[Marketing] Handouts for Conferences

David Percy percyd at pdx.edu
Fri May 2 01:21:38 EDT 2008

you should have received the table skirt via fed ex this morning. can 
you confirm this?

good luck, and have fun!

Alex Mandel wrote:
> Handouts have been queued and will be picked up in Chico tomorrow
> evening. We ended up making a crazy formula for how many of each to
> print based on our perceived interest from crowd, our own expertise and
> the coolness factor of the flyers.(About 350pgs total, but less if you
> count them as a stack, all extras will be returned to UCD for some OsGeo
> evangelizing)
> Budget and more details are on the wiki page.
> http://wiki.osgeo.org/wiki/CGS_2008
> Oh and the tshirts and hats are in my possesion along with the banner so
> we're ready to go.
> I'll be committing back a nifty new business card we made that has the
> logo/slogan/url and the project list on it.
> Thanks,
> Alex
> Tyler Mitchell (OSGeo) wrote:
>> Hi guys,
>> The one thing I've learned from several events is that it could work out
>> a lot better if you have a "package" of brochures for passers-by (e.g.
>> all brochures stapled together)...  Once we got over 10 projects it was
>> unwieldy to put each individual brochures all out on the table :)  It
>> was productive to start discussions and to see which projects were most
>> "popular" to take.  However, volunteers spent lots of their time
>> grabbing a copy of each one and make a stack for the people.  Having a
>> package means you can print double-sided too and reduce the paper you
>> are carrying around.
>> The one thing that the package really needs is a cover sheet though, so
>> people don't look at the first project and think the whole package is
>> about that one :)
>> Hope it helps,
>> Tyler
>> On 30-Apr-08, at 9:12 AM, Arnulf Christl wrote:
>>> Alex Mandel wrote:
>>>> M Team,
>>>> I was poking around at http://www.osgeo.org/visibility and trying to
>>>> figure out what and how many to print for the CGS conference this
>>>> weekend. First, I'd like to suggest that a link this page be more
>>>> prominent and easily located. I had to search google/osgeo in order
>>>> to find it.
>>> Yes, my bad. I never followed up with cleaning and ordering the
>>> related pages. We should dedicate an IRC meeting and a few mails up
>>> front on this list discussing options and then assign tasks. We are
>>> not really good at this yet. Means that we have lots of potential to
>>> improve. :-)
>>>> Also I wanted to see if anyone had any newer material or the editable
>>>> files for the v2 handouts.
>>> We have them and I guess Tyler has a set and maybe mpg. Again - this
>>> is not really too well organized. But since recently we also have an
>>> SVN in place and should probably simply upload whatever we have there
>>> so that we can sort out whats good and what needs an update:
>>> http://svn.osgeo.org/osgeo/ (this is all of OSGeo, click on marketing,
>>> for our folder). Ask SAC to become a contributor.
>>> Thoughts?
>>>> We could use some help figuring out what and how many of each to print.
>>>> We're open to ideas http://wiki.osgeo.org/wiki/CGS_2008
>>> A quick scan of the web site did not tell me anything on the expected
>>> number of attendees. It depends a lot on the type of event. Prepare to
>>> distribute 10% of 20% of the number of attendees at smaller events
>>> (<1000). Depending on the scope of the conference you will see more or
>>> less interest for different projects OpenLayers/MapBuilder/Mapbender
>>> if its Web 2.0 folks, GRASS if its more scientific and analysis, OSSIM
>>> if its 3D building / architecture and 3D enthusiasts, GeoNetwork if
>>> its all highlevel public administration and so on.
>>> Thinking backwards - how many people can potentially pass by your
>>> booth and which projects do you favor? To how many can you actually
>>> talk - and then give them the appropriate selection of brochures
>>> individually?
>>> Double numbers for the general OSGeo flyer, it is the most gerenic and
>>> good starting point for anybody. Once they end up on the OSGeo web
>>> site or Wiki our job is done.
>>> If you have some good soap box talks up the sleeve and there are 1000
>>> or more attendees plan for more. At larger events it depends a lot on
>>> how exposed your booth is. This is influenced by the location of the
>>> catering, number and duration of pauses, general interest of the
>>> attendees, immediate interest triggered by talks and so on.
>>> Generally for updates of the brochures: We try to keep the brochures
>>> generic so that they last some time so that if you have ordered and
>>> printed in excess you can distribute them elsewhere.
>>> At a later stage we might want to bind the brochures or gather them in
>>> a portfolio so that people only have to pick up one to get all. It
>>> could be done centrally in off set print and large numbers. But this
>>> is a larger issue, very much at an idea stage yet and needs us have a
>>> look at our budget.
>>> Hope this helps,
>>> Arnulf.
>>>> Thanks,
>>>> Alex
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>> Tyler Mitchell
>> Executive Director
>> Open Source Geospatial Foundation
>> tmitchell at osgeo.org
>> P: +1-250-277-1621
>> M: +1-250-303-1831
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>> Marketing at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/marketing
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David Percy
Geospatial Data Manager
Geology Department
Portland State University

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