[Ica-osgeo-labs] [Board] OSGeo Student awards for FOSS4G Seoul

Tue Sep 8 08:51:44 PDT 2015

Dear All,

CLGE (The Council of European Geodetic Surveyors) also has a Student 
Contest from 2013.
http://www.clge.eu/documents/events/178/15_02_16_CLGE_Students_Contest_Web_Stuttgart_v1.0.pdf

Zoltan

On Tue, 8 Sep 2015, Massimiliano Cannata wrote:

> dear all,
> I agree with Suchit, probably it is to late for Seoul so a backup plan is
> needed.
>
> In general in my view, as GEO4ALL asked for money to establish the OSGeo
> student award GEO4ALL should supervise and organize the award and push it
> in the conferences.
> Certainly there are GEO4ALL people involved in the conferences that could
> lead this under the GEO4ALL umbrella...
>
> Nevertheless I have some questions:
> Did students that want to participate in the award apply for?
> Is the award restricted to academic track?
> is it in general for young or only for students?
>
> In other conferences there are estabilished procedures we could copy or
> take inspiration from (see EGU for instance
> http://www.egu.eu/awards-medals/union-osp-award/)
>
>
> Best,
> maxi
>
> 2015-09-08 14:54 GMT+02:00 Suchith Anand <Suchith.Anand at nottingham.ac.uk>:
>
>> Hi Jeff,
>>
>>
>> Maybe we can learn from your experience in running Sol Katz award over
>> many years. Remember Sol Katz award is given only once an year. We want to
>> make sure OSGeo Student Award opportunity is available for FOSS4G global
>> and regional conferences (so at least 4 events per year and hopefully more
>> as OSGeo expands to more regions , so it needs to be scalable )
>>
>>
>> Student Awards are NOT a requirement for FOSS4G RFP. It is an additional
>> opportunity, if LOCs wish to increase student participation , then they
>> can use the (1k USD max funding per event) to get others to also sponsor
>> awards for students.
>>
>>
>> I think what we need is a main contact for the Student Awards in each
>> FOSS4G LOC who can effectively manage the OSGeo student award process (not
>> the main LOC chair ). In fact, that will be a mandatory  requirement if any
>> LOC (Global or Regional) wants to provide OSGeo Student Awards. There has
>> to be hands on the ground at each FOSS4G event to make sure effective
>> coordination.
>>
>>
>> As long as LOC manages the selection/process  and informs us in advance
>> the selected student names, we can help manage the rest you suggested  from
>> 2016 [ Contact OSGeo treasurer, print certificates/awards, arrange who to
>> present award, ask local committee for timeslot, makes sure payment is
>> received, publishes news.]
>>
>>
>> For FOSS4G Seoul , it is too late and i think it is best Sanghee and LOC
>> arranges this as they decide best.
>>
>>
>> What i suggest is that for the future (from 2016 events)  we setup a
>>  OSGeo Student Award Committee (volunteers welcome) to closely laise with
>> the LOC contact for this.
>>
>>
>> Good idea to bring the conference committee into this, and we will welcome
>> inputs (as many of them have more experience). So i request all to please
>> help us with your expertise and help us put a strong system/process in
>> place for OSGeo Student Awards in FOSS4G conferences from 2016.
>>
>>
>>
>> Best wishes,
>>
>> Suchith
>>
>>
>>
>>
>> ________________________________________
>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on
>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>> Sent: Tuesday, September 08, 2015 1:32 PM
>> To: board at lists.osgeo.org
>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>
>> Instead of my single voice, I would think that bringing this topic to
>> the OSGeo Conference Committee would be the smartest way forward (they
>> manage all FOSS4G events).  Suchith can you submit your request to them
>> directly[1]?  They may then add the award into the next RFP document.
>> But please let them know your exact requirements (that each LOC must do
>> A/B/C), that will help them understand fully. thanks!
>>
>> [1] http://lists.osgeo.org/mailman/listinfo/conference_dev
>>
>> -jeff
>>
>>
>>
>> On 2015-09-08 9:09 AM, Jeff McKenna wrote:
>>> Hi Suchith,
>>>
>>> The Sol Katz award is in its 11th year and it is part of each FOSS4G RFP
>>> document, but the local committee should not (does not) have to
>>> additionally do anything with the award, other than giving a timeslot to
>>> the award presentation (all the real work is done by the Sol Katz Award
>>> Committee, separate to the local organizing committee).  If GeoForAll
>>> wants the OSGeo Student Award to be included in each FOSS4G and managed
>>> by the FOSS4G committee, then GeoForAll should be requesting this to the
>>> OSGeo Conference Committee to be added as a requirement for hosting.
>>>
>>> But in my mind that is not needed, what is needed is for GeoForAll to
>>> manage their award themselves:  contact OSGeo treasurer, print
>>> certificates/awards, arrange who to present award, ask local committee
>>> for timeslot, makes sure payment is received, publishes news.
>>>
>>> -jeff
>>>
>>>
>>>
>>> On 2015-09-08 9:01 AM, Suchith Anand wrote:
>>>> Hi Jeff,
>>>>
>>>> I am ccing Geo4All members for their ideas/suggestions on this.
>>>>
>>>> My humble suggestion for the OSGeo Student Awards is if any FOSS4G
