[GRASS-PSC] [GRASS PSC elections 2024] Preliminary time table
Michael Barton
Michael.Barton at asu.edu
Tue Sep 3 12:16:22 PDT 2024
My main concern is that the nomination period is very short. Maybe I underestimate the degree of enthusiasm, but normally a problem for organizations like this is to find enough candidates willing to serve on bodies like the PSC.
Moving the elections back a week is fine, but I suggest keeping the start of nominations where it is so that more people can express interest.
Michael
_____________________________
C. Michael Barton
Associate Director, School of Complex Adaptive Systems (https://scas.asu.edu<https://scas.asu.edu/>)
Professor, School of Human Evolution & Social Change (https://shesc.asu.edu)
Director, Center for Social Dynamics & Complexity (https://complexity.asu.edu)
Arizona State University
Tempe, AZ 85287-2701
USA
Executive Director, Open Modeling Foundation (https://openmodelingfoundation.github.io<https://openmodelingfoundation.github.io/>)
Director, Network for Computational Modeling in Social & Ecological Sciences (https://comses.net)
personal website: http://www.public.asu.edu/~cmbarton
On Sep 3, 2024, at 9:53 AM, Hernán De Angelis via grass-psc <grass-psc at lists.osgeo.org> wrote:
I have now received a suggestion by Vero to move everything a week later (i.e. starting on 2024-09-16 and ending on 2024-10-26), as well as a minor comment from Markus on the text. Any other comments or suggestions?
If there is no more input and everyone is happy I could post this on the Wiki and inform the community on Thursday.
Hernán
Den 2024-09-02 kl. 15:43, skrev Hernán De Angelis:
Dear PSC members
I have now prepared a preliminary wiki text and timetable for the 2024 elections based on how we conducted the previous elections in 2020. My idea was to run the elections starting on monday 9 september so to be able to have the results ready by 19 october.
Below you will find a draft of the Wiki, to be posted once a consensus is reached on the dates and form.
Thanks in advance
Hernán
= PSC Election 2024 =
== Call for election ==
The PSC election 2024 starts on **2024-09-09** and ends on **2024-10-19**.
The new committee will be formed by **9** members, of which ***5*** are current members and ***4*** will be newly elected on this election.
This is in accordance with the current PSC chair and the planning decided in light of the experiences in previous elections.
=== 1. The process===
The election process is split essentially in two phases: 1) the Nomination and 2) the Voting.
Final actions are announcing the results and officially forming the new PSC, which will consist of **9** members, ***5*** already sitting and ***4*** newly elected.
==== 1.1 Nominations ====
During the Nomination phase, '''any''' member of the GRASS-GIS community, can nominate '''any''' community member for being a candidate for the PSC.
Current PSC members are to be nominated for re-election in the same way by the community as possible new candidates.
To set a nomination in motion, an e-mail should be directed to the CRO (cro.grass at osgeo.org) including '''name''', '''contact e-mail''' and shortly '''why''' a person is recommended as a PSC member.
The CRO will then contact the recommended person asking for confirmation. The nominated person has to accept the candidacy for the PSC and will be asked to write a few lines stating what she/he wants to achieve as part of it.
A nomination and its acceptance '''are required to be sent directly to the CRO''' in private. Following confirmation, it is the CRO's task to officially announce a nomination.
==== 1.2 Voting ====
The CRO will ensure to invite all eligible voters.
Eligible voters are all people who:
- have one or more merged pull requests in any of grass, grass-addons, grass-website, grass-promo repositories,
- participated of GRASS PSC and community events,
- have one or more merged pull requests in qgis/QGIS related to GRASS integration,
- have one or more merged pull requests in rsbivand/rgrass, or
- are registered and have translated for GRASS GIS in Weblate
A list of eligible voters has already been compiled on the basis of the criteria given above. The list can be found at:
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1GdZUcwERaIJur9fXs1D05Sw-Jv57N3LfQ8njfM6Jd-4/edit?usp=sharing__;!!IKRxdwAv5BmarQ!e91JPJKgbSveEwvUK-SMO1JpPNm3CKV_mRRA5T8GktbZky4GJHUP3_AydVtCgcwG6m2qOYydnlNKUSi0oSlqtIS60pHEnw$
If you believe you meet the criteria but do not find your name in the list, please contact the CRO at: cro.grass at osgeo.org<mailto:cro.grass at osgeo.org> or make a pull request before September DDth.
