[FOSS4G2016] Accept/reject talk emails

[Christian Mayer]

Hi Gert-Jan, hi Volker

Am 27.04.2016 um 11:37 schrieb Volker Mische:
> Hi Gert-Jan,
>
> On 04/27/2016 11:09 AM, Gert-Jan van der Weijden - Stichting OSGeo.nl wrote:
>> Registering before the 1st of July seems like a good idea to me. 15th of June is perhaps even better. That leaves us with at least some time before the holiday season kicks off if presenters -for whatever reason- do not register to find an alternative.
> Fine for me. Are there other opinions?

I think registering before 1st of July should be more than enough. It
gives the speakers about 8 weeks to get managed everything.

>
>> Early bird discount ends in 10 days. It would be fair to extend this -just for the presenters- two week (given the fact that the upcoming weeks are filled with holidays).
>> I suppose our "financial department" has to decide whether our funds are enough to engage all 180 presenters for the reduced early bird discount fare.
> It's not really 180 presenters as some present several talks.

IMHO early bird discount is not really a speaker thing (in general
meaning). On the other side we could give speakers a little bonus for
bringing in a talk. I agree with GJ, that this is more a decision of the
financal crew. If this is not a problem I am OK with extending the DL
for speakers.

>
>
>> The travel grant program is an option for just a few presenters (those form the lower-income countries). Therefore I would not emphasize this too much, or at least make it clear that this only concerns a minority of the presenters
> Wouldn't this get clear from the travel grant page? I prefer making
> sure, non of possible candidates misses it.

Yes, this should be clear if you read the travel grant page.
The current website http://foss4g2016.org/attending.html#travel-grants
should be right but is not filled with the final content yet. Christoph
pushed this to the homepage team this morning, so should be available soon.

>
> Cheers,
>   Volker
>
>
>> -----Oorspronkelijk bericht-----
>> Van: FOSS4G2016 [mailto:foss4g2016-bounces at lists.osgeo.org] Namens Volker Mische
>> Verzonden: woensdag 27 april 2016 10:15
>> Aan: list
>> Onderwerp: [FOSS4G2016] Accept/reject talk emails
>>
>> Hi LOC,
>>
>> I currently draft the email to accept/rejecting the talks. I use the email from 2014 as template.
>>
>> There is a section about attending:
>>
>> 1) If you are UNABLE to attend, please let the committee know as soon as possible, but not later than July 15th, by sending an e-mail to program at foss4g2016.org. If you are able to attend, then there is no need to let us know.
>>
>> If you haven't registered for the conference by July 15th, expect an e-mail from us asking you about your plans. Remember, the early bird discount ends on June 15th, so just go ahead and register now.
>>
>> Unfortunately, we are not able to offer any additional discount to presenters. However, we do have a travel grant program. Applications for that are due on May 30th. For more information, please see:
>> https://2014.foss4g.org/attending/discounts-and-grants/.
>>
>>
>> That makes a lot of sense, my questions are:
>>
>>  - Until which date should they register? What about 2016-07-01?
>>  - Looking at this year's Early Bird registration ends 2016-05-08. Isn't that a bit tight for people getting the emails on Thu/Fri? I'm thinking about governmental institutions here
>>  - Is the preferred link to the travel grant program http://2016.foss4g.org/attending.html#travel-grants ?
>>  - What is the travel program due date?
>>
>> Cheers,
>>   Volker
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