[Marketing] Motion on choice of agency GetInteractive for Rebrand & Website Project

Sun Mar 12 12:05:11 PDT 2017

+1 Astrid


Am 2017-03-11 21:53, schrieb Peter Batty:
> +1 Peter
> 
> Sorry I haven't had time recently to be directly engaged in this, but
> thanks to all of you who have been for pushing this ahead.
> 
> On Thu, Mar 9, 2017 at 11:09 AM, Cameron Shorter
> <cameron.shorter at gmail.com> wrote:
> 
>> Thank you Jeff, Jody and Marc for explaining the rigour you have
>> followed.
>> 
>> My vote is +1, which is in line with my trust in the people involved
>> and their prior track record, the process set up, and description of
>> how it was followed.
>> Cameron
>> 
>> On 9/3/17 12:36 pm, Jody Garnett wrote:
>> 
>> We may want a seperate thread for this one Cameron; should we take
>> your response as a +0 :)
>> 
>> +1 - Get Interactive - treated us (and this project) with respect,
>> handling their communication seriously demonstrating a great work
>> ethic in both their EOI and RFP responses. They were not the most
>> visually impressive response; but they more than made up for this
>> with communication and consideration.
>> 
>> It has been a bit of whirlwind so I am trying to remember what I
>> did:
>> 
>> - Took part in the EOI creation, rewriting some sections around how
>> projects are presented (to make it less confusing between osgeo
>> projects, community projects and incubation)
>> 
>> - Reviewed the EOI responses and attended some discussion meetings;
>> as part of this meeting I made some notes capturing the pros and
>> cons of the responses, and voted for the four short-listed
>> organizations.
>> 
>> - Helped craft the "EOI response" letters sent out to short listed
>> firms, using the notes above to both encourage respondents and to
>> highlight areas where the committee wanted more information
>> 
>> - Quickly reviewed the proposals with Helena (at a local GIS
>> conference). This review formed the core of a comparison between
>> proposals ("EOI/RFP Comments and Feedback" document), that was added
>> to be Antia, Jeffrey, Marc and others on both the marketing and
>> board lists.
>> 
>> - Tried to make a "Comparison RFP" spreadsheet of the responses
>> (wanted to double check the proposals for any variances - such as
>> cutting scope from their financials and not noting it as a
>> variance). This did not prove super useful; but the high level
>> comparison of costs helped me at least.
>> 
>> - Attended a meeting to select a firm, the "EOI/RFP Comments and
>> Feedback" document was updated over the course of the meeting to
>> help guide negotiations. Specifically we captured for each firm
>> a) what would be need from the firm? _example demonstrate an
>> understanding of scope_
>> b) what would be needed internally from OSGeo? _example volunteers
>> in the same timezone_
>> c) what questions do we have for negotiation? example: _Content
>> migration appears unrealistic - can you explain your approach._
>> 
>> - Helped "proposal response letters"  to the two firms selected for
>> Q&A interview - questions composed from the above document.
>> 
>> - I was only able to attend on of the Q&A interviews; I was quite
>> impressed by the selected firms questions for OSGeo, and work ethic
>> they displayed in their EOI and RFP. I also appreciated Jeffrey and
>> Marc's representation of OSGeo and our interests.
>> 
>> - I was able to talk to Marc about the second meeting, while he got
>> answers to the above questions (thanks Marc). The firm in question
>> did not match Get Interactive for being prepared.
>> 
>> Over the course of the above I did my best to keep osgeo board in
>> the loop; sending the above notes and documents osgeo-priv, and
>> highlighting the correspondence as they were saved into dropbox. I
>> think I also managed to email discuss at osgeo.org and ask for more
>> volunteers to take part :)
>> 
>> If anyone on the marketing committee (or osgeo board) needs a copy
>> of the notes referenced above give me a shout. Doing this
>> commercial-in-confidence stuff really conflicts with our "open all
>> the things" mantra at OSGeo.
>> 
>> --
>> Jody Garnett
>> On 8 March 2017 at 15:46, Cameron Shorter
>> <cameron.shorter at gmail.com> wrote:
>> 
>> Thank you to all who have put in a significant effort in pushing
>> through on this website re-branding activity.
>> For transparency, and to demonstrate the rigour that has been
>> applied to this process, could I please ask each person who has been
