[FOSS4G2016] travel granting - your opinion

Wed Apr 27 00:37:33 PDT 2016

Thanks Christian for your feedback - I've taken it into account and also
talked to Till on the phone. The final version is here

https://wiki.osgeo.org/wiki/Talk:FOSS4G_2016_Travel_Grants#Website_template

I've assigned the issue to the homepage team. Please let me know if
anything is missing.

Christoph

On 18.04.2016 18:00, Christian Mayer wrote:
> Hi Christoph,
> 
> I just went through your draft. Sounds really good! I share some thought
> according to your questions inline.
> 
> Cheers and thanks,
> Chris
> 
>> christoph at baudson.de hat am 18. April 2016 um 12:40 geschrieben:
>>
>>
>> Hi, I have prepared a first draft here
>>
>> https://wiki.osgeo.org/wiki/Talk:FOSS4G_2016_Travel_Grants#Website_template
>>
>> I have several questions and would love to hear some opinions
>> - Private donors: Will we have an incentive for them? Raffle or hall of 
>> fame? 
> 
> I think it is important to give an incentive if you want to have private
> donations. Even a small thing like having an online "Donator-Wall" with the
> names will probably encourage more people to donate. A raffle will multiply this
> effect, IMHO even if it is just a T-Shirt or something.
> 
>> Suggested donation amount of 25€ ok?
>> - I proposed a goal of 1000€ for private donations. ok? Can we have a 
>> progress bar for private donations on the website? Maybe this will help 
>> us reach the goal.
> 
> Means that 40 people have to donate to get the 1000 Euro. Sounds doable. A
> progress bar would be a good idea. A non-empty progress bar also encourages more
> people to donate. Hopefully we quickly find some donators. 
> 
>> - Students who apply for both the travel grants and studentship program: 
>> How much will they earn for volunteering?
>> - Points system: are points for origin granted by country of residence 
>> or nationality?
> 
> I'd personally vote for country of residence. Sounds more fair to me.
> 
>> - Will we award points for all students, or those under a specific age?
> 
> The only thing I could imagine for an age-limitation is that we want to have
> more "younger" attendees at FOSS4G. Otherwise I think age should not play a
> role, IMHO. 
> 
>> - How will the application work? Send an email? Web form?
> 
> It should be as easy as possible and the applications should be comparable. So a
> form would be the better options. Maybe a PDF which can be filled directly could
> also be option.
> 
>> - Any suggestions for a timeline? I proposed May 1st to 31st, with a 
>> decision in the first week of June
>>
>> Thanks for your input :)
>>
>> Christoph
>>
>>
>> Am 2016-04-17 14:28, schrieb till.adams at fossgis.de:
>>> Hi,
>>>
>>> yes, that should be possible, but perhaps its better to put that in
>>> the confirmation email, because people are also guieded to the
>>> accommodation page after registering.
>>>
>>> I like your thoughts, let's prepare that and decide next thursday in 
>>> IRC.
>>>
>>> Thanks for updating the text, that's definitely needed ASAP.
>>>
>>> Till
>>>
>>>
>>> Am 2016-04-17 13:56, schrieb Christoph Baudson:
>>>> Hi Till,
>>>>
>>>> thanks for your thoughts.
>>>>
>>>> First of all, is it possible to link to the travel grants donation 
>>>> page
>>>> during checkout? Kristin Bott told me they raised about 1K $ in 2014 
>>>> by
>>>> this. Is the donation paypal account ready? What is the paypal 
>>>> account's
>>>> address?
>>>>
>>>> Regarding your suggestions:
>>>>
>>>> 1. I think the point system sounds great. Will we decide in the next 
>>>> irc
>>>> meeting? I would like to have it on the travel grants section on the
>>>> website - I will start and prepare a text, I will also start work on
>>>> http://foss4g2016.org/redmine/issues/290. I will post a draft by
>>>> tomorrow night.
>>>>
>>>> 2. Accomodation and conference pass: +1
