[Marketing] Motion on choice of agency GetInteractive for Rebrand & Website Project

Harrison Grundy harrison.grundy at astrodoggroup.com
Sun Mar 12 12:31:25 PDT 2017


+1 Harrison

> On Mar 12, 2017, at 1:09 PM, nicolas bozon <nicolas.bozon at gmail.com> wrote:
> 
> +0 Nick
> 
> 
> 
> 2017-03-12 20:05 GMT+01:00 Astrid Emde (OSGeo) <astrid_emde at osgeo.org>:
>> +1 Astrid
>> 
>> 
>> 
>> Am 2017-03-11 21:53, schrieb Peter Batty:
>>> +1 Peter
>>> 
>>> Sorry I haven't had time recently to be directly engaged in this, but
>>> thanks to all of you who have been for pushing this ahead.
>>> 
>>> On Thu, Mar 9, 2017 at 11:09 AM, Cameron Shorter
>>> <cameron.shorter at gmail.com> wrote:
>>> 
>>>> Thank you Jeff, Jody and Marc for explaining the rigour you have
>>>> followed.
>>>> 
>>>> My vote is +1, which is in line with my trust in the people involved
>>>> and their prior track record, the process set up, and description of
>>>> how it was followed.
>>>> Cameron
>>>> 
>>>> On 9/3/17 12:36 pm, Jody Garnett wrote:
>>>> 
>>>> We may want a seperate thread for this one Cameron; should we take
>>>> your response as a +0 :)
>>>> 
>>>> +1 - Get Interactive - treated us (and this project) with respect,
>>>> handling their communication seriously demonstrating a great work
>>>> ethic in both their EOI and RFP responses. They were not the most
>>>> visually impressive response; but they more than made up for this
>>>> with communication and consideration.
>>>> 
>>>> It has been a bit of whirlwind so I am trying to remember what I
>>>> did:
>>>> 
>>>> - Took part in the EOI creation, rewriting some sections around how
>>>> projects are presented (to make it less confusing between osgeo
>>>> projects, community projects and incubation)
>>>> 
>>>> - Reviewed the EOI responses and attended some discussion meetings;
>>>> as part of this meeting I made some notes capturing the pros and
>>>> cons of the responses, and voted for the four short-listed
>>>> organizations.
>>>> 
>>>> - Helped craft the "EOI response" letters sent out to short listed
>>>> firms, using the notes above to both encourage respondents and to
>>>> highlight areas where the committee wanted more information
>>>> 
>>>> - Quickly reviewed the proposals with Helena (at a local GIS
>>>> conference). This review formed the core of a comparison between
>>>> proposals ("EOI/RFP Comments and Feedback" document), that was added
>>>> to be Antia, Jeffrey, Marc and others on both the marketing and
>>>> board lists.
>>>> 
>>>> - Tried to make a "Comparison RFP" spreadsheet of the responses
>>>> (wanted to double check the proposals for any variances - such as
>>>> cutting scope from their financials and not noting it as a
>>>> variance). This did not prove super useful; but the high level
>>>> comparison of costs helped me at least.
>>>> 
>>>> - Attended a meeting to select a firm, the "EOI/RFP Comments and
>>>> Feedback" document was updated over the course of the meeting to
>>>> help guide negotiations. Specifically we captured for each firm
>>>> a) what would be need from the firm? _example demonstrate an
>>>> understanding of scope_
>>>> b) what would be needed internally from OSGeo? _example volunteers
>>>> in the same timezone_
>>>> c) what questions do we have for negotiation? example: _Content
>>>> migration appears unrealistic - can you explain your approach._
>>>> 
>>>> 
>>>> - Helped "proposal response letters"  to the two firms selected for
>>>> Q&A interview - questions composed from the above document.
>>>> 
>>>> - I was only able to attend on of the Q&A interviews; I was quite
>>>> impressed by the selected firms questions for OSGeo, and work ethic
>>>> they displayed in their EOI and RFP. I also appreciated Jeffrey and
>>>> Marc's representation of OSGeo and our interests.
>>>> 
>>>> - I was able to talk to Marc about the second meeting, while he got
>>>> answers to the above questions (thanks Marc). The firm in question
>>>> did not match Get Interactive for being prepared.
>>>> 
>>>> Over the course of the above I did my best to keep osgeo board in
>>>> the loop; sending the above notes and documents osgeo-priv, and
>>>> highlighting the correspondence as they were saved into dropbox. I
>>>> think I also managed to email discuss at osgeo.org and ask for more
>>>> volunteers to take part :)
>>>> 
>>>> If anyone on the marketing committee (or osgeo board) needs a copy
>>>> of the notes referenced above give me a shout. Doing this
>>>> commercial-in-confidence stuff really conflicts with our "open all
>>>> the things" mantra at OSGeo.
>>>> 
>>>> --
>>>> Jody Garnett
>>>> On 8 March 2017 at 15:46, Cameron Shorter
>>>> <cameron.shorter at gmail.com> wrote:
>>>> 
>>>> Thank you to all who have put in a significant effort in pushing
>>>> through on this website re-branding activity.