>>>> (global or local) LOC wants to arrange OSGeo student awards then they
>>>> have to take leadership in managing in process. That is the most
>>>> effective way to make it scalable. It is LOC that are in charge of
>>>> accepting papers and deciding who the peer reviewers are etc and
>>>> selecting best students for the awards.
>>>>
>>>> Geo4All's  role is only to make sure the LOC is supported to arrange
>>>> the OSGeo funding (max 1k USD per event) and whichever students are
>>>> chosen by the LOC is awarded the OSGeo Student Awards. We will trust
>>>> the LOCs and  should not micromanage the awards (it is just not
>>>> practical)
>>>>
>>>> The LOC will be responsible to setting up the process (committees,
>>>> selection etc) and making local arrangements (provide
>>>> certificates,distribute the award money etc) for the student
>>>> competitions etc and the chair of LOC should send a summary report to
>>>> the OSGeo Board after the event. After one year based on feedbacks
>>>> from Board, LOCs, Students , Community etc and lessons learnt we will
>>>> aim to modify/expand this initiative for the future.
>>>>
>>>> The Seoul LOC must have some process in place though i do not know the
>>>> details. But i trust Sanghee and the LOC on the local arrangements for
>>>> the student awards. Please see discussions in May 2015 on this at
>>>> http://lists.osgeo.org/pipermail/discuss/2015-May/014203.html
>>>>
>>>> I welcome feedbacks from the community on how we can learn from this
>>>> and help make a better process for the OSGeo Student Awards.
>>>>
>>>> Suchith
>>>> ________________________________________
>>>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on
>>>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>>>> Sent: Tuesday, September 08, 2015 12:36 PM
>>>> To: Suchith Anand; board at lists.osgeo.org
>>>> Cc: shshin at gaia3d.com
>>>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>>>
>>>> Some background on this: I've been strongly asking the GeoForAll gang to
>>>> manage these awards all themselves.  FOSS4G-Como was a learning
>>>> experience in that there was no prep done for the "OSGeo Award" (no
>>>> certificate/plaque, treasurer was not informed, what followed was 1.5
>>>> months of back and forth emails from confused recipients to myself).
>>>> Since then twice I have asked the GeoForAll to manage this award
>>>> (created by them) fully themselves, and starting with FOSS4G-Seoul.
>>>> Today I read Suchith's message saying for all local committees to manage
>>>> the OSGeo Award - this is exactly not what I was requesting/saying.
>>>> Local committees have enough on their plate, running each conference,
>>>> this award must be managed entirely by GeoForAll (GeoForAll gang should
>>>> contact OSGeo treasurer, print certificates/awards, arrange who to
>>>> present award, ask local committee for timeslot, makes sure payment is
>>>> received, publishes news).  Technically such a requirement would have to
>>>> be approved by the OSGeo Conference Committee anyway, and likely added
>>>> to the hosting RFP; but that shouldn't happen in my mind as this award
>>>> should be managed entirely by the GeoForAll group.
>>>>
>>>> As background, I manage the Sol Katz award each year, now in its 11th
>>>> year, so I know the effort involved.
>>>>
>>>> Suchith, please take this to the GeoForAll group and make changes to
>>>> your plans accordingly.  And sorry for my strong message.
>>>>
>>>> Thanks,
>>>>
>>>> -jeff
>>>>
>>>>
>>>>
>>>>
>>>> On 2015-09-08 6:03 AM, Suchith Anand wrote:
>>>>> Dear Mike,
>>>>>
>>>>> On behalf of the Geo4All community, i would like to formally email and
>>>>> request you to take steps to allocate 1000 USD for OSGeo Student Awards
>>>>> to the FOSS4G 2015 Seoul LOC. As you might remember OSGeo Board had
>>>>> approved our request for OSGeo Student awards at the main FOSS4G
>>>>> conference and regional FOSS4G conferences (Europe, Asia, N.America).
>>>>> The LOC's will be responsible  for making local arrangements for the
>>>>> student competitions etc and the chair of LOC should send a summary
>>>>> report to the OSGeo Board after the event. After one year based on
>>>>> feedbacks from Board, LOCs, Students , Community etc and lessons learnt
>>>>> we will aim to modify/expand this initiative for the future.
>>>>>
>>>>> Sanghee Shin as the chair of LOC (cc in) will be the main contact for
>>>>> the FOSS4G 2015 OSGeo Student Awards. He will inform you details of the
>>>>> winning students, how to distribute the award money etc.
>>>>>
>>>>> Sanghee - please coordinate with Mike directly and make arrangements
>> for
>>>>> the student awards. Thanks to you and the LOC for your efforts on this.
>>>>>
>>>>> Best wishes,
>>>>>
>>>>> Suchith
>>>>>
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>
>
>
> -- 
> *Massimiliano Cannata*
>
> Professore SUPSI in ingegneria Geomatica
>
> Responsabile settore Geomatica
>
>
> Istituto scienze della Terra
>
> Dipartimento ambiente costruzione e design
>
> Scuola universitaria professionale della Svizzera italiana
>
> Campus Trevano, CH - 6952 Canobbio
>
> Tel. +41 (0)58 666 62 14
>
> Fax +41 (0)58 666 62 09
>
> massimiliano.cannata at supsi.ch
>
> *www.supsi.ch/ist <http://www.supsi.ch/ist>*
>