[GRASS-PSC] [GRASS PSC elections 2024] Preliminary time table

Tue Sep 3 09:53:28 PDT 2024

I have now received a suggestion by Vero to move everything a week later 
(i.e. starting on 2024-09-16 and ending on 2024-10-26), as well as a 
minor comment from Markus on the text. Any other comments or suggestions?

If there is no more input and everyone is happy I could post this on the 
Wiki and inform the community on Thursday.

Hernán

Den 2024-09-02 kl. 15:43, skrev Hernán De Angelis:
> Dear PSC members
>
> I have now prepared a preliminary wiki text and timetable for the 2024 
> elections based on how we conducted the previous elections in 2020. My 
> idea was to run the elections starting on monday 9 september so to be 
> able to have the results ready by 19 october.
>
> Below you will find a draft of the Wiki, to be posted once a consensus 
> is reached on the dates and form.
>
> Thanks in advance
>
> Hernán
>
>
> = PSC Election 2024 =
>
> == Call for election ==
>
> The PSC election 2024 starts on **2024-09-09** and ends on 
> **2024-10-19**.
> The new committee will be formed by **9** members, of which ***5*** 
> are current members and ***4*** will be newly elected on this election.
> This is in accordance with the current PSC chair and the planning 
> decided in light of the experiences in previous elections.
>
>
> === 1. The process===
>
> The election process is split essentially in two phases:  1) the 
> Nomination and 2) the Voting.
> Final actions are announcing the results and officially forming the 
> new PSC, which will consist of **9** members, ***5*** already sitting 
> and ***4*** newly elected.
>
>
> ==== 1.1 Nominations ====
>
> During the Nomination phase, '''any''' member of the GRASS-GIS 
> community, can nominate '''any''' community member for being a 
> candidate for the PSC.
>
> Current PSC members are to be nominated for re-election in the same 
> way by the community as possible new candidates.
>
> To set a nomination in motion, an e-mail should be directed to the CRO 
> (cro.grass at osgeo.org) including '''name''', '''contact e-mail''' 
> and shortly '''why''' a person is recommended as a PSC member.
>
> The CRO will then contact the recommended person asking for 
> confirmation.  The nominated person has to accept the candidacy for 
> the PSC and will be asked to write a few lines stating what she/he 
> wants to achieve as part of it.
>
> A nomination and its acceptance '''are required to be sent directly to 
> the CRO''' in private.  Following confirmation, it is the CRO's task 
> to officially announce a nomination.
>
>
> ==== 1.2 Voting ====
>
> The CRO will ensure to invite all eligible voters.
>
> Eligible voters are all people who:
> - have one or more merged pull requests in any of grass, grass-addons, 
> grass-website, grass-promo repositories,
> - participated of GRASS PSC and community events,
> - have one or more merged pull requests in qgis/QGIS related to GRASS 
> integration,
> - have one or more merged pull requests in rsbivand/rgrass, or
> - are registered and have translated for GRASS GIS in Weblate
>
> A list of eligible voters has already been compiled on the basis of 
> the criteria given above. The list can be found at:
> https://docs.google.com/spreadsheets/d/1GdZUcwERaIJur9fXs1D05Sw-Jv57N3LfQ8njfM6Jd-4/edit?usp=sharing 
>
>
> If you believe you meet the criteria but do not find your name in the 
> list, please contact the CRO at: cro.grass at osgeo.org or make a pull 
> request before September DDth.
>
> During the Voting period, eligible voters, can vote their preferred 
> candidate(s) via an on-line tool which will protect privacy.
>
> Each voter can vote one time.  However, there is no limit as to how 
> many, among the candidates, a voter can select.
>
>
> === 2. Time frame ===
>
>  * announcement of elections: 2024-08-22 (incl. CRO)
>  * nomination period: 2024-09-09 to 2024-09-23
>  * presentation of the candidates: 2024-09-23 to 2024-09-30
>  * elections: 2024-10-07 to 2024-10-14
>  * announcement of the newly elected PSC: 2024-10-19 at latest
>
>
> ==== 2.1 Nomination Period ====
>
> The nomination starts on 2024-09-09 at 12:00 UTC, runs strictly for 3 
> weeks and ends on 2024-09-30 at 12:00 UTC. Following this period, 
> there will be a one week of no-action to have time to reflect and decide.
>
> You are kindly asked to refrain from canceling an already announced 
> nomination or support and request for a new nomination. Unless there 
> are serious reasons to cancel a nomination, modification of the list 
> of nominees will not be possible after the end of the 3rd week.
>
>
> ==== 2.2 Presentation of the candidates ====
>
> The presentation of the candidates will run from 2024-09-23 to 
> 2024-09-30. The nominated candidates will be asked to write a few 
> lines stating what she/he wants to achieve or work for as part of the 
> PSC.
>
>
> ==== 2.3 Voting Period ====
>
> The voting period will run from 2024-10-07 at 12:00 UTC up until 
> 2024-10-14 at 12:00 UTC.
>
>
> ==== 2.4 Results ====
>
> Votes will be counted and the top **4** voted candidates will fill the 
> seats to form the new PSC. In case of a vote tie, the CRO will 
> randomise the selection between the tied candidates for a PSC seat.
>
> Results to be announced, at latest, on 2024-10-19.
>
> Afterwards, the newly formed PSC will elect the chair person, being 
> one of the new members.
>
>
> === 3. Overview ===
>
> ==== 3.1 Nomination (I) ====
>
>   - from 2024-09-09 to 2024-09-23
>   - e-mails directed to the CRO by:
>     - a community member to nominate a candidate
>     - the nominee to confirm acceptance of candidacy
>
>
> ==== 3.2 Nomination (II) ====
>
>   - from 2024-09-23 to 2024-09-30
>   - re-think, evaluate, decide for candidate(s)
>   - e-mail from the candidate directed to the community with a 
> statement of her/his aims as part of the PSC
>   - email directed to the CRO by a candidate for canceling candidacy 
> (possible '''only''' for important reasons)
>
>
> ==== 3.3 Voting: from 2024-10-07 to 2024-10-14  ====
>
>     Eligible voters are all people who:
>     - have one or more merged pull requests in any of grass, 
> grass-addons, grass-website, grass-promo repositories,
>     - participated of GRASS PSC and community events,
>     - have one or more merged pull requests in qgis/QGIS related to 
> GRASS integration,
>     - have one or more merged pull requests in rsbivand/rgrass, or
>     - are registered and have translated for GRASS GIS in Weblate
>
>   - privacy/anonymity guaranteed by using 
> [https://limesurvey.osgeo.org/ OSGeo LimeSurvey], OSGeo's on-line 
> voting system
>   - voters will be invited via email
>
>
> ==== 3.4 Results ====
>
> The new PSC will be presented at latest on 2024-10-19.
>
>
>