[FOSS4G2016] travel granting - your opinion

Mon Apr 18 07:50:43 PDT 2016

I'd say, we pay for the hotel directly. Also Michael Gould (involved in 
F4G 2014) recommended not to give money out of our hands. The only 
exception would be for the students, that work for us, because they get 
their conference-ticket anyway, so the money could be used for traveling 
by themselves. But then we'd pay the money after the conference 
personally.

Till

Am 2016-04-18 16:37, schrieb Gert-Jan van der Weijden (OSGeo.nl):
> Hi all,
>
> I was wondering how we handle the accomodation costs.
> Do we pass out a sort of cheque worth 400 euros (1000 euros minus
> costs for , and can it be used by the students on their own behalf
> (and thus leave them the choice of a hotel)
>
> Or do we make an arrangement with a hotel and pay the accomodation
> (on behalf of the LOC)?
>
>
> regards,
>
> Gert-Jan
>
>
>
> christoph at baudson.de schreef op 18-04-2016 12:40:
>> Hi, I have prepared a first draft here
>> 
>> https://wiki.osgeo.org/wiki/Talk:FOSS4G_2016_Travel_Grants#Website_template
>> I have several questions and would love to hear some opinions
>> - Private donors: Will we have an incentive for them? Raffle or hall
>> of fame? Suggested donation amount of 25€ ok?
>> - I proposed a goal of 1000€ for private donations. ok? Can we have 
>> a
>> progress bar for private donations on the website? Maybe this will
>> help us reach the goal.
>> - Students who apply for both the travel grants and studentship
>> program: How much will they earn for volunteering?
>> - Points system: are points for origin granted by country of 
>> residence
>> or nationality?
>> - Will we award points for all students, or those under a specific 
>> age?
>> - How will the application work? Send an email? Web form?
>> - Any suggestions for a timeline? I proposed May 1st to 31st, with a
>> decision in the first week of June
>> Thanks for your input :)
>> Christoph
>>
>> Am 2016-04-17 14:28, schrieb till.adams at fossgis.de:
>>> Hi,
>>> yes, that should be possible, but perhaps its better to put that in
>>> the confirmation email, because people are also guieded to the
>>> accommodation page after registering.
>>> I like your thoughts, let's prepare that and decide next thursday 
>>> in IRC.
>>> Thanks for updating the text, that's definitely needed ASAP.
>>> Till
>>>
>>> Am 2016-04-17 13:56, schrieb Christoph Baudson:
>>>> Hi Till,
>>>> thanks for your thoughts.
>>>> First of all, is it possible to link to the travel grants donation 
>>>> page
>>>> during checkout? Kristin Bott told me they raised about 1K $ in 
>>>> 2014 by
>>>> this. Is the donation paypal account ready? What is the paypal 
>>>> account's
>>>> address?
>>>> Regarding your suggestions:
>>>> 1. I think the point system sounds great. Will we decide in the 
>>>> next irc
>>>> meeting? I would like to have it on the travel grants section on 
>>>> the
>>>> website - I will start and prepare a text, I will also start work 
>>>> on
>>>> http://foss4g2016.org/redmine/issues/290. I will post a draft by
>>>> tomorrow night.
>>>> 2. Accomodation and conference pass: +1
>>>> I also like the idea of travel funding for students joining the
>>>> studentship programme. Maybe these students could get a bonus 
>>>> point in
>>>> the point system above. Maybe this would also create an incentive 
>>>> for
>>>> students to work for us.
>>>> Thank you
>>>> Christoph
>>>>
>>>>
>>>>
>>>> On 15.04.2016 10:53, till.adams at fossgis.de wrote:
>>>>> Dear list,
>>>>> looks like this is my favourite subject these days, the "travel 
>>>>> grants".
>>>>> Now we have 10k $ and want to ask the community for personal 
>>>>> donations
>>>>> via FOSSGIS paypal account (as dicsussed on IRC yesterday). Now 
>>>>> we need
>>>>> clever ideas, how to proceed with this.
>>>>> I just had a phonecall and discussion with Torsten about this 
>>>>> topic and
>>>>> like to share  my ideas with you and also request for your 
>>>>> opinion on this.
>>>>>
>>>>> 1. Who gets a grant?
>>>>> My idea that I also discussed with the board is based on a "point 
>>>>> system"
>>>>> Country points:
>>>>> I like the idea to follow world banks country rating. They 
>>>>> assigned all
>>>>> countreies due to average income into 4 groups. So, looking to 
>>>>> the last
>>>>> (in sense of "most poor" group), people applying from there 
>>>>> become 3
>>>>> points, from the second poorest group 2 and from the next 
>>>>> classified
>>>>> group 1 point. I would also cut here and not accept any applying 
>>>>> people
>>>>> from other countries.
>>>>> Male/Female
>>>>> In order to prosper a diverse community, in general applying 
>>>>> women get
>>>>> +1 point.
>>>>> Students
>>>>> If a student applies, he/she gets another +1 point
>>>>> Proposal/Talk
>>>>> Board initially wanted that only spekaers become a grant, but for 
>>>>> this
>>>>> we are too late, so I convinced them, not to make this to the 
>>>>> onliest
>>>>> criteria, but i agreed to take that into account. So I would rate 
>>>>> a
>>>>> handed in proposal with 1 point and an accepted talk with 3 
>>>>> points, so
>>>>> that we ensure, that people that handed in a talk become in 
>>>>> favour of
>>>>> our granting programme if they have an accepted talk and apply 
>>>>> for the
>>>>> granting program.
>>>>> This is in my eyes a transparent procedure and everybody could 
>>>>> rate
>>>>> him/herself and see, whether he/she gets a chance for granting.
>>>>>
>>>>> 2. What do we grant?
>>>>> That's really not easy. 2014 and 2015 only granted attendance fee 
>>>>> and
>>>>> accommodation and I think that's the way we should proceed as 
>>>>> well,
>>>>> because it is really tricky to pay for someones travel. When do 
>>>>> we get
>>>>> receipts? What if we pay for a flight and the granted person 
>>>>> becomes ill
>>>>> or does not get a visa? Pay money in advance and people 
>>>>> disappear? ->
>>>>> two words: very difficult.
>>>>> So my favourite is to grant accommodation and conference pass.
>>>>> But - what do we do with the applying student,s that also take 
>>>>> part on
>>>>> the studentship programme? If they get a free ticket, there is no 
>>>>> need
>>>>> for them to work for us. Solution: As a non-profit organisation 
>>>>> we can
>>>>> pay a volunteering lump-sum, it's somewhere between5 and 700€ per 
>>>>> year.
>>>>> So we could pay this for granted students, that also take part on 
>>>>> the
>>>>> studentship programme and they can use it for paying their 
>>>>> travel. they
>>>>> get the money cash after the conference.
>>>>>
>>>>>
>>>>>
>>>>> Please share your ideas!
>>>>> Till
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
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>>>>> FOSS4G2016 at lists.osgeo.org
>>>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
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