[Marketing] Marketing Digest, Vol 94, Issue 10

Wed Feb 8 14:06:40 PST 2017

Okay, as per our letter we can update the page with an extended deadline.
Jeffery is also CCed in communication with each firm and can now reply with
additional information.

We can also play a game where we see of any of the agencies "blink" and ask
for an extension first :) Happy to be guided by you and Jeffery in this.

--
Jody Garnett

On 8 February 2017 at 13:48, Marc Vloemans <marcvloemans1 at gmail.com> wrote:

> Thanks Jeff & Jody,
>
> Your work looks like you have done this more than once!
> EOI response looks also quite easy/practical to tailor per individual
> agency.
>
> I respect Jody's wish to keep the pace, but deadline of before-20-Feb is
> pushing it for the agencies....
> Perhaps a few days later would help, especially to give the only
> non-native-English-speaking agency not too much of a disadvantage ....
>
> Kind regards,
> Marc Vloemans
>
>
> > Op 8 feb. 2017 om 21:00 heeft marketing-request at lists.osgeo.org het
> volgende geschreven:
> >
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> >
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> >
> > When replying, please edit your Subject line so it is more specific
> > than "Re: Contents of Marketing digest..."
> >
> >
> > Today's Topics:
> >
> >   1. Re: draft response to shortlisted agencies (Jeffrey Johnson)
> >   2. random catchup on RFP (Jody Garnett)
> >
> >
> > ----------------------------------------------------------------------
> >
> > Message: 1
> > Date: Wed, 8 Feb 2017 06:07:16 -0800
> > From: Jeffrey Johnson <ortelius at gmail.com>
> > To: Jody Garnett <jody.garnett at gmail.com>
> > Cc: OSGeo Marketing <marketing at lists.osgeo.org>
> > Subject: Re: [Marketing] draft response to shortlisted agencies
> > Message-ID:
> >    <CABcRaRPiUqsFNnRzf0qLOev0dVp7_1WxwoXib4rS=B-GUR1fcA at mail.gmail.com>
> > Content-Type: text/plain; charset=UTF-8
> >
> > Thank you !!
> >
> >> On Tue, Feb 7, 2017 at 5:47 PM, Jody Garnett <jody.garnett at gmail.com>
> wrote:
> >> Okay with no further feedback I am going to break this up into
> individual
> >> pages, and ask Jachym to send them out. Unless you think one of us can
> do so
> >> ..
> >>
> >> --
> >> Jody Garnett
> >>
> >>> On 7 February 2017 at 15:26, Jody Garnett <jody.garnett at gmail.com>
> wrote:
> >>>
> >>> I have personalized each reply (using organization initials and colors
> so
> >>> you can see what to send). On close review (when personalizing each
> reply) a
> >>> couple of the responses impressed me more.
> >>>
> >>> - I have pushed the response date back until the 20th, due to our
> delay in
> >>> requesting proposals.
> >>> - I added your name / marketing committee at the bottom of the letter
> >>>
> >>> One batch of changes I have held back on is the use of "proposal" vs
> "some
> >>> more details". I am under the impression nwe are formally asking for
> >>> proposal at this time (including financials, technical and schedule) -
> and
> >>> the next step after this is contract negotiation.
> >>>
> >>> If that is correct I recommend we tignten up the letter still further
> to
> >>> use the word "proposal" and have a solid deadline at the end of the
> month.
> >>>
> >>>
> >>>
> >>> --
> >>> Jody Garnett
> >>>
> >>>> On 7 February 2017 at 11:51, Jeffrey Johnson <ortelius at gmail.com>
> wrote:
> >>>>
> >>>> Folks, sincere apologies for the delay on this. Im dealing with
> >>>> multiple family medical issues in the past several days and trying to
> >>>> juggle normal work as well.
> >>>>
> >>>> I've started a draft here. Can you please take a look and add
> >>>> edits/comments as appopriate.
> >>>>
> >>>>
> >>>> https://docs.google.com/document/d/1ezAfjQaC-
> wZrruApDkhjvOV7VOFFpunkYsGqAeSY0rw/edit
> >>>>
> >>>> Jody, Im not sure we have the time to write a personalized response to
> >>>> each.
> >>>>
> >>>> Ill come back to this later today/tomorrow as time allows.
> >>>>
> >>>> On Mon, Feb 6, 2017 at 11:57 PM, Jeffrey Johnson <ortelius at gmail.com>
> >>>> wrote:
> >>>>> I'll get to it tomorrow, apologize RS for the delay.
> >>>>>
> >>>>> On Mon, Feb 6, 2017 at 23:56 Jody Garnett <jody.garnett at gmail.com>
> >>>>> wrote:
> >>>>>>
