[Marketing] Motion on choice of agency GetInteractive for Rebrand & Website Project

Sun Mar 12 12:09:30 PDT 2017

+0 Nick


2017-03-12 20:05 GMT+01:00 Astrid Emde (OSGeo) <astrid_emde at osgeo.org>:

> +1 Astrid
>
>
>
> Am 2017-03-11 21:53, schrieb Peter Batty:
>
>> +1 Peter
>>
>> Sorry I haven't had time recently to be directly engaged in this, but
>> thanks to all of you who have been for pushing this ahead.
>>
>> On Thu, Mar 9, 2017 at 11:09 AM, Cameron Shorter
>> <cameron.shorter at gmail.com> wrote:
>>
>> Thank you Jeff, Jody and Marc for explaining the rigour you have
>>> followed.
>>>
>>> My vote is +1, which is in line with my trust in the people involved
>>> and their prior track record, the process set up, and description of
>>> how it was followed.
>>> Cameron
>>>
>>> On 9/3/17 12:36 pm, Jody Garnett wrote:
>>>
>>> We may want a seperate thread for this one Cameron; should we take
>>> your response as a +0 :)
>>>
>>> +1 - Get Interactive - treated us (and this project) with respect,
>>> handling their communication seriously demonstrating a great work
>>> ethic in both their EOI and RFP responses. They were not the most
>>> visually impressive response; but they more than made up for this
>>> with communication and consideration.
>>>
>>> It has been a bit of whirlwind so I am trying to remember what I
>>> did:
>>>
>>> - Took part in the EOI creation, rewriting some sections around how
>>> projects are presented (to make it less confusing between osgeo
>>> projects, community projects and incubation)
>>>
>>> - Reviewed the EOI responses and attended some discussion meetings;
>>> as part of this meeting I made some notes capturing the pros and
>>> cons of the responses, and voted for the four short-listed
>>> organizations.
>>>
>>> - Helped craft the "EOI response" letters sent out to short listed
>>> firms, using the notes above to both encourage respondents and to
>>> highlight areas where the committee wanted more information
>>>
>>> - Quickly reviewed the proposals with Helena (at a local GIS
>>> conference). This review formed the core of a comparison between
>>> proposals ("EOI/RFP Comments and Feedback" document), that was added
>>> to be Antia, Jeffrey, Marc and others on both the marketing and
>>> board lists.
>>>
>>> - Tried to make a "Comparison RFP" spreadsheet of the responses
>>> (wanted to double check the proposals for any variances - such as
>>> cutting scope from their financials and not noting it as a
>>> variance). This did not prove super useful; but the high level
>>> comparison of costs helped me at least.
>>>
>>> - Attended a meeting to select a firm, the "EOI/RFP Comments and
>>> Feedback" document was updated over the course of the meeting to
>>> help guide negotiations. Specifically we captured for each firm
>>> a) what would be need from the firm? _example demonstrate an
>>> understanding of scope_
>>> b) what would be needed internally from OSGeo? _example volunteers
>>> in the same timezone_
>>> c) what questions do we have for negotiation? example: _Content
>>> migration appears unrealistic - can you explain your approach._
>>>
>>>
>>> - Helped "proposal response letters"  to the two firms selected for
>>> Q&A interview - questions composed from the above document.
>>>
>>> - I was only able to attend on of the Q&A interviews; I was quite
>>> impressed by the selected firms questions for OSGeo, and work ethic
>>> they displayed in their EOI and RFP. I also appreciated Jeffrey and
>>> Marc's representation of OSGeo and our interests.
>>>
>>> - I was able to talk to Marc about the second meeting, while he got
>>> answers to the above questions (thanks Marc). The firm in question
>>> did not match Get Interactive for being prepared.
>>>
>>> Over the course of the above I did my best to keep osgeo board in
>>> the loop; sending the above notes and documents osgeo-priv, and
>>> highlighting the correspondence as they were saved into dropbox. I
>>> think I also managed to email discuss at osgeo.org and ask for more
>>> volunteers to take part :)
>>>
>>> If anyone on the marketing committee (or osgeo board) needs a copy
>>> of the notes referenced above give me a shout. Doing this
>>> commercial-in-confidence stuff really conflicts with our "open all
>>> the things" mantra at OSGeo.
>>>
>>> --
>>> Jody Garnett
>>> On 8 March 2017 at 15:46, Cameron Shorter
>>> <cameron.shorter at gmail.com> wrote:
>>>
>>> Thank you to all who have put in a significant effort in pushing
>>> through on this website re-branding activity.
>>> For transparency, and to demonstrate the rigour that has been
>>> applied to this process, could I please ask each person who has been
