[Incubator] Unresponsive/Inactive Projects

Landon Blake sunburned.surveyor at gmail.com
Mon Sep 22 10:20:32 PDT 2014

I'll reach out to the OTB folks again...but I'd like to make a formal
proposal that Mentors have the discretion to put a project on "inactive"
status after 3 months of little or no contact.


On Fri, Sep 19, 2014 at 3:23 PM, Jody Garnett <jody.garnett at gmail.com>

> On Thu, Sep 18, 2014 at 6:37 AM, Landon Blake <
> sunburned.surveyor at gmail.com> wrote:
>> Incubation Committee:
>> What happens when we get an inactive or unresponsive project in
>> incubation?
> Currently nothing!
> It seems to be a shame to have other projects waiting for an incubation
>> mentor for months or years while another project isn't moving forward in
>> the incubation process.
> I have tried to offset this a bit by moving "incubating projects" to the
> bottom of the home page. We could move them off the home page completely.
> Or if you like we could keep a "new projects" bubble on the home page for
> projects in there first year.
> The motivation for this is projects getting their initial benefit of
> joining OSGeo in the form of publicity / marketing due to placement. This
> was enough for the initial parties interested in GeoServer incubation to
> "drop out" and leave others to do the work. I am not sure if other projects
> have a similar experience when joining OSGeo?
> Is there a way we can remedy this? For example: Put an incubation project
>> on "inactive" status after a certain number of weeks without communication
>> to the mentor (or actual progress on incubation tasks). Once the project
>> reconnects with the mentor, they can be taken off inactive status. The
>> mentor can then decide to work again with the project, or we could put the
>> project back on the waiting list.
> In a PSC setting we have up front that members that are inactive for 6
> months will be dropped, and can reapply when they have time.
> I bring this up because I haven't heard from the OTB folks in quite a
>> while, even after sending a couple of e-mail messages. I'd rather mentor
>> another willing project while I wait for them to move forward.
> Shucks, I just updated them in my slides to "active" status since the last
> edit was in August.
> Please share your thoughts. I'm just putting the idea on everyone's radar.
> I think I would be much more comfortable with you, as mentor, putting the
> project on "hold" status. You are our bridge to that community - and if
> incubation is not on their radar (or priority) then you are in position to
> notice.
> I note that we are a software foundation and are very sensitive to project
> release schedule. We completely understand a project getting stuck making a
> release for months (years?) at a stretch.
> But yeah a simple status update "we are busy making release X" would be a
> kindness.
> We can respect a development team as volunteers, but we must also respect
> your availability/energy as a volunteer :)
> Jody
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