[Marketing] Marketing Digest, Vol 94, Issue 10

Wed Feb 8 13:48:39 PST 2017

Thanks Jeff & Jody,

Your work looks like you have done this more than once!
EOI response looks also quite easy/practical to tailor per individual agency.

I respect Jody's wish to keep the pace, but deadline of before-20-Feb is pushing it for the agencies....
Perhaps a few days later would help, especially to give the only non-native-English-speaking agency not too much of a disadvantage ....

Kind regards,
Marc Vloemans

> Op 8 feb. 2017 om 21:00 heeft marketing-request at lists.osgeo.org het volgende geschreven:
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> Today's Topics:
> 
>   1. Re: draft response to shortlisted agencies (Jeffrey Johnson)
>   2. random catchup on RFP (Jody Garnett)
> 
> 
> ----------------------------------------------------------------------
> 
> Message: 1
> Date: Wed, 8 Feb 2017 06:07:16 -0800
> From: Jeffrey Johnson <ortelius at gmail.com>
> To: Jody Garnett <jody.garnett at gmail.com>
> Cc: OSGeo Marketing <marketing at lists.osgeo.org>
> Subject: Re: [Marketing] draft response to shortlisted agencies
> Message-ID:
>    <CABcRaRPiUqsFNnRzf0qLOev0dVp7_1WxwoXib4rS=B-GUR1fcA at mail.gmail.com>
> Content-Type: text/plain; charset=UTF-8
> 
> Thank you !!
> 
>> On Tue, Feb 7, 2017 at 5:47 PM, Jody Garnett <jody.garnett at gmail.com> wrote:
>> Okay with no further feedback I am going to break this up into individual
>> pages, and ask Jachym to send them out. Unless you think one of us can do so
>> ..
>> 
>> --
>> Jody Garnett
>> 
>>> On 7 February 2017 at 15:26, Jody Garnett <jody.garnett at gmail.com> wrote:
>>> 
>>> I have personalized each reply (using organization initials and colors so
>>> you can see what to send). On close review (when personalizing each reply) a
>>> couple of the responses impressed me more.
>>> 
>>> - I have pushed the response date back until the 20th, due to our delay in
>>> requesting proposals.
>>> - I added your name / marketing committee at the bottom of the letter
>>> 
>>> One batch of changes I have held back on is the use of "proposal" vs "some
>>> more details". I am under the impression nwe are formally asking for
>>> proposal at this time (including financials, technical and schedule) - and
>>> the next step after this is contract negotiation.
>>> 
>>> If that is correct I recommend we tignten up the letter still further to
>>> use the word "proposal" and have a solid deadline at the end of the month.
>>> 
>>> 
>>> 
>>> --
>>> Jody Garnett
>>> 
>>>> On 7 February 2017 at 11:51, Jeffrey Johnson <ortelius at gmail.com> wrote:
>>>> 
>>>> Folks, sincere apologies for the delay on this. Im dealing with
>>>> multiple family medical issues in the past several days and trying to
>>>> juggle normal work as well.
>>>> 
>>>> I've started a draft here. Can you please take a look and add
>>>> edits/comments as appopriate.
>>>> 
>>>> 
>>>> https://docs.google.com/document/d/1ezAfjQaC-wZrruApDkhjvOV7VOFFpunkYsGqAeSY0rw/edit
>>>> 
>>>> Jody, Im not sure we have the time to write a personalized response to
>>>> each.
>>>> 
>>>> Ill come back to this later today/tomorrow as time allows.
>>>> 
>>>> On Mon, Feb 6, 2017 at 11:57 PM, Jeffrey Johnson <ortelius at gmail.com>
>>>> wrote:
>>>>> I'll get to it tomorrow, apologize RS for the delay.
>>>>> 
>>>>> On Mon, Feb 6, 2017 at 23:56 Jody Garnett <jody.garnett at gmail.com>
>>>>> wrote:
>>>>>> 
>>>>>> I did not get a chance to work on this today - any takers?
>>>>>> 
>>>>>> --
>>>>>> Jody Garnett
>>>>>> 
>>>>>> On 6 February 2017 at 09:47, Jody Garnett <jody.garnett at gmail.com>
>>>>>> wrote:
>>>>>>> 
>>>>>>> Quick heads up - the response to shortlisted agencies did not go out
>>>>>>> over
