>> studentship programme. Maybe these students could get a bonus point 
>>> in
>>> the point system above. Maybe this would also create an incentive for
>>> students to work for us.
>>> 
>>> Thank you
>>> 
>>> Christoph
>>> 
>>> 
>>> 
>>> 
>>> On 15.04.2016 10:53, till.adams at fossgis.de wrote:
>>>> Dear list,
>>>> 
>>>> looks like this is my favourite subject these days, the "travel 
>>>> grants".
>>>> 
>>>> Now we have 10k $ and want to ask the community for personal 
>>>> donations
>>>> via FOSSGIS paypal account (as dicsussed on IRC yesterday). Now we 
>>>> need
>>>> clever ideas, how to proceed with this.
>>>> I just had a phonecall and discussion with Torsten about this topic 
>>>> and
>>>> like to share  my ideas with you and also request for your opinion 
>>>> on this.
>>>> 
>>>> 
>>>> 1. Who gets a grant?
>>>> My idea that I also discussed with the board is based on a "point 
>>>> system"
>>>> 
>>>> Country points:
>>>> I like the idea to follow world banks country rating. They assigned 
>>>> all
>>>> countreies due to average income into 4 groups. So, looking to the 
>>>> last
>>>> (in sense of "most poor" group), people applying from there become 3
>>>> points, from the second poorest group 2 and from the next classified
>>>> group 1 point. I would also cut here and not accept any applying 
>>>> people
>>>> from other countries.
>>>> 
>>>> Male/Female
>>>> In order to prosper a diverse community, in general applying women 
>>>> get
>>>> +1 point.
>>>> 
>>>> Students
>>>> If a student applies, he/she gets another +1 point
>>>> 
>>>> Proposal/Talk
>>>> Board initially wanted that only spekaers become a grant, but for 
>>>> this
>>>> we are too late, so I convinced them, not to make this to the 
>>>> onliest
>>>> criteria, but i agreed to take that into account. So I would rate a
>>>> handed in proposal with 1 point and an accepted talk with 3 points, 
>>>> so
>>>> that we ensure, that people that handed in a talk become in favour 
>>>> of
>>>> our granting programme if they have an accepted talk and apply for 
>>>> the
>>>> granting program.
>>>> 
>>>> This is in my eyes a transparent procedure and everybody could rate
>>>> him/herself and see, whether he/she gets a chance for granting.
>>>> 
>>>> 
>>>> 2. What do we grant?
>>>> That's really not easy. 2014 and 2015 only granted attendance fee 
>>>> and
>>>> accommodation and I think that's the way we should proceed as well,
>>>> because it is really tricky to pay for someones travel. When do we 
>>>> get
>>>> receipts? What if we pay for a flight and the granted person becomes 
>>>> ill
>>>> or does not get a visa? Pay money in advance and people disappear? 
>>>> ->
>>>> two words: very difficult.
>>>> 
>>>> So my favourite is to grant accommodation and conference pass.
>>>> 
>>>> But - what do we do with the applying student,s that also take part 
>>>> on
>>>> the studentship programme? If they get a free ticket, there is no 
>>>> need
>>>> for them to work for us. Solution: As a non-profit organisation we 
>>>> can
>>>> pay a volunteering lump-sum, it's somewhere between5 and 700€ per 
>>>> year.
>>>> So we could pay this for granted students, that also take part on 
>>>> the
>>>> studentship programme and they can use it for paying their travel. 
>>>> they
>>>> get the money cash after the conference.
>>>> 
>>>> 
>>>> 
>>>> 
>>>> Please share your ideas!
>>>> 
>>>> Till
>>>> 
>>>> 
>>>> 
>>>> 
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