[GRASS-PSC] [GRASS PSC elections 2024] Preliminary time table

Tue Sep 3 14:01:43 PDT 2024

Michael,

Thanks for your insight.

Hernan assigned 2 weeks for nominations, do you think that's still not
enough? Then there's one week for nominees presentation, a buffer week in
between, then a week for the actual election and then the results. I think
the timeline is pretty reasonable. What do others think?

Vero

El mar, 3 sept 2024 a las 16:51, Michael Barton via grass-psc (<
grass-psc at lists.osgeo.org>) escribió:

> My main concern is that the nomination period is very short. Maybe I
> underestimate the degree of enthusiasm, but normally a problem for
> organizations like this is to find enough candidates willing to serve on
> bodies like the PSC.
>
> Moving the elections back a week is fine, but I suggest keeping the start
> of nominations where it is so that more people can express interest.
>
> Michael
> _____________________________
>
> C. Michael Barton
> Associate Director, School of Complex Adaptive Systems (
> https://scas.asu.edu)
> Professor, School of Human Evolution & Social Change (
> https://shesc.asu.edu)
> Director, Center for Social Dynamics & Complexity (
> https://complexity.asu.edu)
> Arizona State University
> Tempe, AZ 85287-2701
> USA
>
> Executive Director, Open Modeling Foundation (
> https://openmodelingfoundation.github.io)
> Director, Network for Computational Modeling in Social & Ecological
> Sciences (https://comses.net)
>
> personal website: http://www.public.asu.edu/~cmbarton
>
>
> On Sep 3, 2024, at 9:53 AM, Hernán De Angelis via grass-psc <
> grass-psc at lists.osgeo.org> wrote:
>
> I have now received a suggestion by Vero to move everything a week later
> (i.e. starting on 2024-09-16 and ending on 2024-10-26), as well as a minor
> comment from Markus on the text. Any other comments or suggestions?
>
> If there is no more input and everyone is happy I could post this on the
> Wiki and inform the community on Thursday.
>
> Hernán
>
>
> Den 2024-09-02 kl. 15:43, skrev Hernán De Angelis:
>
> Dear PSC members
>
> I have now prepared a preliminary wiki text and timetable for the 2024
> elections based on how we conducted the previous elections in 2020. My idea
> was to run the elections starting on monday 9 september so to be able to
> have the results ready by 19 october.
>
> Below you will find a draft of the Wiki, to be posted once a consensus is
> reached on the dates and form.
>
> Thanks in advance
>
> Hernán
>
>
> = PSC Election 2024 =
>
> == Call for election ==
>
> The PSC election 2024 starts on **2024-09-09** and ends on **2024-10-19**.
> The new committee will be formed by **9** members, of which ***5*** are
> current members and ***4*** will be newly elected on this election.
> This is in accordance with the current PSC chair and the planning decided
> in light of the experiences in previous elections.
>
>
> === 1. The process===
>
> The election process is split essentially in two phases:  1) the
> Nomination and 2) the Voting.
> Final actions are announcing the results and officially forming the new
> PSC, which will consist of **9** members, ***5*** already sitting and
> ***4*** newly elected.
>
>
> ==== 1.1 Nominations ====
>
> During the Nomination phase, '''any''' member of the GRASS-GIS community,
> can nominate '''any''' community member for being a candidate for the PSC.
>
> Current PSC members are to be nominated for re-election in the same way by
> the community as possible new candidates.
>
> To set a nomination in motion, an e-mail should be directed to the CRO
> (cro.grass at osgeo.org) including '''name''', '''contact e-mail''' and
> shortly '''why''' a person is recommended as a PSC member.
>
> The CRO will then contact the recommended person asking for confirmation.
> The nominated person has to accept the candidacy for the PSC and will be
> asked to write a few lines stating what she/he wants to achieve as part of
> it.
>
> A nomination and its acceptance '''are required to be sent directly to the
> CRO''' in private.  Following confirmation, it is the CRO's task to
> officially announce a nomination.
>
>
> ==== 1.2 Voting ====
>
> The CRO will ensure to invite all eligible voters.
>
> Eligible voters are all people who:
> - have one or more merged pull requests in any of grass, grass-addons,
> grass-website, grass-promo repositories,
> - participated of GRASS PSC and community events,
> - have one or more merged pull requests in qgis/QGIS related to GRASS
> integration,
> - have one or more merged pull requests in rsbivand/rgrass, or
