[Oceania-Board] Funding request for FOSS4G SotM Oceania 2023 TGP

Sun May 7 21:37:08 PDT 2023

Oh they're the totals! haha, whoops! Got it, thanks!

On Mon, 8 May 2023 at 14:36, eli <elipuccioni at gmail.com> wrote:

> oh you were adding the totals!
> those are the tiers we're thinking:
>
> tier 1: $2,250 NZD per grant
> tier 2: $1,200 NZD per grant
> tier 3: $250 NZD per grant
>
> Then, as the initial number of grants, we propose to have 3 grants for
> tier 1, 5 grants for tier 2 and 5 grants for tier 3, for a total of $14,000
> NZD. Does it make sense? Apologies for the confusion!
>
>
> Il giorno lun 8 mag 2023 alle ore 15:49 Alex Leith <alexgleith at gmail.com>
> ha scritto:
>
>> Hey Eli
>>
>> I was adding up the numbers in this table to come up with the $50 k, but
>> I understand that funds will be allocated only as they are available...
>>
>> [image: image.png]
>> Yep, let's talk about it at the conference committee and I've added it to
>> the next Board meeting agenda, which is next week.
>>
>> Cheers,
>>
>>
>> On Mon, 8 May 2023 at 13:34, eli <elipuccioni at gmail.com> wrote:
>>
>>> Hi Alex,
>>>
>>> good to know we can get the OSGeo's $5,000 USD, that money will allow us
>>> to extend the number of grants (or the amount of the single tiers, to be
>>> discussed later)! Total cost is around $15,000 NZD, not $50,000, probably
>>> was it a typo in your email?
>>>
>>> I also understand your point about one only budget for the conference,
>>> and probably would be easier if the TGP budget were allocated by the
>>> finance committee as a percentage of the overall budget. I'm quite happy to
>>> go with it, the only note is that the TGP committee needs to know pretty
>>> early at least what the basic sum of the allocated funding would be, so we
>>> can decide the number and amount of grants and start the application
>>> process. The sooner we open the program, the better people can organise
>>> themselves for travelling.
>>>
>>> Maybe worth discussing this in the next conference committee meeting?
>>>
>>> Il giorno lun 8 mag 2023 alle ore 14:52 Alex Leith <alexgleith at gmail.com>
>>> ha scritto:
>>>
>>>> Hey Eli and others
>>>>
>>>> Advice I received in Tanzania about their TGP was to ensure people have
>>>> skin in the game, i.e., they pay up front and are reimbursed when they
>>>> arrive. I know we have worked a few different ways, and Ewen's advice is
>>>> going to be the most recent.
>>>>
>>>> On funding, can you help me understand how the total is being funded?
>>>>
>>>> The total cost is around $50,000 NZD, with this representing a request
>>>> of $13,500 AUD.
>>>>
>>>> Also note that we have been invited to submit a request to the OSGeo
>>>> Board for funding support, which has been $5,000 USD in the past. So we are
>>>> pretty much guaranteed that funding.
>>>>
>>>> Overall, the OSGeo Oceania budget can't be separated from the Oceania
>>>> Conference budget, so as long as there is a surplus from the conference
>>>> that can cover any TGP funds, I'm happy to support, essentially.
>>>>
>>>> If this is the base "seed" funding request, then I think we should
>>>> support the $13,500 proposed, but again, I'd like to see where the rest is
>>>> coming from and perhaps some kind of agreement from the conference for a
>>>> percentage of sponsorship to go to grants too, perhaps.
>>>>
>>>> Cheers,
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Mon, 8 May 2023 at 11:58, eli <elipuccioni at gmail.com> wrote:
>>>>
>>>>> Hi Ewen,
>>>>>
>>>>> Thanks so much for the feedback, those are actually very good points
>>>>> and I'm just kicking myself for not having thought about these ideas
>>>>> before, they surely can make life easier for all of us. I'll make sure I
>>>>> put your suggestions in the TGP Google Drive for discussion and
>>>>> implementation for this round.
>>>>> Btw, if you - or any other people - want to join the TGP group and
>>>>> help out, I'd be glad to have you aboard!
>>>>>
>>>>> cheers,
>>>>> Elisa
>>>>>
>>>>>
>>>>>
>>>>> Il giorno dom 7 mag 2023 alle ore 23:46 Ewen Hill <ewen.hill at gmail.com>
>>>>> ha scritto:
>>>>>
>>>>>> Hi Eli,
>>>>>>    I hope you are well and as usual, nothing to comment on as it is
>>>>>> all fabulous. It would be great however to discuss a better way of
>>>>>> distribution of funds at the conference.
>>>>>>
>>>>>> Proposal:
>>>>>> 1. All successful applicants are asked to provide their Bank account
>>>>>> details when they are confirmed as successful so these can be pre loaded
>>>>>> and tested ( We had a few account issues in Fiji about TGP recipients not
>>>>>> knowing their account)
>>>>>> 2. We consider providing a stipend or we have a more robust way of
>>>>>> receiving receipts (there must be a basic receipt app
>>>>>> with multiple currencies we could use for not a lot)
>>>>>> 3. We consider providing on day one of their arrival at the venue a
>>>>>> set amount so that have funds available during the event. Jonah emptied a
>>>>>> few ATMs in Suva to cover costs.
>>>>>>
>>>>>> That would make the entire process a lot easier than seeking out the
>>>>>> TGP rep * many each day and for funds to be urgently transferred and make
>>>>>> the TGP recipient a happier person who is spending time at the conference
>>>>>> learning rather than following up.
>>>>>>
>>>>>> Regards
>>>>>>
>>>>>>
>>>>>> Ewen
>>>>>>
>>>>>> On Thu, 4 May 2023 at 09:00, eli <elipuccioni at gmail.com> wrote:
>>>>>>
>>>>>>> Hi Board,
>>>>>>>
>>>>>>> On behalf of the Travel Grant Program (TGP), I would like to submit
>>>>>>> to your attention our request for funding for the Travel Grant Program of
>>>>>>> the upcoming FOSS4G SotM Oceania Conference in Auckland this October.
>>>>>>>
>>>>>>> The TGP is becoming a beloved tradition for our conferences and has
>>>>>>> helped many people, including myself, attending the conference in the past
>>>>>>> years.Last year only we were able to send funding to 18 people and we aim
>>>>>>> to repeat this successful outcome this year.
>>>>>>>
>>>>>>> We are happy to answer all your questions and receive your feedback.
>>>>>>>
>>>>>>> I'm very excited to be part of this program and I hope to see as
>>>>>>> many of you as possible in Auckland!
>>>>>>>
>>>>>>> Cheers,
>>>>>>> Elisa
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Potrebbe andar peggio...potrebbe piovere!
>>>>>>> _______________________________________________
>>>>>>> Oceania-Board mailing list
>>>>>>> Oceania-Board at lists.osgeo.org
>>>>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Warm Regards
>>>>>>
>>>>>> Ewen Hill
>>>>>>
>>>>>>
>>>>>
>>>>> --
>>>>> Potrebbe andar peggio...potrebbe piovere!
>>>>> _______________________________________________
>>>>> Oceania-Board mailing list
>>>>> Oceania-Board at lists.osgeo.org
>>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>>
>>>>
>>>>
>>>> --
>>>> Alex Leith
>>>> m: 0419189050
>>>>
>>>
>>>
>>> --
>>> Potrebbe andar peggio...potrebbe piovere!
>>>
>>
>>
>> --
>> Alex Leith
>> m: 0419189050
>>
>
>
> --
> Potrebbe andar peggio...potrebbe piovere!
>

-- 
Alex Leith
m: 0419189050
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