[Oceania-Board] Funding request for FOSS4G SotM Oceania 2023 TGP

Sun May 7 20:49:21 PDT 2023

Hey Eli

I was adding up the numbers in this table to come up with the $50 k, but I
understand that funds will be allocated only as they are available...

[image: image.png]
Yep, let's talk about it at the conference committee and I've added it to
the next Board meeting agenda, which is next week.

Cheers,

On Mon, 8 May 2023 at 13:34, eli <elipuccioni at gmail.com> wrote:

> Hi Alex,
>
> good to know we can get the OSGeo's $5,000 USD, that money will allow us
> to extend the number of grants (or the amount of the single tiers, to be
> discussed later)! Total cost is around $15,000 NZD, not $50,000, probably
> was it a typo in your email?
>
> I also understand your point about one only budget for the conference, and
> probably would be easier if the TGP budget were allocated by the finance
> committee as a percentage of the overall budget. I'm quite happy to go with
> it, the only note is that the TGP committee needs to know pretty early at
> least what the basic sum of the allocated funding would be, so we can
> decide the number and amount of grants and start the application process.
> The sooner we open the program, the better people can organise themselves
> for travelling.
>
> Maybe worth discussing this in the next conference committee meeting?
>
> Il giorno lun 8 mag 2023 alle ore 14:52 Alex Leith <alexgleith at gmail.com>
> ha scritto:
>
>> Hey Eli and others
>>
>> Advice I received in Tanzania about their TGP was to ensure people have
>> skin in the game, i.e., they pay up front and are reimbursed when they
>> arrive. I know we have worked a few different ways, and Ewen's advice is
>> going to be the most recent.
>>
>> On funding, can you help me understand how the total is being funded?
>>
>> The total cost is around $50,000 NZD, with this representing a request of
>> $13,500 AUD.
>>
>> Also note that we have been invited to submit a request to the OSGeo
>> Board for funding support, which has been $5,000 USD in the past. So we are
>> pretty much guaranteed that funding.
>>
>> Overall, the OSGeo Oceania budget can't be separated from the Oceania
>> Conference budget, so as long as there is a surplus from the conference
>> that can cover any TGP funds, I'm happy to support, essentially.
>>
>> If this is the base "seed" funding request, then I think we should
>> support the $13,500 proposed, but again, I'd like to see where the rest is
>> coming from and perhaps some kind of agreement from the conference for a
>> percentage of sponsorship to go to grants too, perhaps.
>>
>> Cheers,
>>
>>
>>
>>
>>
>> On Mon, 8 May 2023 at 11:58, eli <elipuccioni at gmail.com> wrote:
>>
>>> Hi Ewen,
>>>
>>> Thanks so much for the feedback, those are actually very good points and
>>> I'm just kicking myself for not having thought about these ideas before,
>>> they surely can make life easier for all of us. I'll make sure I put your
>>> suggestions in the TGP Google Drive for discussion and implementation for
>>> this round.
>>> Btw, if you - or any other people - want to join the TGP group and help
>>> out, I'd be glad to have you aboard!
>>>
>>> cheers,
>>> Elisa
>>>
>>>
>>>
>>> Il giorno dom 7 mag 2023 alle ore 23:46 Ewen Hill <ewen.hill at gmail.com>
>>> ha scritto:
>>>
>>>> Hi Eli,
>>>>    I hope you are well and as usual, nothing to comment on as it is all
>>>> fabulous. It would be great however to discuss a better way of distribution
>>>> of funds at the conference.
>>>>
>>>> Proposal:
>>>> 1. All successful applicants are asked to provide their Bank account
>>>> details when they are confirmed as successful so these can be pre loaded
>>>> and tested ( We had a few account issues in Fiji about TGP recipients not
>>>> knowing their account)
>>>> 2. We consider providing a stipend or we have a more robust way of
>>>> receiving receipts (there must be a basic receipt app
>>>> with multiple currencies we could use for not a lot)
>>>> 3. We consider providing on day one of their arrival at the venue a set
>>>> amount so that have funds available during the event. Jonah emptied a few
>>>> ATMs in Suva to cover costs.
>>>>
>>>> That would make the entire process a lot easier than seeking out the
>>>> TGP rep * many each day and for funds to be urgently transferred and make
>>>> the TGP recipient a happier person who is spending time at the conference
>>>> learning rather than following up.
>>>>
>>>> Regards
>>>>
>>>>
>>>> Ewen
>>>>
>>>> On Thu, 4 May 2023 at 09:00, eli <elipuccioni at gmail.com> wrote:
>>>>
>>>>> Hi Board,
>>>>>
>>>>> On behalf of the Travel Grant Program (TGP), I would like to submit to
>>>>> your attention our request for funding for the Travel Grant Program of the
>>>>> upcoming FOSS4G SotM Oceania Conference in Auckland this October.
>>>>>
>>>>> The TGP is becoming a beloved tradition for our conferences and has
>>>>> helped many people, including myself, attending the conference in the past
>>>>> years.Last year only we were able to send funding to 18 people and we aim
>>>>> to repeat this successful outcome this year.
>>>>>
>>>>> We are happy to answer all your questions and receive your feedback.
>>>>>
>>>>> I'm very excited to be part of this program and I hope to see as many
>>>>> of you as possible in Auckland!
>>>>>
>>>>> Cheers,
>>>>> Elisa
>>>>>
>>>>>
>>>>> --
>>>>> Potrebbe andar peggio...potrebbe piovere!
>>>>> _______________________________________________
>>>>> Oceania-Board mailing list
>>>>> Oceania-Board at lists.osgeo.org
>>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>>
>>>>
>>>>
>>>> --
>>>> Warm Regards
>>>>
>>>> Ewen Hill
>>>>
>>>>
>>>
>>> --
>>> Potrebbe andar peggio...potrebbe piovere!
>>> _______________________________________________
>>> Oceania-Board mailing list
>>> Oceania-Board at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>
>>
>>
>> --
>> Alex Leith
>> m: 0419189050
>>
>
>
> --
> Potrebbe andar peggio...potrebbe piovere!
>

-- 
Alex Leith
m: 0419189050
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