>>>>>>> the weekend, so we will need to draft up a letter to send.
>>>>>>> 
>>>>>>> What do we need to say:
>>>>>>> 
>>>>>>> a) start a good doc so we can comment/collaborate faster than the
>>>>>>> wiki
>>>>>>> b) outline the letter details (what we are requesting finance /
>>>>>>> technical
>>>>>>> / schedule variations)
>>>>>>> c) have a paragraph specific to each response thanking them for the
>>>>>>> parts
>>>>>>> they did really well (samples above and below our budget, explicitly
>>>>>>> answering acceptance criteria, hunting down our logos for use in
>>>>>>> their EOI).
>>>>>>> 
>>>>>>> Please respond to this email with anything I missed? If you have time
>>>>>>> create the document (and send invitation privately to marketing
>>>>>>> committee
>>>>>>> members).
>>>>>>> 
>>>>>>> --
>>>>>>> Jody Garnett
>>>>>>> 
>>>>>>> PS. Jeffery I know you are out of the mix today, can we ask you to
>>>>>>> review
>>>>>>> the result and send it?
>>>>>> 
>>>>>> 
>>>>>> _______________________________________________
>>>>>> Marketing mailing list
>>>>>> Marketing at lists.osgeo.org
>>>>>> https://lists.osgeo.org/mailman/listinfo/marketing
>>> 
>>> 
>> 
> 
> 
> ------------------------------
> 
> Message: 2
> Date: Wed, 8 Feb 2017 10:23:43 -0800
> From: Jody Garnett <jody.garnett at gmail.com>
> To: OSGeo Marketing <marketing at lists.osgeo.org>, Jachym Cepicky
>    <jachym.cepicky at gmail.com>
> Subject: [Marketing] random catchup on RFP
> Message-ID:
>    <CAOhbgAmZk_J8+wNeDtBYAq7g+UHTvbi2bPQWHs8Tpa-qZoH5xQ at mail.gmail.com>
> Content-Type: text/plain; charset="utf-8"
> 
> Thanks to everyone for getting together letters to send out to shortlisted
> firms. Jachym was able to send them out this morning - Jeffery Johnson was
> CCed on the correspondence and can direct any questions back to us.
> 
> Because these responses cover commercial-in-confidence feedback marketing
> committee members have been invited to a private google document. Board
> members can see the resulting PDFs in dropbox.
> 
> Due to our delay we have extended the response period until Monday. I did
> not feel comfortable slipping schedule very much as that would set a
> precedent for future interaction on both sides. The google document was
> taken private so I could add some specific responses to each EOI (answering
> questions or highlighting areas of their EOI we appreciated).
> 
> The board still has not gotten back to Marc - but there has been a positive
> outcome of the question. Sponsorship (as seen on the email list is picking
> up). And the board is taking the draft budget that was approved into a
> final form. I suspect everyone involved is still apprehensive about the 50k
> not to exceed limit placed on this activity - making communication
> depressingly halting:
> - We did not hit our go/no-go decision marker; perhaps we should arranged a
> meeting with the board for next week if we do not get an email response
> - SAC was not aware of an extra 8k being put aside for their participation
> in this initiative; it is like they will be fine if the board uses this
> budget to support the RFP process.
> - Sponsorship is picking up (3.5k and counting) - but on a different time
> frame than our RFP process
> - Because the budget is still only publicly in draft form it is not clear
> if we have access to 2016 budget to put towards this activity; we are not
> the only committee suffering due to lack of clarity
> 
> I suspect that while sponsorship may eventually cover the gap the board
> will need to be comfortable backing this activity.
> --
> Jody Garnett
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> End of Marketing Digest, Vol 94, Issue 10
> *****************************************