[Marketing] Motion on choice of agency GetInteractive for Rebrand & Website Project

Wed Mar 8 17:36:37 PST 2017

We may want a seperate thread for this one Cameron; should we take your
response as a +0 :)

+1 - Get Interactive - treated us (and this project) with respect, handling
their communication seriously demonstrating a great work ethic in both
their EOI and RFP responses. They were not the most visually impressive
response; but they more than made up for this with communication and
consideration.

It has been a bit of whirlwind so I am trying to remember what I did:

- Took part in the EOI creation, rewriting some sections around how
projects are presented (to make it less confusing between osgeo projects,
community projects and incubation)

- Reviewed the EOI responses and attended some discussion meetings; as part
of this meeting I made some notes capturing the pros and cons of the
responses, and voted for the four short-listed organizations.

- Helped craft the "EOI response" letters sent out to short listed firms,
using the notes above to both encourage respondents and to highlight areas
where the committee wanted more information

- Quickly reviewed the proposals with Helena (at a local GIS conference).
This review formed the core of a comparison between proposals ("EOI/RFP
Comments and Feedback" document), that was added to be Antia, Jeffrey, Marc
and others on both the marketing and board lists.

- Tried to make a "Comparison RFP" spreadsheet of the responses (wanted to
double check the proposals for any variances - such as cutting scope from
their financials and not noting it as a variance). This did not prove super
useful; but the high level comparison of costs helped me at least.

- Attended a meeting to select a firm, the "EOI/RFP Comments and
Feedback" document was updated over the course of the meeting to help guide
negotiations. Specifically we captured for each firm
a) what would be need from the firm? *example demonstrate an understanding
of scope*
b) what would be needed internally from OSGeo? *example volunteers in the
same timezone*
c) what questions do we have for negotiation? example: *Content migration
appears unrealistic - can you explain your approach.*

- Helped "proposal response letters"  to the two firms selected for Q&A
interview - questions composed from the above document.

- I was only able to attend on of the Q&A interviews; I was quite impressed
by the selected firms questions for OSGeo, and work ethic they displayed in
their EOI and RFP. I also appreciated Jeffrey and Marc's representation of
OSGeo and our interests.

- I was able to talk to Marc about the second meeting, while he got answers
to the above questions (thanks Marc). The firm in question did not match
Get Interactive for being prepared.

Over the course of the above I did my best to keep osgeo board in the loop;
sending the above notes and documents osgeo-priv, and highlighting the
correspondence as they were saved into dropbox. I think I also managed to
email discuss at osgeo.org and ask for more volunteers to take part :)

If anyone on the marketing committee (or osgeo board) needs a copy of the
notes referenced above give me a shout. Doing this commercial-in-confidence
stuff really conflicts with our "open all the things" mantra at OSGeo.

--
Jody Garnett

On 8 March 2017 at 15:46, Cameron Shorter <cameron.shorter at gmail.com> wrote:

> Thank you to all who have put in a significant effort in pushing through
> on this website re-branding activity.
> For transparency, and to demonstrate the rigour that has been applied to
> this process, could I please ask each person who has been involved to
> explain the depth of your involvement in your assessment, and why you agree
> with this motion (or not). I will then vote based on my trust of the
> process and my trust that the individuals involved have followed the
> process.
>
> To start:
> * I reviewed the RFQ that was developed and sent out, along with the
> proposed process. I was impressed with the professionalism of both. I am
> familiar with the individuals involved with this selection process, and
> have been impressed over the years with their clear thinking, ability to
> suggest good ideas, their follow through on making things happen and
> professionalism. Assuming they confirm that they have continued to be
> thorough in their process, and confident in their selection, I shall back
> their decision.
>
> Warm regards, Cameron
>
>
> On 09-Mar-17 10:08 AM, Marc VLOEMANS wrote:
>
> Dear Marketing List,
>
> Thanks to the unrelenting energy of the Marketing Committee en members of
> the Board, I have the pleasureof asking you for approval of our choice of
> agency to conduct the Rebranding and Website Project for OSGeo:
> GetInteractive (for examples of their previous work see
> www.getinteractive.nl)
>
> I herewith ask you formally to approve the choice for GetInteractive as
> the agency that will execute the Rebranding and Website Project as
> previously described in the EoI and RFP. Please do so before Saturday 12.00
> noon CET. This allows the committee to draft the contract and collect Board
> signature in order to have the agency start the project in time.
>
> Some back ground on the process:
> - we cast our Call for Expression of Interest as widely as our network and
> channels allowed
> - we received 4 serious EoI's, which all were invited to send in a proposal
> - of these, 2 were shortlisted based on price and project scope
> - GetInteractive was chosen as the winner, based on critical items such as:
> pricing, experience with community-sites, quality of reference projects,
> comprehensiveness of their proposals, user-friendliness and technical
> specifications of proposed CMS, their experience with open source, realisme
> of planning and efforts, demonstrated professionalism in the EoI/RFP
> process and such.
>
> We have 'happily' drawn upon Jeffrey's particular experience in the
> CMS-field and he has volunteered to manage the project on our behalf.
> Jody's eye for detail and process has kept us on track as the overall
> planning needed to be met. Therefore  I feel we have achieved the best
> value for our money and can safely enter the next stage in the project.
>
> Again, I wish to thank all involved in a process that has been executed
> meticulously but (thankfully) fast enough to have our revamped brand and
> website in place well before FOSS4G2017 to immediately benefit from it.
>
> Kind regards,
>
> Marc Vloemans
>
> Mobile +31(0)651 844262
> LinkedIn: http://nl.linkedin.com/in/marcvloemans
> Twitter: http://twitter.com/marcvloemans
> http://www.slideshare.net/marcvloemans
>
>
>
> _______________________________________________
> Marketing mailing listMarketing at lists.osgeo.orghttps://lists.osgeo.org/mailman/listinfo/marketing
>
>
>
> --
> Cameron Shorter,
> Software and Data Solutions Manager, Jirotech,
> Suite 112, Jones Bay Wharf,
> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>
> P +61 2 8099 9000 <+61%202%208099%209000>, M +61 419 142 254 <+61%20419%20142%20254>, W www.jirotech.com
>
>
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>
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