[Marketing] Motion on choice of agency GetInteractive for Rebrand & Website Project

Cameron Shorter cameron.shorter at gmail.com
Thu Mar 9 03:09:05 PST 2017


Thank you Jeff, Jody and Marc for explaining the rigour you have followed.

My vote is +1, which is in line with my trust in the people involved and 
their prior track record, the process set up, and description of how it 
was followed.

Cameron

On 9/3/17 12:36 pm, Jody Garnett wrote:
> We may want a seperate thread for this one Cameron; should we take 
> your response as a +0 :)
>
> +1 - Get Interactive - treated us (and this project) with respect, 
> handling their communication seriously demonstrating a great work 
> ethic in both their EOI and RFP responses. They were not the most 
> visually impressive response; but they more than made up for this with 
> communication and consideration.
>
> It has been a bit of whirlwind so I am trying to remember what I did:
>
> - Took part in the EOI creation, rewriting some sections around how 
> projects are presented (to make it less confusing between osgeo 
> projects, community projects and incubation)
>
> - Reviewed the EOI responses and attended some discussion meetings; as 
> part of this meeting I made some notes capturing the pros and cons of 
> the responses, and voted for the four short-listed organizations.
>
> - Helped craft the "EOI response" letters sent out to short listed 
> firms, using the notes above to both encourage respondents and to 
> highlight areas where the committee wanted more information
>
> - Quickly reviewed the proposals with Helena (at a local GIS 
> conference). This review formed the core of a comparison between 
> proposals ("EOI/RFP Comments and Feedback" document), that was added 
> to be Antia, Jeffrey, Marc and others on both the marketing and board 
> lists.
>
> - Tried to make a "Comparison RFP" spreadsheet of the responses 
> (wanted to double check the proposals for any variances - such as 
> cutting scope from their financials and not noting it as a variance). 
> This did not prove super useful; but the high level comparison of 
> costs helped me at least.
>
> - Attended a meeting to select a firm, the "EOI/RFP Comments and 
> Feedback" document was updated over the course of the meeting to help 
> guide negotiations. Specifically we captured for each firm
> a) what would be need from the firm? /example demonstrate an 
> understanding of scope/
> b) what would be needed internally from OSGeo? /example volunteers in 
> the same timezone/
> c) what questions do we have for negotiation? example: /Content 
> migration appears unrealistic - can you explain your approach./
>
> - Helped "proposal response letters"  to the two firms selected for 
> Q&A interview - questions composed from the above document.
>
> - I was only able to attend on of the Q&A interviews; I was quite 
> impressed by the selected firms questions for OSGeo, and work ethic 
> they displayed in their EOI and RFP. I also appreciated Jeffrey and 
> Marc's representation of OSGeo and our interests.
>
> - I was able to talk to Marc about the second meeting, while he got 
> answers to the above questions (thanks Marc). The firm in question did 
> not match Get Interactive for being prepared.
>
> Over the course of the above I did my best to keep osgeo board in the 
> loop; sending the above notes and documents osgeo-priv, and 
> highlighting the correspondence as they were saved into dropbox. I 
> think I also managed to email discuss at osgeo.org 
> <mailto:discuss at osgeo.org> and ask for more volunteers to take part :)
>
> If anyone on the marketing committee (or osgeo board) needs a copy of 
> the notes referenced above give me a shout. Doing this 
> commercial-in-confidence stuff really conflicts with our "open all the 
> things" mantra at OSGeo.
>
> --
> Jody Garnett
>
> On 8 March 2017 at 15:46, Cameron Shorter <cameron.shorter at gmail.com 
> <mailto:cameron.shorter at gmail.com>> wrote:
>
>     Thank you to all who have put in a significant effort in pushing
>     through on this website re-branding activity.
>     For transparency, and to demonstrate the rigour that has been
>     applied to this process, could I please ask each person who has