>>>> I also like the idea of travel funding for students joining the
>>>> studentship programme. Maybe these students could get a bonus point in
>>>> the point system above. Maybe this would also create an incentive for
>>>> students to work for us.
>>>>
>>>> Thank you
>>>>
>>>> Christoph
>>>>
>>>>
>>>>
>>>>
>>>> On 15.04.2016 10:53, till.adams at fossgis.de wrote:
>>>>> Dear list,
>>>>>
>>>>> looks like this is my favourite subject these days, the "travel 
>>>>> grants".
>>>>>
>>>>> Now we have 10k $ and want to ask the community for personal 
>>>>> donations
>>>>> via FOSSGIS paypal account (as dicsussed on IRC yesterday). Now we 
>>>>> need
>>>>> clever ideas, how to proceed with this.
>>>>> I just had a phonecall and discussion with Torsten about this topic 
>>>>> and
>>>>> like to share  my ideas with you and also request for your opinion on 
>>>>> this.
>>>>>
>>>>>
>>>>> 1. Who gets a grant?
>>>>> My idea that I also discussed with the board is based on a "point 
>>>>> system"
>>>>>
>>>>> Country points:
>>>>> I like the idea to follow world banks country rating. They assigned 
>>>>> all
>>>>> countreies due to average income into 4 groups. So, looking to the 
>>>>> last
>>>>> (in sense of "most poor" group), people applying from there become 3
>>>>> points, from the second poorest group 2 and from the next classified
>>>>> group 1 point. I would also cut here and not accept any applying 
>>>>> people
>>>>> from other countries.
>>>>>
>>>>> Male/Female
>>>>> In order to prosper a diverse community, in general applying women 
>>>>> get
>>>>> +1 point.
>>>>>
>>>>> Students
>>>>> If a student applies, he/she gets another +1 point
>>>>>
>>>>> Proposal/Talk
>>>>> Board initially wanted that only spekaers become a grant, but for 
>>>>> this
>>>>> we are too late, so I convinced them, not to make this to the onliest
>>>>> criteria, but i agreed to take that into account. So I would rate a
>>>>> handed in proposal with 1 point and an accepted talk with 3 points, 
>>>>> so
>>>>> that we ensure, that people that handed in a talk become in favour of
>>>>> our granting programme if they have an accepted talk and apply for 
>>>>> the
>>>>> granting program.
>>>>>
>>>>> This is in my eyes a transparent procedure and everybody could rate
>>>>> him/herself and see, whether he/she gets a chance for granting.
>>>>>
>>>>>
>>>>> 2. What do we grant?
>>>>> That's really not easy. 2014 and 2015 only granted attendance fee and
>>>>> accommodation and I think that's the way we should proceed as well,
>>>>> because it is really tricky to pay for someones travel. When do we 
>>>>> get
>>>>> receipts? What if we pay for a flight and the granted person becomes 
>>>>> ill
>>>>> or does not get a visa? Pay money in advance and people disappear? ->
>>>>> two words: very difficult.
>>>>>
>>>>> So my favourite is to grant accommodation and conference pass.
>>>>>
>>>>> But - what do we do with the applying student,s that also take part 
>>>>> on
>>>>> the studentship programme? If they get a free ticket, there is no 
>>>>> need
>>>>> for them to work for us. Solution: As a non-profit organisation we 
>>>>> can
>>>>> pay a volunteering lump-sum, it's somewhere between5 and 700€ per 
>>>>> year.
>>>>> So we could pay this for granted students, that also take part on the
>>>>> studentship programme and they can use it for paying their travel. 
>>>>> they
>>>>> get the money cash after the conference.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> Please share your ideas!
>>>>>
>>>>> Till
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> FOSS4G2016 mailing list
>>>>> FOSS4G2016 at lists.osgeo.org
>>>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
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> 
> --
> 
> 
> Christian Mayer
> GIS-Spezialist und Software Developer
> 
> meggsimum
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