[Marketing] Marketing plan part 2

[Jeroen Ticheler]

Dear all,
I would like to take up the discussion again on the marketing  
strategy. I have received a positive response and a proposal from  
Birgit and Ines.
The following is the proposed plan. I removed the money part for now,  
that should be communicated privately I think.
Looking forward to your responses. Maybe we should put the core part  
of the proposal below on a wiki page so we can edit it?
Ciao,
Jeroen


29.10.2007
Dear Jeroen:

please find enclosed the quotation for OSGeo communication as  
discussed in Roma in October 2007.

I have evaluated all available information in detail and proposed the  
necessary measures in the attached quote. Of course, regarding the  
“look and feel” there is still room for improvements to get a more  
attractive visual appearance which reflects better the living  
community, professionalism and business orientation.

Apart from the design, I strongly recommend to set up a communication  
concept which gives guidelines for the successful address of target  
audiences. (Not too much theory but clear analysis, definitions,  
conclusions and useful recommendations.)

The communication concept contains the following:

-       Analysis (current situation -SWOT, trends, target audiences  
and their needs and expectations)
-       Positioning for a clear profile: Benefit argumentation – in  
general and for different target audiences (for users, business,  
partners, sponsors!) Message, Claim(s)
-       Goals in terms of quality (i. e. Image) and quantity (more  
users, i.e. 5 more sponsors in 12 months…)
-       Recommended communication mix (apart from the basis  
paperwork- is a flyer or white paper extra for sponsors helpful? How  
much PR in which media, which themes – user oriented, business / 
sponsor oriented…”direct marketing” to win more sponsors - if  
necessary, if yes, which kind of?)

This concept will answer very clear to questions like: What are the  
needs of our target audiences? How to address them? Do we need  
different benefit argumentation, if yes, what should be communicated  
and to whom? What should be the message? What communication mix  
should be used (PR, Direct Marketing, Paperwork: flyers, white  
papers….) in which time frame should the goals be reached? (12 months?)

On basis of this concept a communication plan can be developed  
easily: Collateral measures (PR) for events and workshops, special  
campaigns to win new sponsors etc., incl. budget planning and schedules.

The overall aim of this is to make OSGeo to a real “brand” where all  
the target audiences understand immediately what it stands for.

To create this strategy is a lot of work and usually it costs at  
least 3 times more than the price I have offered because of your  
tight marketing budget. But I think this is very important to do to  
get a correct basis for a continuous, stringent and sustainable  
communication which can be used as a background for all content in  
website, flyers etc.. A lot of information is already there but it  
should be gathered together in a framework and to be reviewed for  
being able to draw conclusions and to get the thread through.

Please think about this option, of course, this is up to you and a  
question of the budget as well.

Thank you again for your interest in our services. We’d appreciate  
much to work with you and your colleagues on a successful OSGeo  
communication!

I’m looking forward to hearing from you.

Best regards

Birgit

QUOTATION     OSGeo Communication

1.    Design Concept on basis of existing logo                         
xx EUR

2.    Communication  
Concept                                                              
xx EUR
(short version, ca. 14 pages, includes conclusions and recommendations)

3.    Brochure  
“OSGeo”                                                              
xx EUR
           2 sheets / 4 pages (DIN A 4, Format 21 x 29,7 cm)
          Concept, Design/Layout

4.    Website Design
Basisdesign for main page                                              
xx EUR
Basisdesign for underpage                                              
xx EUR
           (both pages ready to use as a master for OSGeo web- 
programmer)

            optional:
           complete web site design incl.  
text                              on request
           programming ready

5.    OSGeo Journal
      Design Cover                                                xx EUR
      Inside Template                              xx EUR

      Set up of whole Journal           
(Layout)                           xx EUR per page

6.    Project  
Management                                                               
   xx EUR