[Marketing] OSGeo at OSCON 2017 -- planning, action needed

Mon Apr 10 13:09:38 PDT 2017

Hi Astrid,

Thank you! I will send you my PO box in a separate email.

As for "how many", I'm not sure how to answer -- OSCON is a large
international conference (~4000 attendees last year) and I don't know what
that translates into for booth traffic. This is my first time trying to
help with something like this, so I will let someone with more experience
make that judgement call.

Is there anything apart from stickers that OSGeo could send and/or provide
guidance on? (i.e., https://wiki.osgeo.org/wiki/Exhibition_Pack materials
etc). I know we still have 4 weeks before this event, but thus far I have
zero handouts, banners, signs, swag, etc and no idea what I should be doing
to obtain those. Any help would be great!

Thanks,
Sara

On Mon, Apr 10, 2017 at 3:03 PM, Astrid Emde (OSGeo) <astrid_emde at osgeo.org>
wrote:

> Hi OSCON Team,
>
> if you send a delivery address I can send  OSGeo sticker to you.
>
> How many do you need?
>
> Astrid
>
> Am 2017-04-10 18:03, schrieb Sara Safavi:
>
>> Updates:
>>
>> - I've tapped two local area part-time volunteers to supplement Thea &
>> I's full-time booth shifts for OSCON week; the 2 staff passes will go
>> to them. Any additional volunteers can use the free Expo Hall Plus
>> passes (see other email thread).
>>
>> - I forwarded how-to-order-utility-hookup info to Jody. This will
>> include power outlets & internet (if desired).
>>
>> - _STILL OUTSTANDING_: info needed on available OSGeo materials,
>> swag?, resources I could/should print locally, and anything else I
>> should know about running an OSGeo booth...
>>
>> I'm continuing to update https://wiki.osgeo.org/wiki/OSCON_2017_Booth
>> as I get info.
>>
>> Cheers all, and happy Monday.
>> Sara
>>
>> On Mon, Apr 3, 2017 at 3:33 PM, Sara Safavi <ssafavi at boundlessgeo.com>
>> wrote:
>>
>> Update: ordering utilities for booth is a complicated process. What
>>> I _do_ know: we are past the point of "earlybird" pricing, so you
>>> have until May 3 (i.e., no rush) to make this order.
>>>
>>> Price list is locked in a password-protected PDF, @Jody if you're
>>> able to take point on this I'll fwd you what I have so you can take
>>> it to the right Powers That Be.
>>>
>>> --Sara
>>>
>>> On Mon, Apr 3, 2017 at 3:07 PM, Jody Garnett
>>> <jody.garnett at gmail.com> wrote:
>>>
>>> You move fast!
>>>
>>> OSGeo does not have any hardware, so whoever is manning the booth
>>> will probably want their own laptop with demos they are comfortable
>>> with.
>>>
>>> --
>>> Jody Garnett
>>>
>>> On 3 April 2017 at 13:06, Sara Safavi <ssafavi at boundlessgeo.com>
>>> wrote:
>>>
>>> Thanks Jody. I've submitted that description and logo to be included
>>> on the website. Have also submitted a request for pricing & order
>>> details for the electric hookup. When you say "laptop" I'm guessing
>>> you mean Thea & I should use our own, or is there OSGeo hardware to
>>> be shipped?
>>>
>>> --Sara
>>>
>>> On Mon, Apr 3, 2017 at 2:52 PM, Jody Garnett
>>> <jody.garnett at gmail.com> wrote:
>>>
>>> Thanks for taking point on this Sara and Thea - great community
>>> building (and thanks for using wiki [1] and email to organize).
>>>
>>> BOOTH:
>>> - We should pay for power and have a laptop with monitor to show
>>> case our work
>>> - browser with osgeo.org [2], live.osgeo.org [3], project websites
>>> - demo: anything you can run locally, or install live.osgeo.org [3]
>>> in a VM
>>>
>>> BRANDING:
>>> - here is svn logos: https://svn.osgeo.org/osgeo/marketing/logo/ [4]
>>>
>>> - https://svn.osgeo.org/osgeo/marketing/logo/Official%20Logo.ai [5]
>>> <-- this one
>>> - text:
>>>
>>> _The Open Source Geospatial Foundation (OSGeo) is a not-for-profit