> >>>>>> I did not get a chance to work on this today - any takers?
> >>>>>>
> >>>>>> --
> >>>>>> Jody Garnett
> >>>>>>
> >>>>>> On 6 February 2017 at 09:47, Jody Garnett <jody.garnett at gmail.com>
> >>>>>> wrote:
> >>>>>>>
> >>>>>>> Quick heads up - the response to shortlisted agencies did not go
> out
> >>>>>>> over
> >>>>>>> the weekend, so we will need to draft up a letter to send.
> >>>>>>>
> >>>>>>> What do we need to say:
> >>>>>>>
> >>>>>>> a) start a good doc so we can comment/collaborate faster than the
> >>>>>>> wiki
> >>>>>>> b) outline the letter details (what we are requesting finance /
> >>>>>>> technical
> >>>>>>> / schedule variations)
> >>>>>>> c) have a paragraph specific to each response thanking them for the
> >>>>>>> parts
> >>>>>>> they did really well (samples above and below our budget,
> explicitly
> >>>>>>> answering acceptance criteria, hunting down our logos for use in
> >>>>>>> their EOI).
> >>>>>>>
> >>>>>>> Please respond to this email with anything I missed? If you have
> time
> >>>>>>> create the document (and send invitation privately to marketing
> >>>>>>> committee
> >>>>>>> members).
> >>>>>>>
> >>>>>>> --
> >>>>>>> Jody Garnett
> >>>>>>>
> >>>>>>> PS. Jeffery I know you are out of the mix today, can we ask you to
> >>>>>>> review
> >>>>>>> the result and send it?
> >>>>>>
> >>>>>>
> >>>>>> _______________________________________________
> >>>>>> Marketing mailing list
> >>>>>> Marketing at lists.osgeo.org
> >>>>>> https://lists.osgeo.org/mailman/listinfo/marketing
> >>>
> >>>
> >>
> >
> >
> > ------------------------------
> >
> > Message: 2
> > Date: Wed, 8 Feb 2017 10:23:43 -0800
> > From: Jody Garnett <jody.garnett at gmail.com>
> > To: OSGeo Marketing <marketing at lists.osgeo.org>, Jachym Cepicky
> >    <jachym.cepicky at gmail.com>
> > Subject: [Marketing] random catchup on RFP
> > Message-ID:
> >    <CAOhbgAmZk_J8+wNeDtBYAq7g+UHTvbi2bPQWHs8Tpa-qZoH5xQ at mail.gmail.com>
> > Content-Type: text/plain; charset="utf-8"
> >
> > Thanks to everyone for getting together letters to send out to
> shortlisted
> > firms. Jachym was able to send them out this morning - Jeffery Johnson
> was
> > CCed on the correspondence and can direct any questions back to us.
> >
> > Because these responses cover commercial-in-confidence feedback marketing
> > committee members have been invited to a private google document. Board
> > members can see the resulting PDFs in dropbox.
> >
> > Due to our delay we have extended the response period until Monday. I did
> > not feel comfortable slipping schedule very much as that would set a
> > precedent for future interaction on both sides. The google document was
> > taken private so I could add some specific responses to each EOI
> (answering
> > questions or highlighting areas of their EOI we appreciated).
> >
> > The board still has not gotten back to Marc - but there has been a
> positive
> > outcome of the question. Sponsorship (as seen on the email list is
> picking
> > up). And the board is taking the draft budget that was approved into a
> > final form. I suspect everyone involved is still apprehensive about the
> 50k
> > not to exceed limit placed on this activity - making communication
> > depressingly halting:
> > - We did not hit our go/no-go decision marker; perhaps we should
> arranged a
> > meeting with the board for next week if we do not get an email response
> > - SAC was not aware of an extra 8k being put aside for their
> participation
> > in this initiative; it is like they will be fine if the board uses this
> > budget to support the RFP process.
> > - Sponsorship is picking up (3.5k and counting) - but on a different time
> > frame than our RFP process
> > - Because the budget is still only publicly in draft form it is not clear
> > if we have access to 2016 budget to put towards this activity; we are not
> > the only committee suffering due to lack of clarity
> >
> > I suspect that while sponsorship may eventually cover the gap the board
> > will need to be comfortable backing this activity.
> > --
> > Jody Garnett
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> > End of Marketing Digest, Vol 94, Issue 10
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