[Oceania-Board] Funding request for FOSS4G SotM Oceania 2023 TGP

Sun May 7 21:36:12 PDT 2023

oh you were adding the totals!
those are the tiers we're thinking:

tier 1: $2,250 NZD per grant
tier 2: $1,200 NZD per grant
tier 3: $250 NZD per grant

Then, as the initial number of grants, we propose to have 3 grants for tier
1, 5 grants for tier 2 and 5 grants for tier 3, for a total of $14,000 NZD.
Does it make sense? Apologies for the confusion!

Il giorno lun 8 mag 2023 alle ore 15:49 Alex Leith <alexgleith at gmail.com>
ha scritto:

> Hey Eli
>
> I was adding up the numbers in this table to come up with the $50 k, but I
> understand that funds will be allocated only as they are available...
>
> [image: image.png]
> Yep, let's talk about it at the conference committee and I've added it to
> the next Board meeting agenda, which is next week.
>
> Cheers,
>
>
> On Mon, 8 May 2023 at 13:34, eli <elipuccioni at gmail.com> wrote:
>
>> Hi Alex,
>>
>> good to know we can get the OSGeo's $5,000 USD, that money will allow us
>> to extend the number of grants (or the amount of the single tiers, to be
>> discussed later)! Total cost is around $15,000 NZD, not $50,000, probably
>> was it a typo in your email?
>>
>> I also understand your point about one only budget for the conference,
>> and probably would be easier if the TGP budget were allocated by the
>> finance committee as a percentage of the overall budget. I'm quite happy to
>> go with it, the only note is that the TGP committee needs to know pretty
>> early at least what the basic sum of the allocated funding would be, so we
>> can decide the number and amount of grants and start the application
>> process. The sooner we open the program, the better people can organise
>> themselves for travelling.
>>
>> Maybe worth discussing this in the next conference committee meeting?
>>
>> Il giorno lun 8 mag 2023 alle ore 14:52 Alex Leith <alexgleith at gmail.com>
>> ha scritto:
>>
>>> Hey Eli and others
>>>
>>> Advice I received in Tanzania about their TGP was to ensure people have
>>> skin in the game, i.e., they pay up front and are reimbursed when they
>>> arrive. I know we have worked a few different ways, and Ewen's advice is
>>> going to be the most recent.
>>>
>>> On funding, can you help me understand how the total is being funded?
>>>
>>> The total cost is around $50,000 NZD, with this representing a request
>>> of $13,500 AUD.
>>>
>>> Also note that we have been invited to submit a request to the OSGeo
>>> Board for funding support, which has been $5,000 USD in the past. So we are
>>> pretty much guaranteed that funding.
>>>
>>> Overall, the OSGeo Oceania budget can't be separated from the Oceania
>>> Conference budget, so as long as there is a surplus from the conference
>>> that can cover any TGP funds, I'm happy to support, essentially.
>>>
>>> If this is the base "seed" funding request, then I think we should
>>> support the $13,500 proposed, but again, I'd like to see where the rest is
>>> coming from and perhaps some kind of agreement from the conference for a
>>> percentage of sponsorship to go to grants too, perhaps.
>>>
>>> Cheers,
>>>
>>>
>>>
>>>
>>>
>>> On Mon, 8 May 2023 at 11:58, eli <elipuccioni at gmail.com> wrote:
>>>
>>>> Hi Ewen,
>>>>
>>>> Thanks so much for the feedback, those are actually very good points
>>>> and I'm just kicking myself for not having thought about these ideas
>>>> before, they surely can make life easier for all of us. I'll make sure I
>>>> put your suggestions in the TGP Google Drive for discussion and
>>>> implementation for this round.
>>>> Btw, if you - or any other people - want to join the TGP group and help
>>>> out, I'd be glad to have you aboard!
>>>>
>>>> cheers,
>>>> Elisa
>>>>
>>>>
>>>>
>>>> Il giorno dom 7 mag 2023 alle ore 23:46 Ewen Hill <ewen.hill at gmail.com>
>>>> ha scritto:
>>>>
>>>>> Hi Eli,
>>>>>    I hope you are well and as usual, nothing to comment on as it is
>>>>> all fabulous. It would be great however to discuss a better way of
>>>>> distribution of funds at the conference.
>>>>>
>>>>> Proposal:
>>>>> 1. All successful applicants are asked to provide their Bank account
>>>>> details when they are confirmed as successful so these can be pre loaded
>>>>> and tested ( We had a few account issues in Fiji about TGP recipients not
>>>>> knowing their account)
>>>>> 2. We consider providing a stipend or we have a more robust way of
>>>>> receiving receipts (there must be a basic receipt app
>>>>> with multiple currencies we could use for not a lot)
>>>>> 3. We consider providing on day one of their arrival at the venue a
>>>>> set amount so that have funds available during the event. Jonah emptied a
>>>>> few ATMs in Suva to cover costs.
>>>>>
>>>>> That would make the entire process a lot easier than seeking out the
>>>>> TGP rep * many each day and for funds to be urgently transferred and make
>>>>> the TGP recipient a happier person who is spending time at the conference
>>>>> learning rather than following up.
>>>>>
>>>>> Regards
>>>>>
>>>>>
>>>>> Ewen
>>>>>
>>>>> On Thu, 4 May 2023 at 09:00, eli <elipuccioni at gmail.com> wrote:
>>>>>
>>>>>> Hi Board,
>>>>>>
>>>>>> On behalf of the Travel Grant Program (TGP), I would like to submit
>>>>>> to your attention our request for funding for the Travel Grant Program of
>>>>>> the upcoming FOSS4G SotM Oceania Conference in Auckland this October.
>>>>>>
>>>>>> The TGP is becoming a beloved tradition for our conferences and has
>>>>>> helped many people, including myself, attending the conference in the past
>>>>>> years.Last year only we were able to send funding to 18 people and we aim
>>>>>> to repeat this successful outcome this year.
>>>>>>
>>>>>> We are happy to answer all your questions and receive your feedback.
>>>>>>
>>>>>> I'm very excited to be part of this program and I hope to see as many
>>>>>> of you as possible in Auckland!
>>>>>>
>>>>>> Cheers,
>>>>>> Elisa
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Potrebbe andar peggio...potrebbe piovere!
>>>>>> _______________________________________________
>>>>>> Oceania-Board mailing list
>>>>>> Oceania-Board at lists.osgeo.org
>>>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Warm Regards
>>>>>
>>>>> Ewen Hill
>>>>>
>>>>>
>>>>
>>>> --
>>>> Potrebbe andar peggio...potrebbe piovere!
>>>> _______________________________________________
>>>> Oceania-Board mailing list
>>>> Oceania-Board at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>
>>>
>>>
>>> --
>>> Alex Leith
>>> m: 0419189050
>>>
>>
>>
>> --
>> Potrebbe andar peggio...potrebbe piovere!
>>
>
>
> --
> Alex Leith
> m: 0419189050
>

-- 
Potrebbe andar peggio...potrebbe piovere!
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