>>>> For transparency, and to demonstrate the rigour that has been
>>>> applied to this process, could I please ask each person who has been
>>>> involved to explain the depth of your involvement in your
>>>> assessment, and why you agree with this motion (or not). I will then
>>>> vote based on my trust of the process and my trust that the
>>>> individuals involved have followed the process.
>>>> 
>>>> To start:
>>>> * I reviewed the RFQ that was developed and sent out, along with the
>>>> proposed process. I was impressed with the professionalism of both.
>>>> I am familiar with the individuals involved with this selection
>>>> process, and have been impressed over the years with their clear
>>>> thinking, ability to suggest good ideas, their follow through on
>>>> making things happen and professionalism. Assuming they confirm that
>>>> they have continued to be thorough in their process, and confident
>>>> in their selection, I shall back their decision.
>>>> 
>>>> Warm regards, Cameron
>>>> 
>>>> On 09-Mar-17 10:08 AM, Marc VLOEMANS wrote:
>>>> 
>>>> Dear Marketing List,
>>>> 
>>>> Thanks to the unrelenting energy of the Marketing Committee en
>>>> members of the Board, I have the pleasureof asking you for approval
>>>> of our choice of agency to conduct the Rebranding and Website
>>>> Project for OSGeo: GetInteractive (for examples of their previous
>>>> work see www.getinteractive.nl [5])
>>>> 
>>>> 
>>>> I herewith ask you formally to approve the choice for GetInteractive
>>>> as the agency that will execute the Rebranding and Website Project
>>>> as previously described in the EoI and RFP. Please do so before
>>>> Saturday 12.00 noon CET. This allows the committee to draft the
>>>> contract and collect Board signature in order to have the agency
>>>> start the project in time.
>>>> 
>>>> Some back ground on the process:
>>>> - we cast our Call for Expression of Interest as widely as our
>>>> network and channels allowed
>>>> - we received 4 serious EoI's, which all were invited to send in a
>>>> proposal
>>>> - of these, 2 were shortlisted based on price and project scope
>>>> - GetInteractive was chosen as the winner, based on critical items
>>>> such as:
>>>> pricing, experience with community-sites, quality of reference
>>>> projects, comprehensiveness of their proposals, user-friendliness
>>>> and technical specifications of proposed CMS, their experience with
>>>> open source, realisme of planning and efforts, demonstrated
>>>> professionalism in the EoI/RFP process and such.
>>>> 
>>>> We have 'happily' drawn upon Jeffrey's particular experience in the
>>>> CMS-field and he has volunteered to manage the project on our
>>>> behalf. Jody's eye for detail and process has kept us on track as
>>>> the overall planning needed to be met. Therefore  I feel we have
>>>> achieved the best value for our money and can safely enter the next
>>>> stage in the project.
>>>> 
>>>> Again, I wish to thank all involved in a process that has been
>>>> executed meticulously but (thankfully) fast enough to have our
>>>> revamped brand and website in place well before FOSS4G2017 to
>>>> immediately benefit from it.
>>>> 
>>>> Kind regards,
>>>> 
>>>> Marc Vloemans
>>>> 
>>>> Mobile +31(0)651 844262
>>>> LinkedIn: http://nl.linkedin.com/in/marcvloemans [6]
>>>> Twitter: http://twitter.com/marcvloemans [7]
>>>> http://www.slideshare.net/marcvloemans [8]
>>>> 
>>>> _______________________________________________
>>>> Marketing mailing list
>>>> Marketing at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/marketing [1]
>>>> 
>>>> --
>>>> Cameron Shorter,
>>>> Software and Data Solutions Manager, Jirotech,
>>>> Suite 112, Jones Bay Wharf,
>>>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>>>> 
>>>> P +61 2 8099 9000 [2], M +61 419 142 254 [3], W www.jirotech.com [4]
>>>> _______________________________________________ Marketing mailing
>>>> list Marketing at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/marketing [1]
>>> 
>>> --
>>> Cameron Shorter
>>> M +61 419 142 254 [3]
>>> 
>>> _______________________________________________
>>> Marketing mailing list
>>> Marketing at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/marketing [1]
>>> 
>>> 
>>> 
>>> Links:
>>> ------
>>> [1] https://lists.osgeo.org/mailman/listinfo/marketing
>>> [2] tel:+61%202%208099%209000
>>> [3] tel:+61%20419%20142%20254
>>> [4] http://www.jirotech.com
>>> [5] http://www.getinteractive.nl/
>>> [6] http://nl.linkedin.com/in/marcvloemans
>>> [7] http://twitter.com/marcvloemans
>>> [8] http://www.slideshare.net/marcvloemans
>>> _______________________________________________
>>> Marketing mailing list
>>> Marketing at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/marketing
>> 
>> -- 
>> http://wiki.osgeo.org/wiki/User:Astrid_Emde
>> 
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