>>> organization to: Empower everyone with open source geospatial!_
>>>
>>> _Geospatial and location software is a great addition to the open
>>> source community: unlocking government and industry opportunities,
>>> at the forefront of mobile and internet of things innovation._
>>> _ _
>>> _The foundation's projects are all freely available under open
>>> source licenses. Visit us at OSCon to bring a sense of place to your
>>> next application._
>>>
>>> MATERIALS:
>>> - this is a work in progress
>>> - we should be able to send stickers that have already been printed
>>> to you
>>> - anything else we will want to print locally, and ask you to
>>> pickup.
>>>
>>> --
>>> Jody Garnett
>>>
>>> On 3 April 2017 at 12:22, Sara Safavi <ssafavi at boundlessgeo.com>
>>> wrote:
>>>
>>> _CC'D: THEA ALDRICH OF LOCATIONTECH + ECLIPSE, CO-ORGANIZING
>>> THIS BOOTH EFFORT WITH ME_
>>>
>>> Greetings, marketing at lists:
>>>
>>> OSCON prep is underway and I have some action items/info needs based
>>> on emails received from OSCON's sponsor liaison. In no particular
>>> order:
>>>
>>> * We have one Bronze pass and two Exhibitor passes: we need to
>>> assign/register these by April 11.
>>> ACTION: what are we doing with these?
>>> PROPOSED RESOLUTION: Thea already has a pass via Eclipse; I'll take
>>> the Bronze pass & we'll use the other two for part-time volunteers.
>>> I bring this to the list for discussion just in case anyone
>>> disagrees (since the passes belong to OSGeo)
>>>
>>> * Scheduled "booth time" is as follows:
>>> _May 9: TBD? - setup time_
>>> May 10: 10:00AM - 5:45PM / 5:45PM - 7:00PM (Booth Crawl)
>>> May 11: 10:00AM - 4:30PM
>>> NO ACTION NEEDED: Thea & I will be there all week, we are working on
>>> recruiting additional part-time booth volunteers from the local
>>> community now
>>>
>>> * Our booth includes:
>>> One, draped 4' counter-height table in the OSCON Expo Hall
>>> (2) Chairs
>>> (1) Easel-back ID sign printed with organization name.
>>> ACTION: if we want electrical power or internet access, we need to
>>> pay for this. There will be free wifi but it's not guaranteed to be
>>> reliable. I don't have cost info yet but can look into it if there's
>>> need/budget
>>>
>>> * OSGeo's name, logo, description, link, etc will be posted on the
>>> website & in the mobile app.
>>> ACTION: need a high-resolution logo and 100-word max description to
>>> use on OSCON.com
>>>
>>> * General ACTION: need help with materials (stickers? banners?
>>> fliers? etc) for this booth. I've no idea what the status quo is
>>> here so any information/assistance would be grand.
>>>
>>> I'm working on updating
>>> https://wiki.osgeo.org/index.php?title=OSCON_2017_Booth [6] today
>>> with all the information I have thus far. If you have questions
>>> please ask away, I may have the answer buried in an email somewhere.
>>>
>>> Cheers, all!
>>> Sara
>>> _______________________________________________
>>> Marketing mailing list
>>> Marketing at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/marketing [7]
>>>
>>
>>
>>
>> Links:
>> ------
>> [1] https://wiki.osgeo.org/wiki/OSCON_2017_Booth
>> [2] http://osgeo.org
>> [3] http://live.osgeo.org
>> [4] https://svn.osgeo.org/osgeo/marketing/logo/
>> [5] https://svn.osgeo.org/osgeo/marketing/logo/Official%20Logo.ai
>> [6] https://wiki.osgeo.org/index.php?title=OSCON_2017_Booth
>> [7] https://lists.osgeo.org/mailman/listinfo/marketing
>> _______________________________________________
>> Marketing mailing list
>> Marketing at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/marketing
>>
>
> --
> --
> Astrid Emde
> Charter Member
> Open Source Geospatial Foundation
> http://wiki.osgeo.org/wiki/User:Astrid_Emde
>
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