[Marketing] Motion on choice of agency GetInteractive for Rebrand & Website Project
Cameron Shorter
cameron.shorter at gmail.com
Thu Mar 9 03:09:05 PST 2017
Thank you Jeff, Jody and Marc for explaining the rigour you have followed.
My vote is +1, which is in line with my trust in the people involved and
their prior track record, the process set up, and description of how it
was followed.
Cameron
On 9/3/17 12:36 pm, Jody Garnett wrote:
> We may want a seperate thread for this one Cameron; should we take
> your response as a +0 :)
>
> +1 - Get Interactive - treated us (and this project) with respect,
> handling their communication seriously demonstrating a great work
> ethic in both their EOI and RFP responses. They were not the most
> visually impressive response; but they more than made up for this with
> communication and consideration.
>
> It has been a bit of whirlwind so I am trying to remember what I did:
>
> - Took part in the EOI creation, rewriting some sections around how
> projects are presented (to make it less confusing between osgeo
> projects, community projects and incubation)
>
> - Reviewed the EOI responses and attended some discussion meetings; as
> part of this meeting I made some notes capturing the pros and cons of
> the responses, and voted for the four short-listed organizations.
>
> - Helped craft the "EOI response" letters sent out to short listed
> firms, using the notes above to both encourage respondents and to
> highlight areas where the committee wanted more information
>
> - Quickly reviewed the proposals with Helena (at a local GIS
> conference). This review formed the core of a comparison between
> proposals ("EOI/RFP Comments and Feedback" document), that was added
> to be Antia, Jeffrey, Marc and others on both the marketing and board
> lists.
>
> - Tried to make a "Comparison RFP" spreadsheet of the responses
> (wanted to double check the proposals for any variances - such as
> cutting scope from their financials and not noting it as a variance).
> This did not prove super useful; but the high level comparison of
> costs helped me at least.
>
> - Attended a meeting to select a firm, the "EOI/RFP Comments and
> Feedback" document was updated over the course of the meeting to help
> guide negotiations. Specifically we captured for each firm
> a) what would be need from the firm? /example demonstrate an
> understanding of scope/
> b) what would be needed internally from OSGeo? /example volunteers in
> the same timezone/
> c) what questions do we have for negotiation? example: /Content
> migration appears unrealistic - can you explain your approach./
>
> - Helped "proposal response letters" to the two firms selected for
> Q&A interview - questions composed from the above document.
>
> - I was only able to attend on of the Q&A interviews; I was quite
> impressed by the selected firms questions for OSGeo, and work ethic
> they displayed in their EOI and RFP. I also appreciated Jeffrey and
> Marc's representation of OSGeo and our interests.
>
> - I was able to talk to Marc about the second meeting, while he got
> answers to the above questions (thanks Marc). The firm in question did
> not match Get Interactive for being prepared.
>
> Over the course of the above I did my best to keep osgeo board in the
> loop; sending the above notes and documents osgeo-priv, and
> highlighting the correspondence as they were saved into dropbox. I
> think I also managed to email discuss at osgeo.org
> <mailto:discuss at osgeo.org> and ask for more volunteers to take part :)
>
> If anyone on the marketing committee (or osgeo board) needs a copy of
> the notes referenced above give me a shout. Doing this
> commercial-in-confidence stuff really conflicts with our "open all the
> things" mantra at OSGeo.
>
> --
> Jody Garnett
>
> On 8 March 2017 at 15:46, Cameron Shorter <cameron.shorter at gmail.com
> <mailto:cameron.shorter at gmail.com>> wrote:
>
> Thank you to all who have put in a significant effort in pushing
> through on this website re-branding activity.
> For transparency, and to demonstrate the rigour that has been
> applied to this process, could I please ask each person who has
> been involved to explain the depth of your involvement in your
> assessment, and why you agree with this motion (or not). I will
> then vote based on my trust of the process and my trust that the
> individuals involved have followed the process.
>
> To start:
> * I reviewed the RFQ that was developed and sent out, along with
> the proposed process. I was impressed with the professionalism of
> both. I am familiar with the individuals involved with this
> selection process, and have been impressed over the years with
> their clear thinking, ability to suggest good ideas, their follow
> through on making things happen and professionalism. Assuming they
> confirm that they have continued to be thorough in their process,
> and confident in their selection, I shall back their decision.
>
> Warm regards, Cameron
>
>
> On 09-Mar-17 10:08 AM, Marc VLOEMANS wrote:
>> Dear Marketing List,
>>
>> Thanks to the unrelenting energy of the Marketing Committee en
>> members of the Board, I have the pleasureof asking you for
>> approval of our choice of agency to conduct the Rebranding and
>> Website Project for OSGeo: GetInteractive (for examples of their
>> previous work see www.getinteractive.nl
>> <http://www.getinteractive.nl/>)
>>
>> I herewith ask you formally to approve the choice for
>> GetInteractive as the agency that will execute the Rebranding and
>> Website Project as previously described in the EoI and RFP.
>> Please do so before Saturday 12.00 noon CET. This allows the
>> committee to draft the contract and collect Board signature in
>> order to have the agency start the project in time.
>>
>> Some back ground on the process:
>> - we cast our Call for Expression of Interest as widely as our
>> network and channels allowed
>> - we received 4 serious EoI's, which all were invited to send in
>> a proposal
>> - of these, 2 were shortlisted based on price and project scope
>> - GetInteractive was chosen as the winner, based on critical
>> items such as:
>> pricing, experience with community-sites, quality of reference
>> projects, comprehensiveness of their proposals, user-friendliness
>> and technical specifications of proposed CMS, their experience
>> with open source, realisme of planning and efforts, demonstrated
>> professionalism in the EoI/RFP process and such.
>>
>> We have 'happily' drawn upon Jeffrey's particular experience in
>> the CMS-field and he has volunteered to manage the project on our
>> behalf. Jody's eye for detail and process has kept us on track as
>> the overall planning needed to be met. Therefore I feel we have
>> achieved the best value for our money and can safely enter the
>> next stage in the project.
>>
>> Again, I wish to thank all involved in a process that has been
>> executed meticulously but (thankfully) fast enough to have our
>> revamped brand and website in place well before FOSS4G2017 to
>> immediately benefit from it.
>>
>> Kind regards,
>>
>> Marc Vloemans
>>
>> Mobile +31(0)651 844262
>> LinkedIn: http://nl.linkedin.com/in/marcvloemans
>> <http://nl.linkedin.com/in/marcvloemans>
>> Twitter: http://twitter.com/marcvloemans
>> <http://twitter.com/marcvloemans>
>> http://www.slideshare.net/marcvloemans
>> <http://www.slideshare.net/marcvloemans>
>>
>>
>>
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>
> --
> Cameron Shorter,
> Software and Data Solutions Manager, Jirotech,
> Suite 112, Jones Bay Wharf,
> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>
> P+61 2 8099 9000 <tel:+61%202%208099%209000>, M+61 419 142 254 <tel:+61%20419%20142%20254>, Wwww.jirotech.com <http://www.jirotech.com>
>
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>
--
Cameron Shorter
M +61 419 142 254
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