[FOSS4G2016] Accept/reject talk emails

[till.adams at fossgis.de]

Hi program committee!

>
> I think registering before 1st of July should be more than enough. It
> gives the speakers about 8 weeks to get managed everything.

+1 from me

>>
>>> Early bird discount ends in 10 days. It would be fair to extend 
>>> this -just for the presenters- two week (given the fact that the 
>>> upcoming weeks are filled with holidays).
>>> I suppose our "financial department" has to decide whether our 
>>> funds are enough to engage all 180 presenters for the reduced early 
>>> bird discount fare.
>> It's not really 180 presenters as some present several talks.
>
> IMHO early bird discount is not really a speaker thing (in general
> meaning). On the other side we could give speakers a little bonus for
> bringing in a talk. I agree with GJ, that this is more a decision of 
> the
> financal crew. If this is not a problem I am OK with extending the DL
> for speakers.

No. We can't give any more donations, no bonus and also no longer Early 
Bird reg. for a special group. All this causes huge organisational 
problems and potential losses of income. Speakers agreed to hand in a 
talk without knowing anything about any bonus, so please don't start 
this discussion in public. More important to point them to soon ending 
Early Bird phase and please them to register ASAP. I guess a lot of them 
planned to come nayway but wait until their talk is accepted.

>>
>>
>>> The travel grant program is an option for just a few presenters 
>>> (those form the lower-income countries). Therefore I would not 
>>> emphasize this too much, or at least make it clear that this only 
>>> concerns a minority of the presenters
>> Wouldn't this get clear from the travel grant page? I prefer making
>> sure, non of possible candidates misses it.

The travel grant page is in preparation, see #293 for more details. In 
my eyes important to point at it.


Just my 2 Cents.

Till


>
> Yes, this should be clear if you read the travel grant page.
> The current website 
> http://foss4g2016.org/attending.html#travel-grants
> should be right but is not filled with the final content yet. 
> Christoph
> pushed this to the homepage team this morning, so should be available 
> soon.
>
>>
>> Cheers,
>>   Volker
>>
>>
>>> -----Oorspronkelijk bericht-----
>>> Van: FOSS4G2016 [mailto:foss4g2016-bounces at lists.osgeo.org] Namens 
>>> Volker Mische
>>> Verzonden: woensdag 27 april 2016 10:15
>>> Aan: list
>>> Onderwerp: [FOSS4G2016] Accept/reject talk emails
>>>
>>> Hi LOC,
>>>
>>> I currently draft the email to accept/rejecting the talks. I use 
>>> the email from 2014 as template.
>>>
>>> There is a section about attending:
>>>
>>> 1) If you are UNABLE to attend, please let the committee know as 
>>> soon as possible, but not later than July 15th, by sending an e-mail 
>>> to program at foss4g2016.org. If you are able to attend, then there is 
>>> no need to let us know.
>>>
>>> If you haven't registered for the conference by July 15th, expect 
>>> an e-mail from us asking you about your plans. Remember, the early 
>>> bird discount ends on June 15th, so just go ahead and register now.
>>>
>>> Unfortunately, we are not able to offer any additional discount to 
>>> presenters. However, we do have a travel grant program. Applications 
>>> for that are due on May 30th. For more information, please see:
>>> https://2014.foss4g.org/attending/discounts-and-grants/.
>>>
>>>
>>> That makes a lot of sense, my questions are:
>>>
>>>  - Until which date should they register? What about 2016-07-01?
>>>  - Looking at this year's Early Bird registration ends 2016-05-08. 
>>> Isn't that a bit tight for people getting the emails on Thu/Fri? I'm 
>>> thinking about governmental institutions here
>>>  - Is the preferred link to the travel grant program 
>>> http://2016.foss4g.org/attending.html#travel-grants ?
>>>  - What is the travel program due date?
>>>
>>> Cheers,
>>>   Volker
>>> _______________________________________________
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>>> FOSS4G2016 at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
>>>
>>> _______________________________________________
>>> FOSS4G2016 mailing list
>>> FOSS4G2016 at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
>>>
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>
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