>> involved to explain the depth of your involvement in your
>> assessment, and why you agree with this motion (or not). I will then
>> vote based on my trust of the process and my trust that the
>> individuals involved have followed the process.
>> 
>> To start:
>> * I reviewed the RFQ that was developed and sent out, along with the
>> proposed process. I was impressed with the professionalism of both.
>> I am familiar with the individuals involved with this selection
>> process, and have been impressed over the years with their clear
>> thinking, ability to suggest good ideas, their follow through on
>> making things happen and professionalism. Assuming they confirm that
>> they have continued to be thorough in their process, and confident
>> in their selection, I shall back their decision.
>> 
>> Warm regards, Cameron
>> 
>> On 09-Mar-17 10:08 AM, Marc VLOEMANS wrote:
>> 
>> Dear Marketing List,
>> 
>> Thanks to the unrelenting energy of the Marketing Committee en
>> members of the Board, I have the pleasureof asking you for approval
>> of our choice of agency to conduct the Rebranding and Website
>> Project for OSGeo: GetInteractive (for examples of their previous
>> work see www.getinteractive.nl [5])
>> 
>> I herewith ask you formally to approve the choice for GetInteractive
>> as the agency that will execute the Rebranding and Website Project
>> as previously described in the EoI and RFP. Please do so before
>> Saturday 12.00 noon CET. This allows the committee to draft the
>> contract and collect Board signature in order to have the agency
>> start the project in time.
>> 
>> Some back ground on the process:
>> - we cast our Call for Expression of Interest as widely as our
>> network and channels allowed
>> - we received 4 serious EoI's, which all were invited to send in a
>> proposal
>> - of these, 2 were shortlisted based on price and project scope
>> - GetInteractive was chosen as the winner, based on critical items
>> such as:
>> pricing, experience with community-sites, quality of reference
>> projects, comprehensiveness of their proposals, user-friendliness
>> and technical specifications of proposed CMS, their experience with
>> open source, realisme of planning and efforts, demonstrated
>> professionalism in the EoI/RFP process and such.
>> 
>> We have 'happily' drawn upon Jeffrey's particular experience in the
>> CMS-field and he has volunteered to manage the project on our
>> behalf. Jody's eye for detail and process has kept us on track as
>> the overall planning needed to be met. Therefore  I feel we have
>> achieved the best value for our money and can safely enter the next
>> stage in the project.
>> 
>> Again, I wish to thank all involved in a process that has been
>> executed meticulously but (thankfully) fast enough to have our
>> revamped brand and website in place well before FOSS4G2017 to
>> immediately benefit from it.
>> 
>> Kind regards,
>> 
>> Marc Vloemans
>> 
>> Mobile +31(0)651 844262
>> LinkedIn: http://nl.linkedin.com/in/marcvloemans [6]
>> Twitter: http://twitter.com/marcvloemans [7]
>> http://www.slideshare.net/marcvloemans [8]
>> 
>> _______________________________________________
>> Marketing mailing list
>> Marketing at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/marketing [1]
>> 
>> --
>> Cameron Shorter,
>> Software and Data Solutions Manager, Jirotech,
>> Suite 112, Jones Bay Wharf,
>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>> 
>> P +61 2 8099 9000 [2], M +61 419 142 254 [3], W www.jirotech.com [4]
>> _______________________________________________ Marketing mailing
>> list Marketing at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/marketing [1]
> 
> --
> Cameron Shorter
> M +61 419 142 254 [3]
> 
> _______________________________________________
> Marketing mailing list
> Marketing at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/marketing [1]
> 
> 
> 
> Links:
> ------
> [1] https://lists.osgeo.org/mailman/listinfo/marketing
> [2] tel:+61%202%208099%209000
> [3] tel:+61%20419%20142%20254
> [4] http://www.jirotech.com
> [5] http://www.getinteractive.nl/
> [6] http://nl.linkedin.com/in/marcvloemans
> [7] http://twitter.com/marcvloemans
> [8] http://www.slideshare.net/marcvloemans
> _______________________________________________
> Marketing mailing list
> Marketing at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/marketing

-- 
http://wiki.osgeo.org/wiki/User:Astrid_Emde