[FOSS4G2016] Accept/reject talk emails

Wed Apr 27 05:09:17 PDT 2016

Am 2016-04-27 13:01, schrieb Christian Mayer:
> Hi Gert-Jan, hi Volker
>
> Am 27.04.2016 um 11:37 schrieb Volker Mische:
>> Hi Gert-Jan,
>>
>> On 04/27/2016 11:09 AM, Gert-Jan van der Weijden - Stichting 
>> OSGeo.nl wrote:
>>> Registering before the 1st of July seems like a good idea to me. 
>>> 15th of June is perhaps even better. That leaves us with at least 
>>> some time before the holiday season kicks off if presenters -for 
>>> whatever reason- do not register to find an alternative.
>> Fine for me. Are there other opinions?
>
> I think registering before 1st of July should be more than enough. It
> gives the speakers about 8 weeks to get managed everything.
>
>>
>>> Early bird discount ends in 10 days. It would be fair to extend 
>>> this -just for the presenters- two week (given the fact that the 
>>> upcoming weeks are filled with holidays).
>>> I suppose our "financial department" has to decide whether our 
>>> funds are enough to engage all 180 presenters for the reduced early 
>>> bird discount fare.
>> It's not really 180 presenters as some present several talks.
>
> IMHO early bird discount is not really a speaker thing (in general
> meaning). On the other side we could give speakers a little bonus for
> bringing in a talk. I agree with GJ, that this is more a decision of 
> the
> financal crew. If this is not a problem I am OK with extending the DL
> for speakers.
>
>>
>>
>>> The travel grant program is an option for just a few presenters 
>>> (those form the lower-income countries). Therefore I would not 
>>> emphasize this too much, or at least make it clear that this only 
>>> concerns a minority of the presenters
>> Wouldn't this get clear from the travel grant page? I prefer making
>> sure, non of possible candidates misses it.
>
> Yes, this should be clear if you read the travel grant page.
> The current website 
> http://foss4g2016.org/attending.html#travel-grants
> should be right but is not filled with the final content yet. 
> Christoph
> pushed this to the homepage team this morning, so should be available 
> soon.
>
>>
>> Cheers,
>>   Volker
>>
>>
>>> -----Oorspronkelijk bericht-----
>>> Van: FOSS4G2016 [mailto:foss4g2016-bounces at lists.osgeo.org] Namens 
>>> Volker Mische
>>> Verzonden: woensdag 27 april 2016 10:15
>>> Aan: list
>>> Onderwerp: [FOSS4G2016] Accept/reject talk emails
>>>
>>> Hi LOC,
>>>
>>> I currently draft the email to accept/rejecting the talks. I use 
>>> the email from 2014 as template.
>>>
>>> There is a section about attending:
>>>
>>> 1) If you are UNABLE to attend, please let the committee know as 
>>> soon as possible, but not later than July 15th, by sending an e-mail 
>>> to program at foss4g2016.org. If you are able to attend, then there is 
>>> no need to let us know.
>>>
>>> If you haven't registered for the conference by July 15th, expect 
>>> an e-mail from us asking you about your plans. Remember, the early 
>>> bird discount ends on June 15th, so just go ahead and register now.
>>>
>>> Unfortunately, we are not able to offer any additional discount to 
>>> presenters. However, we do have a travel grant program. Applications 
>>> for that are due on May 30th. For more information, please see:
>>> https://2014.foss4g.org/attending/discounts-and-grants/.
>>>
>>>
>>> That makes a lot of sense, my questions are:
>>>
>>>  - Until which date should they register? What about 2016-07-01?
>>>  - Looking at this year's Early Bird registration ends 2016-05-08. 
>>> Isn't that a bit tight for people getting the emails on Thu/Fri? I'm 
>>> thinking about governmental institutions here
>>>  - Is the preferred link to the travel grant program 
>>> http://2016.foss4g.org/attending.html#travel-grants ?
>>>  - What is the travel program due date?
>>>
>>> Cheers,
>>>   Volker
>>> _______________________________________________
>>> FOSS4G2016 mailing list
>>> FOSS4G2016 at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
>>>
>>> _______________________________________________
>>> FOSS4G2016 mailing list
>>> FOSS4G2016 at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
>>>
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