[GRASS-PSC] [GRASS PSC elections 2024] Preliminary time table

[Hernán De Angelis]

Dear PSC members

I have now prepared a preliminary wiki text and timetable for the 2024 
elections based on how we conducted the previous elections in 2020. My 
idea was to run the elections starting on monday 9 september so to be 
able to have the results ready by 19 october.

Below you will find a draft of the Wiki, to be posted once a consensus 
is reached on the dates and form.

Thanks in advance

Hernán


= PSC Election 2024 =

== Call for election ==

The PSC election 2024 starts on **2024-09-09** and ends on **2024-10-19**.
The new committee will be formed by **9** members, of which ***5*** are 
current members and ***4*** will be newly elected on this election.
This is in accordance with the current PSC chair and the planning 
decided in light of the experiences in previous elections.


=== 1. The process===

The election process is split essentially in two phases:  1) the 
Nomination and 2) the Voting.
Final actions are announcing the results and officially forming the new 
PSC, which will consist of **9** members, ***5*** already sitting and 
***4*** newly elected.


==== 1.1 Nominations ====

During the Nomination phase, '''any''' member of the GRASS-GIS 
community, can nominate '''any''' community member for being a candidate 
for the PSC.

Current PSC members are to be nominated for re-election in the same way 
by the community as possible new candidates.

To set a nomination in motion, an e-mail should be directed to the CRO 
(cro.grass at osgeo.org) including '''name''', '''contact e-mail''' and 
shortly '''why''' a person is recommended as a PSC member.

The CRO will then contact the recommended person asking for 
confirmation.  The nominated person has to accept the candidacy for the 
PSC and will be asked to write a few lines stating what she/he wants to 
achieve as part of it.

A nomination and its acceptance '''are required to be sent directly to 
the CRO''' in private.  Following confirmation, it is the CRO's task to 
officially announce a nomination.


==== 1.2 Voting ====

The CRO will ensure to invite all eligible voters.

Eligible voters are all people who:
- have one or more merged pull requests in any of grass, grass-addons, 
grass-website, grass-promo repositories,
- participated of GRASS PSC and community events,
- have one or more merged pull requests in qgis/QGIS related to GRASS 
integration,
- have one or more merged pull requests in rsbivand/rgrass, or
- are registered and have translated for GRASS GIS in Weblate

A list of eligible voters has already been compiled on the basis of the 
criteria given above. The list can be found at:
https://docs.google.com/spreadsheets/d/1GdZUcwERaIJur9fXs1D05Sw-Jv57N3LfQ8njfM6Jd-4/edit?usp=sharing

If you believe you meet the criteria but do not find your name in the 
list, please contact the CRO at: cro.grass at osgeo.org or make a pull 
request before September DDth.

During the Voting period, eligible voters, can vote their preferred 
candidate(s) via an on-line tool which will protect privacy.

Each voter can vote one time.  However, there is no limit as to how 
many, among the candidates, a voter can select.


=== 2. Time frame ===

  * announcement of elections: 2024-08-22 (incl. CRO)
  * nomination period: 2024-09-09 to 2024-09-23
  * presentation of the candidates: 2024-09-23 to 2024-09-30
  * elections: 2024-10-07 to 2024-10-14
  * announcement of the newly elected PSC: 2024-10-19 at latest


==== 2.1 Nomination Period ====

The nomination starts on 2024-09-09 at 12:00 UTC, runs strictly for 3 
weeks and ends on 2024-09-30 at 12:00 UTC. Following this period, there 
will be a one week of no-action to have time to reflect and decide.

You are kindly asked to refrain from canceling an already announced 
nomination or support and request for a new nomination. Unless there are 
serious reasons to cancel a nomination, modification of the list of 
nominees will not be possible after the end of the 3rd week.


==== 2.2 Presentation of the candidates ====

The presentation of the candidates will run from 2024-09-23 to 
2024-09-30. The nominated candidates will be asked to write a few lines 
stating what she/he wants to achieve or work for as part of the PSC.


==== 2.3 Voting Period ====

The voting period will run from 2024-10-07 at 12:00 UTC up until 
2024-10-14 at 12:00 UTC.


==== 2.4 Results ====

Votes will be counted and the top **4** voted candidates will fill the 
seats to form the new PSC. In case of a vote tie, the CRO will randomise 
the selection between the tied candidates for a PSC seat.

Results to be announced, at latest, on 2024-10-19.

Afterwards, the newly formed PSC will elect the chair person, being one 
of the new members.


=== 3. Overview ===

==== 3.1 Nomination (I) ====

   - from 2024-09-09 to 2024-09-23
   - e-mails directed to the CRO by:
     - a community member to nominate a candidate
     - the nominee to confirm acceptance of candidacy


==== 3.2 Nomination (II) ====

   - from 2024-09-23 to 2024-09-30
   - re-think, evaluate, decide for candidate(s)
   - e-mail from the candidate directed to the community with a 
statement of her/his aims as part of the PSC
   - email directed to the CRO by a candidate for canceling candidacy 
(possible '''only''' for important reasons)


==== 3.3 Voting: from 2024-10-07 to 2024-10-14  ====

     Eligible voters are all people who:
     - have one or more merged pull requests in any of grass, 
grass-addons, grass-website, grass-promo repositories,
     - participated of GRASS PSC and community events,
     - have one or more merged pull requests in qgis/QGIS related to 
GRASS integration,
     - have one or more merged pull requests in rsbivand/rgrass, or
     - are registered and have translated for GRASS GIS in Weblate

   - privacy/anonymity guaranteed by using 
[https://limesurvey.osgeo.org/ OSGeo LimeSurvey], OSGeo's on-line voting 
system
   - voters will be invited via email


==== 3.4 Results ====

The new PSC will be presented at latest on 2024-10-19.