[Oceania-Board] Funding request for FOSS4G SotM Oceania 2023 TGP

[eli]

Hi Alex,

good to know we can get the OSGeo's $5,000 USD, that money will allow us to
extend the number of grants (or the amount of the single tiers, to be
discussed later)! Total cost is around $15,000 NZD, not $50,000, probably
was it a typo in your email?

I also understand your point about one only budget for the conference, and
probably would be easier if the TGP budget were allocated by the finance
committee as a percentage of the overall budget. I'm quite happy to go with
it, the only note is that the TGP committee needs to know pretty early at
least what the basic sum of the allocated funding would be, so we can
decide the number and amount of grants and start the application process.
The sooner we open the program, the better people can organise themselves
for travelling.

Maybe worth discussing this in the next conference committee meeting?

Il giorno lun 8 mag 2023 alle ore 14:52 Alex Leith <alexgleith at gmail.com>
ha scritto:

> Hey Eli and others
>
> Advice I received in Tanzania about their TGP was to ensure people have
> skin in the game, i.e., they pay up front and are reimbursed when they
> arrive. I know we have worked a few different ways, and Ewen's advice is
> going to be the most recent.
>
> On funding, can you help me understand how the total is being funded?
>
> The total cost is around $50,000 NZD, with this representing a request of
> $13,500 AUD.
>
> Also note that we have been invited to submit a request to the OSGeo Board
> for funding support, which has been $5,000 USD in the past. So we are
> pretty much guaranteed that funding.
>
> Overall, the OSGeo Oceania budget can't be separated from the Oceania
> Conference budget, so as long as there is a surplus from the conference
> that can cover any TGP funds, I'm happy to support, essentially.
>
> If this is the base "seed" funding request, then I think we should support
> the $13,500 proposed, but again, I'd like to see where the rest is coming
> from and perhaps some kind of agreement from the conference for a
> percentage of sponsorship to go to grants too, perhaps.
>
> Cheers,
>
>
>
>
>
> On Mon, 8 May 2023 at 11:58, eli <elipuccioni at gmail.com> wrote:
>
>> Hi Ewen,
>>
>> Thanks so much for the feedback, those are actually very good points and
>> I'm just kicking myself for not having thought about these ideas before,
>> they surely can make life easier for all of us. I'll make sure I put your
>> suggestions in the TGP Google Drive for discussion and implementation for
>> this round.
>> Btw, if you - or any other people - want to join the TGP group and help
>> out, I'd be glad to have you aboard!
>>
>> cheers,
>> Elisa
>>
>>
>>
>> Il giorno dom 7 mag 2023 alle ore 23:46 Ewen Hill <ewen.hill at gmail.com>
>> ha scritto:
>>
>>> Hi Eli,
>>>    I hope you are well and as usual, nothing to comment on as it is all
>>> fabulous. It would be great however to discuss a better way of distribution
>>> of funds at the conference.
>>>
>>> Proposal:
>>> 1. All successful applicants are asked to provide their Bank account
>>> details when they are confirmed as successful so these can be pre loaded
>>> and tested ( We had a few account issues in Fiji about TGP recipients not
>>> knowing their account)
>>> 2. We consider providing a stipend or we have a more robust way of
>>> receiving receipts (there must be a basic receipt app
>>> with multiple currencies we could use for not a lot)
>>> 3. We consider providing on day one of their arrival at the venue a set
>>> amount so that have funds available during the event. Jonah emptied a few
>>> ATMs in Suva to cover costs.
>>>
>>> That would make the entire process a lot easier than seeking out the TGP
>>> rep * many each day and for funds to be urgently transferred and make the
>>> TGP recipient a happier person who is spending time at the conference
>>> learning rather than following up.
>>>
>>> Regards
>>>
>>>
>>> Ewen
>>>
>>> On Thu, 4 May 2023 at 09:00, eli <elipuccioni at gmail.com> wrote:
>>>
>>>> Hi Board,
>>>>
>>>> On behalf of the Travel Grant Program (TGP), I would like to submit to
>>>> your attention our request for funding for the Travel Grant Program of the
>>>> upcoming FOSS4G SotM Oceania Conference in Auckland this October.
>>>>
>>>> The TGP is becoming a beloved tradition for our conferences and has
>>>> helped many people, including myself, attending the conference in the past
>>>> years.Last year only we were able to send funding to 18 people and we aim
>>>> to repeat this successful outcome this year.
>>>>
>>>> We are happy to answer all your questions and receive your feedback.
>>>>
>>>> I'm very excited to be part of this program and I hope to see as many
>>>> of you as possible in Auckland!
>>>>
>>>> Cheers,
>>>> Elisa
>>>>
>>>>
>>>> --
>>>> Potrebbe andar peggio...potrebbe piovere!
>>>> _______________________________________________
>>>> Oceania-Board mailing list
>>>> Oceania-Board at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>
>>>
>>>
>>> --
>>> Warm Regards
>>>
>>> Ewen Hill
>>>
>>>
>>
>> --
>> Potrebbe andar peggio...potrebbe piovere!
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>> Oceania-Board mailing list
>> Oceania-Board at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>
>
>
> --
> Alex Leith
> m: 0419189050
>


-- 
Potrebbe andar peggio...potrebbe piovere!
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