>>> involved to explain the depth of your involvement in your
>>> assessment, and why you agree with this motion (or not). I will then
>>> vote based on my trust of the process and my trust that the
>>> individuals involved have followed the process.
>>>
>>> To start:
>>> * I reviewed the RFQ that was developed and sent out, along with the
>>> proposed process. I was impressed with the professionalism of both.
>>> I am familiar with the individuals involved with this selection
>>> process, and have been impressed over the years with their clear
>>> thinking, ability to suggest good ideas, their follow through on
>>> making things happen and professionalism. Assuming they confirm that
>>> they have continued to be thorough in their process, and confident
>>> in their selection, I shall back their decision.
>>>
>>> Warm regards, Cameron
>>>
>>> On 09-Mar-17 10:08 AM, Marc VLOEMANS wrote:
>>>
>>> Dear Marketing List,
>>>
>>> Thanks to the unrelenting energy of the Marketing Committee en
>>> members of the Board, I have the pleasureof asking you for approval
>>> of our choice of agency to conduct the Rebranding and Website
>>> Project for OSGeo: GetInteractive (for examples of their previous
>>> work see www.getinteractive.nl [5])
>>>
>>>
>>> I herewith ask you formally to approve the choice for GetInteractive
>>> as the agency that will execute the Rebranding and Website Project
>>> as previously described in the EoI and RFP. Please do so before
>>> Saturday 12.00 noon CET. This allows the committee to draft the
>>> contract and collect Board signature in order to have the agency
>>> start the project in time.
>>>
>>> Some back ground on the process:
>>> - we cast our Call for Expression of Interest as widely as our
>>> network and channels allowed
>>> - we received 4 serious EoI's, which all were invited to send in a
>>> proposal
>>> - of these, 2 were shortlisted based on price and project scope
>>> - GetInteractive was chosen as the winner, based on critical items
>>> such as:
>>> pricing, experience with community-sites, quality of reference
>>> projects, comprehensiveness of their proposals, user-friendliness
>>> and technical specifications of proposed CMS, their experience with
>>> open source, realisme of planning and efforts, demonstrated
>>> professionalism in the EoI/RFP process and such.
>>>
>>> We have 'happily' drawn upon Jeffrey's particular experience in the
>>> CMS-field and he has volunteered to manage the project on our
>>> behalf. Jody's eye for detail and process has kept us on track as
>>> the overall planning needed to be met. Therefore  I feel we have
>>> achieved the best value for our money and can safely enter the next
>>> stage in the project.
>>>
>>> Again, I wish to thank all involved in a process that has been
>>> executed meticulously but (thankfully) fast enough to have our
>>> revamped brand and website in place well before FOSS4G2017 to
>>> immediately benefit from it.
>>>
>>> Kind regards,
>>>
>>> Marc Vloemans
>>>
>>> Mobile +31(0)651 844262
>>> LinkedIn: http://nl.linkedin.com/in/marcvloemans [6]
>>> Twitter: http://twitter.com/marcvloemans [7]
>>> http://www.slideshare.net/marcvloemans [8]
>>>
>>> _______________________________________________
>>> Marketing mailing list
>>> Marketing at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/marketing [1]
>>>
>>> --
>>> Cameron Shorter,
>>> Software and Data Solutions Manager, Jirotech,
>>> Suite 112, Jones Bay Wharf,
>>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>>>
>>> P +61 2 8099 9000 [2], M +61 419 142 254 [3], W www.jirotech.com [4]
>>> _______________________________________________ Marketing mailing
>>> list Marketing at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/marketing [1]
>>>
>>
>> --
>> Cameron Shorter
>> M +61 419 142 254 [3]
>>
>> _______________________________________________
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>> Marketing at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/marketing [1]
>>
>>
>>
>> Links:
>> ------
>> [1] https://lists.osgeo.org/mailman/listinfo/marketing
>> [2] tel:+61%202%208099%209000
>> [3] tel:+61%20419%20142%20254
>> [4] http://www.jirotech.com
>> [5] http://www.getinteractive.nl/
>> [6] http://nl.linkedin.com/in/marcvloemans
>> [7] http://twitter.com/marcvloemans
>> [8] http://www.slideshare.net/marcvloemans
>> _______________________________________________
>> Marketing mailing list
>> Marketing at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/marketing
>>
>
> --
> http://wiki.osgeo.org/wiki/User:Astrid_Emde
>
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