During the Voting period, eligible voters, can vote their preferred candidate(s) via an on-line tool which will protect privacy.
Each voter can vote one time. However, there is no limit as to how many, among the candidates, a voter can select.
=== 2. Time frame ===
* announcement of elections: 2024-08-22 (incl. CRO)
* nomination period: 2024-09-09 to 2024-09-23
* presentation of the candidates: 2024-09-23 to 2024-09-30
* elections: 2024-10-07 to 2024-10-14
* announcement of the newly elected PSC: 2024-10-19 at latest
==== 2.1 Nomination Period ====
The nomination starts on 2024-09-09 at 12:00 UTC, runs strictly for 3 weeks and ends on 2024-09-30 at 12:00 UTC. Following this period, there will be a one week of no-action to have time to reflect and decide.
You are kindly asked to refrain from canceling an already announced nomination or support and request for a new nomination. Unless there are serious reasons to cancel a nomination, modification of the list of nominees will not be possible after the end of the 3rd week.
==== 2.2 Presentation of the candidates ====
The presentation of the candidates will run from 2024-09-23 to 2024-09-30. The nominated candidates will be asked to write a few lines stating what she/he wants to achieve or work for as part of the PSC.
==== 2.3 Voting Period ====
The voting period will run from 2024-10-07 at 12:00 UTC up until 2024-10-14 at 12:00 UTC.
==== 2.4 Results ====
Votes will be counted and the top **4** voted candidates will fill the seats to form the new PSC. In case of a vote tie, the CRO will randomise the selection between the tied candidates for a PSC seat.
Results to be announced, at latest, on 2024-10-19.
Afterwards, the newly formed PSC will elect the chair person, being one of the new members.
=== 3. Overview ===
==== 3.1 Nomination (I) ====
- from 2024-09-09 to 2024-09-23
- e-mails directed to the CRO by:
- a community member to nominate a candidate
- the nominee to confirm acceptance of candidacy
==== 3.2 Nomination (II) ====
- from 2024-09-23 to 2024-09-30
- re-think, evaluate, decide for candidate(s)
- e-mail from the candidate directed to the community with a statement of her/his aims as part of the PSC
- email directed to the CRO by a candidate for canceling candidacy (possible '''only''' for important reasons)
==== 3.3 Voting: from 2024-10-07 to 2024-10-14 ====
Eligible voters are all people who:
- have one or more merged pull requests in any of grass, grass-addons, grass-website, grass-promo repositories,
- participated of GRASS PSC and community events,
- have one or more merged pull requests in qgis/QGIS related to GRASS integration,
- have one or more merged pull requests in rsbivand/rgrass, or
- are registered and have translated for GRASS GIS in Weblate
- privacy/anonymity guaranteed by using [https://urldefense.com/v3/__https://limesurvey.osgeo.org/__;!!IKRxdwAv5BmarQ!e91JPJKgbSveEwvUK-SMO1JpPNm3CKV_mRRA5T8GktbZky4GJHUP3_AydVtCgcwG6m2qOYydnlNKUSi0oSlqtITbiWBxIw$ OSGeo LimeSurvey<https://urldefense.com/v3/__https://limesurvey.osgeo.org/__;!!IKRxdwAv5BmarQ!e91JPJKgbSveEwvUK-SMO1JpPNm3CKV_mRRA5T8GktbZky4GJHUP3_AydVtCgcwG6m2qOYydnlNKUSi0oSlqtITbiWBxIw$%20%20OSGeo%20LimeSurvey>], OSGeo's on-line voting system
- voters will be invited via email
==== 3.4 Results ====
The new PSC will be presented at latest on 2024-10-19.
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