>     been involved to explain the depth of your involvement in your
>     assessment, and why you agree with this motion (or not). I will
>     then vote based on my trust of the process and my trust that the
>     individuals involved have followed the process.
>
>     To start:
>     * I reviewed the RFQ that was developed and sent out, along with
>     the proposed process. I was impressed with the professionalism of
>     both. I am familiar with the individuals involved with this
>     selection process, and have been impressed over the years with
>     their clear thinking, ability to suggest good ideas, their follow
>     through on making things happen and professionalism. Assuming they
>     confirm that they have continued to be thorough in their process,
>     and confident in their selection, I shall back their decision.
>
>     Warm regards, Cameron
>
>
>     On 09-Mar-17 10:08 AM, Marc VLOEMANS wrote:
>>     Dear Marketing List,
>>
>>     Thanks to the unrelenting energy of the Marketing Committee en
>>     members of the Board, I have the pleasureof asking you for
>>     approval of our choice of agency to conduct the Rebranding and
>>     Website Project for OSGeo: GetInteractive (for examples of their
>>     previous work see www.getinteractive.nl
>>     <http://www.getinteractive.nl/>)
>>
>>     I herewith ask you formally to approve the choice for
>>     GetInteractive as the agency that will execute the Rebranding and
>>     Website Project as previously described in the EoI and RFP.
>>     Please do so before Saturday 12.00 noon CET. This allows the
>>     committee to draft the contract and collect Board signature in
>>     order to have the agency start the project in time.
>>
>>     Some back ground on the process:
>>     - we cast our Call for Expression of Interest as widely as our
>>     network and channels allowed
>>     - we received 4 serious EoI's, which all were invited to send in
>>     a proposal
>>     - of these, 2 were shortlisted based on price and project scope
>>     - GetInteractive was chosen as the winner, based on critical
>>     items such as:
>>     pricing, experience with community-sites, quality of reference
>>     projects, comprehensiveness of their proposals, user-friendliness
>>     and technical specifications of proposed CMS, their experience
>>     with open source, realisme of planning and efforts, demonstrated
>>     professionalism in the EoI/RFP process and such.
>>
>>     We have 'happily' drawn upon Jeffrey's particular experience in
>>     the CMS-field and he has volunteered to manage the project on our
>>     behalf. Jody's eye for detail and process has kept us on track as
>>     the overall planning needed to be met. Therefore  I feel we have
>>     achieved the best value for our money and can safely enter the
>>     next stage in the project.
>>
>>     Again, I wish to thank all involved in a process that has been
>>     executed meticulously but (thankfully) fast enough to have our
>>     revamped brand and website in place well before FOSS4G2017 to
>>     immediately benefit from it.
>>
>>     Kind regards,
>>
>>     Marc Vloemans
>>
>>     Mobile +31(0)651 844262
>>     LinkedIn: http://nl.linkedin.com/in/marcvloemans
>>     <http://nl.linkedin.com/in/marcvloemans>
>>     Twitter: http://twitter.com/marcvloemans
>>     <http://twitter.com/marcvloemans>
>>     http://www.slideshare.net/marcvloemans
>>     <http://www.slideshare.net/marcvloemans>
>>
>>
>>
>>     _______________________________________________
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>>     <https://lists.osgeo.org/mailman/listinfo/marketing>
>
>     -- 
>     Cameron Shorter,
>     Software and Data Solutions Manager, Jirotech,
>     Suite 112, Jones Bay Wharf,
>     26 - 32 Pirrama Rd, Pyrmont NSW 2009
>
>     P+61 2 8099 9000 <tel:+61%202%208099%209000>, M+61 419 142 254 <tel:+61%20419%20142%20254>, Wwww.jirotech.com <http://www.jirotech.com>
>
>     _______________________________________________ Marketing mailing
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>     <https://lists.osgeo.org/mailman/listinfo/marketing> 
>
-- 
Cameron Shorter
M +61 419 142 254
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