> - are registered and have translated for GRASS GIS in Weblate
>
> A list of eligible voters has already been compiled on the basis of the
> criteria given above. The list can be found at:
>
> https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1GdZUcwERaIJur9fXs1D05Sw-Jv57N3LfQ8njfM6Jd-4/edit?usp=sharing__;!!IKRxdwAv5BmarQ!e91JPJKgbSveEwvUK-SMO1JpPNm3CKV_mRRA5T8GktbZky4GJHUP3_AydVtCgcwG6m2qOYydnlNKUSi0oSlqtIS60pHEnw$
>
>
> If you believe you meet the criteria but do not find your name in the
> list, please contact the CRO at: cro.grass at osgeo.org or make a pull
> request before September DDth.
>
> During the Voting period, eligible voters, can vote their preferred
> candidate(s) via an on-line tool which will protect privacy.
>
> Each voter can vote one time.  However, there is no limit as to how many,
> among the candidates, a voter can select.
>
>
> === 2. Time frame ===
>
>  * announcement of elections: 2024-08-22 (incl. CRO)
>  * nomination period: 2024-09-09 to 2024-09-23
>  * presentation of the candidates: 2024-09-23 to 2024-09-30
>  * elections: 2024-10-07 to 2024-10-14
>  * announcement of the newly elected PSC: 2024-10-19 at latest
>
>
> ==== 2.1 Nomination Period ====
>
> The nomination starts on 2024-09-09 at 12:00 UTC, runs strictly for 3
> weeks and ends on 2024-09-30 at 12:00 UTC. Following this period, there
> will be a one week of no-action to have time to reflect and decide.
>
> You are kindly asked to refrain from canceling an already announced
> nomination or support and request for a new nomination. Unless there are
> serious reasons to cancel a nomination, modification of the list of
> nominees will not be possible after the end of the 3rd week.
>
>
> ==== 2.2 Presentation of the candidates ====
>
> The presentation of the candidates will run from 2024-09-23 to 2024-09-30.
> The nominated candidates will be asked to write a few lines stating what
> she/he wants to achieve or work for as part of the PSC.
>
>
> ==== 2.3 Voting Period ====
>
> The voting period will run from 2024-10-07 at 12:00 UTC up until
> 2024-10-14 at 12:00 UTC.
>
>
> ==== 2.4 Results ====
>
> Votes will be counted and the top **4** voted candidates will fill the
> seats to form the new PSC. In case of a vote tie, the CRO will randomise
> the selection between the tied candidates for a PSC seat.
>
> Results to be announced, at latest, on 2024-10-19.
>
> Afterwards, the newly formed PSC will elect the chair person, being one of
> the new members.
>
>
> === 3. Overview ===
>
> ==== 3.1 Nomination (I) ====
>
>   - from 2024-09-09 to 2024-09-23
>   - e-mails directed to the CRO by:
>     - a community member to nominate a candidate
>     - the nominee to confirm acceptance of candidacy
>
>
> ==== 3.2 Nomination (II) ====
>
>   - from 2024-09-23 to 2024-09-30
>   - re-think, evaluate, decide for candidate(s)
>   - e-mail from the candidate directed to the community with a statement
> of her/his aims as part of the PSC
>   - email directed to the CRO by a candidate for canceling candidacy
> (possible '''only''' for important reasons)
>
>
> ==== 3.3 Voting: from 2024-10-07 to 2024-10-14  ====
>
>     Eligible voters are all people who:
>     - have one or more merged pull requests in any of grass, grass-addons,
> grass-website, grass-promo repositories,
>     - participated of GRASS PSC and community events,
>     - have one or more merged pull requests in qgis/QGIS related to GRASS
> integration,
>     - have one or more merged pull requests in rsbivand/rgrass, or
>     - are registered and have translated for GRASS GIS in Weblate
>
>   - privacy/anonymity guaranteed by using [https://urldefense.com/v3/__https://limesurvey.osgeo.org/__;!!IKRxdwAv5BmarQ!e91JPJKgbSveEwvUK-SMO1JpPNm3CKV_mRRA5T8GktbZky4GJHUP3_AydVtCgcwG6m2qOYydnlNKUSi0oSlqtITbiWBxIw$
>  OSGeo LimeSurvey
> <https://urldefense.com/v3/__https://limesurvey.osgeo.org/__;!!IKRxdwAv5BmarQ!e91JPJKgbSveEwvUK-SMO1JpPNm3CKV_mRRA5T8GktbZky4GJHUP3_AydVtCgcwG6m2qOYydnlNKUSi0oSlqtITbiWBxIw$%20%20OSGeo%20LimeSurvey>],
> OSGeo's on-line voting system
>   - voters will be invited via email
>
>
> ==== 3.4 Results ====
>
> The new PSC will be presented at latest on 2024-10-19.
>
>
>
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>
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>
>
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-- 
Dra. Verónica Andreo
Investigadora Adjunta de CONICET
Instituto Gulich (CONAE - UNC)
Centro Espacial Teófilo Tabanera (CETT)
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