[GRASS-PSC] [GRASS PSC elections 2024] Preliminary time table

Mon Sep 2 10:08:46 PDT 2024

When and how do we nominate people for this? I have 2 names to nominate

Michael
_____________________________

C. Michael Barton
Associate Director, School of Complex Adaptive Systems (https://scas.asu.edu<https://scas.asu.edu/>)
Professor, School of Human Evolution & Social Change (https://shesc.asu.edu)
Director, Center for Social Dynamics & Complexity (https://complexity.asu.edu)
Arizona State University
Tempe, AZ 85287-2701
USA

Executive Director, Open Modeling Foundation (https://openmodelingfoundation.github.io<https://openmodelingfoundation.github.io/>)
Director, Network for Computational Modeling in Social & Ecological Sciences (https://comses.net)

personal website: http://www.public.asu.edu/~cmbarton

On Sep 2, 2024, at 6:43 AM, Hernán De Angelis via grass-psc <grass-psc at lists.osgeo.org> wrote:

Dear PSC members

I have now prepared a preliminary wiki text and timetable for the 2024 elections based on how we conducted the previous elections in 2020. My idea was to run the elections starting on monday 9 september so to be able to have the results ready by 19 october.

Below you will find a draft of the Wiki, to be posted once a consensus is reached on the dates and form.

Thanks in advance

Hernán

= PSC Election 2024 =

== Call for election ==

The PSC election 2024 starts on **2024-09-09** and ends on **2024-10-19**.
The new committee will be formed by **9** members, of which ***5*** are current members and ***4*** will be newly elected on this election.
This is in accordance with the current PSC chair and the planning decided in light of the experiences in previous elections.

=== 1. The process===

The election process is split essentially in two phases:  1) the Nomination and 2) the Voting.
Final actions are announcing the results and officially forming the new PSC, which will consist of **9** members, ***5*** already sitting and ***4*** newly elected.

==== 1.1 Nominations ====

During the Nomination phase, '''any''' member of the GRASS-GIS community, can nominate '''any''' community member for being a candidate for the PSC.

Current PSC members are to be nominated for re-election in the same way by the community as possible new candidates.

To set a nomination in motion, an e-mail should be directed to the CRO (cro.grass at osgeo.org) including '''name''', '''contact e-mail''' and shortly '''why''' a person is recommended as a PSC member.

The CRO will then contact the recommended person asking for confirmation.  The nominated person has to accept the candidacy for the PSC and will be asked to write a few lines stating what she/he wants to achieve as part of it.

A nomination and its acceptance '''are required to be sent directly to the CRO''' in private.  Following confirmation, it is the CRO's task to officially announce a nomination.

==== 1.2 Voting ====

The CRO will ensure to invite all eligible voters.

Eligible voters are all people who:
- have one or more merged pull requests in any of grass, grass-addons, grass-website, grass-promo repositories,
- participated of GRASS PSC and community events,
- have one or more merged pull requests in qgis/QGIS related to GRASS integration,
- have one or more merged pull requests in rsbivand/rgrass, or
- are registered and have translated for GRASS GIS in Weblate

A list of eligible voters has already been compiled on the basis of the criteria given above. The list can be found at:
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1GdZUcwERaIJur9fXs1D05Sw-Jv57N3LfQ8njfM6Jd-4/edit?usp=sharing__;!!IKRxdwAv5BmarQ!ZKbFJpJRYNCEk_WDtwsyrfvEpKHNPn6MHjYuU2VoJDrz6CQfChVpiLWYP57tEbtXDwoYimL_aUr0GdWOMOpeDU4d760fOw$
If you believe you meet the criteria but do not find your name in the list, please contact the CRO at: cro.grass at osgeo.org or make a pull request before September DDth.

During the Voting period, eligible voters, can vote their preferred candidate(s) via an on-line tool which will protect privacy.

Each voter can vote one time.  However, there is no limit as to how many, among the candidates, a voter can select.

=== 2. Time frame ===

 * announcement of elections: 2024-08-22 (incl. CRO)
 * nomination period: 2024-09-09 to 2024-09-23
 * presentation of the candidates: 2024-09-23 to 2024-09-30
 * elections: 2024-10-07 to 2024-10-14
 * announcement of the newly elected PSC: 2024-10-19 at latest

==== 2.1 Nomination Period ====

The nomination starts on 2024-09-09 at 12:00 UTC, runs strictly for 3 weeks and ends on 2024-09-30 at 12:00 UTC. Following this period, there will be a one week of no-action to have time to reflect and decide.

You are kindly asked to refrain from canceling an already announced nomination or support and request for a new nomination. Unless there are serious reasons to cancel a nomination, modification of the list of nominees will not be possible after the end of the 3rd week.

==== 2.2 Presentation of the candidates ====

The presentation of the candidates will run from 2024-09-23 to 2024-09-30. The nominated candidates will be asked to write a few lines stating what she/he wants to achieve or work for as part of the PSC.

==== 2.3 Voting Period ====

The voting period will run from 2024-10-07 at 12:00 UTC up until 2024-10-14 at 12:00 UTC.

==== 2.4 Results ====

Votes will be counted and the top **4** voted candidates will fill the seats to form the new PSC. In case of a vote tie, the CRO will randomise the selection between the tied candidates for a PSC seat.

Results to be announced, at latest, on 2024-10-19.

Afterwards, the newly formed PSC will elect the chair person, being one of the new members.

=== 3. Overview ===

==== 3.1 Nomination (I) ====

  - from 2024-09-09 to 2024-09-23
  - e-mails directed to the CRO by:
    - a community member to nominate a candidate
    - the nominee to confirm acceptance of candidacy

==== 3.2 Nomination (II) ====

  - from 2024-09-23 to 2024-09-30
  - re-think, evaluate, decide for candidate(s)
  - e-mail from the candidate directed to the community with a statement of her/his aims as part of the PSC
  - email directed to the CRO by a candidate for canceling candidacy (possible '''only''' for important reasons)

==== 3.3 Voting: from 2024-10-07 to 2024-10-14  ====

    Eligible voters are all people who:
    - have one or more merged pull requests in any of grass, grass-addons, grass-website, grass-promo repositories,
    - participated of GRASS PSC and community events,
    - have one or more merged pull requests in qgis/QGIS related to GRASS integration,
    - have one or more merged pull requests in rsbivand/rgrass, or
    - are registered and have translated for GRASS GIS in Weblate

  - privacy/anonymity guaranteed by using [https://urldefense.com/v3/__https://limesurvey.osgeo.org/__;!!IKRxdwAv5BmarQ!ZKbFJpJRYNCEk_WDtwsyrfvEpKHNPn6MHjYuU2VoJDrz6CQfChVpiLWYP57tEbtXDwoYimL_aUr0GdWOMOpeDU4qBg8yEg$  OSGeo LimeSurvey], OSGeo's on-line voting system
  - voters will be invited via email

==== 3.4 Results ====

The new PSC will be presented at latest on 2024-10-19.

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https://urldefense.com/v3/__https://lists.osgeo.org/mailman/listinfo/grass-psc__;!!IKRxdwAv5BmarQ!ZKbFJpJRYNCEk_WDtwsyrfvEpKHNPn6MHjYuU2VoJDrz6CQfChVpiLWYP57tEbtXDwoYimL_aUr0GdWOMOpeDU6DDm98qA$

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